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CHEPPING WYCOMBE PARISH COUNCIL
WORKS & SERVICES COMMITTEE
“Cherish the past, adorn the present, construct for the future”
Meeting to be held on Thursday 12 September 2019 commencing at 7.30pm
in the Council Chamber, Cock Lane, Tylers Green, High Wycombe, Bucks HP10 8DS
The meeting is open to members of the public and press
Committee Membership: Cllr C Dodds – Chairman Cllr C Jordan
Cllr J Herschel – Vice-chairman Cllr I Forbes Cllr L Johncock Cllr H Darch
Cllr R Wilks Cllr K Wood
Cllr J White Cllr S Digby
Members of the committee are summoned to consider the following business:
AGENDA
1. Apologies for absence
2. Declarations of members’ interests in Items on the agenda
3. Delegated Action
4. Committee Projects
4.1 Office Refurbishment
4.2 Bus shelters
5. LED Footway Lighting
5.1 Maintenance Contract
5.2 Chiltern Green, Flackwell Heath petition for extra lighting column
6. Local Area Forum
7. Community Payback Update
8. Cemeteries
8.1 Consecretion – new cremation plots, Cock Lane Cemetery
8.2 Cock Lane Cemetery – Height Barrier & Gate
9. Diversion of Public Footpath No 45
10. Forward Planning
11. Committee Finances
12. Questions from committee members and the public
13. Accounts for payment
Wendy Thompson
Clerk of the Council
5 September 2019
AGENDA ITEM 3
Delegated Action
Members are asked to NOTE that since the last committee meeting in June the following delegated action has been taken by the chairman of the committee and clerk;
Purchase of replacement shower (Warden’s House) £549.99
AGENDA ITEM 4
Committee Projects
4.1 Office Refurbishment
Members are asked to NOTE that a service has been ordered for the hearing loop at a cost of £192.00.
Following the last office working party meeting and the initial sketch of the reconfiguration of the ground floor by Cllr Dodds, members are asked to CONSIDER the drawing produced by the planning consultant at APPENDIX A
4.2 Bus shelters
Members are asked to CONSIDER potential bus shelter sites (which will be tabled at the meeting) at Spring Lane Flackwell Heath, Heath End Road Flackwell, Robinson Road Loudwater and Kingsmead Road at Mallard Place Loudwater. Members are asked to APPROVE obtaining quotes for suitable shelters and associated works for consideration at the next committee meeting in November.
Members are invited to suggest alternative and also additional sites for bus shelters which will then be surveyed for their suitability.
AGENDA ITEM 5
LED Footway Lighting
5.1 Maintenance Contract
Members are asked to CONSIDER and, if so minded, APPROVE one of the quotations set out below for the maintenance contract for the LED footway lighting.
Call Out Emergency Test & Clean Test & Clean Emergency Standby
Call Out Columns Brackets
Quote A 150.00 210.00 8,405.00 2,296.00 0
Quote B 60.00 250.00 6,539.50 2,402.40 0
Quote C 177.00 0 12,710.00 3,472.00 10,400.00
5.2 Chiltern Green, Flackwell Heath petition for extra lighting column
Members are asked to NOTE that a petition signed by 15 residents was received by the clerks on Thursday 22 August 2019 – it reads as follows;
‘We the undersigned would like to draw to your attention that a light outside number 21/23 Carrington Avenue, Flackwell Heath was replaced with a different lamp post and bulb nearly two years ago now and for a good part of the time we have been trying to get the problem it caused rectified. The new light does not meet up with the only light on Chiltern Green as the old one did leaving a very dark corner. Someone has already fallen over a couple of boys sitting on the pavement in the dark and the road and pavement surfaces are not good. It is also very hazardous for vehicles coming round the corners of Carrington Avenue into Chiltern Green as well as pedestrians.
We are petitioning you to look into the problem and to;
1. Replace the bulb on the light outside number 21/23 and/or
2. Provide an additional light on Chiltern Green …..’
Members are asked to CONSIDER and, if so minded, APPROVE the estimate of £3,800.00 received for the additional lamp column and the re-positioning of the existing column. Advice has been received that this cost could be more (approximately another £700.00) depending upon the condition of the column to be re-positioned.
AGENDA ITEM 6
Local Area Forum
Members are asked to NOTE that the next LAF meeting is due to be held on Tuesday, 24 September @ 7.00pm.
Members are asked to NOTE that an application has been submitted as approved at the Special Council meeting held on 29 August 2019 for yellow lines and a resident parking permit scheme in the vicinity of Swains Lane/Halls Corner in Flackwell Heath.
AGENDA ITEM 7
Community Payback Update
Members are asked to NOTE the work undertaken by the Community Payback teams since the last committee meeting in June. APPENDIX B
AGENDA ITEM 8
Cemeteries
8.1 Consecretion – new cremation plots, Cock Lane Cemetery
Members are asked to NOTE that contact has been made with the Registry Manager, Province of Canterbury, Diocese of Oxford in relation to the consecration of the new cremation area. Members are asked to CONSIDER and, if so minded, APPROVE the cost of £450.00 plus VAT for the consecration of the area marked in red on the attached APPENDIX C
Members are also asked to CONSIDER the suggestion to improve the pathway down the slope to the right hand side of the cemetery which is currently grassed over to enable easier disabled access to the area.
8.2 Cock Lane Cemetery – Height Barrier & Gate
Members are asked to NOTE that the height barrier and gate approved at the last meeting in June has been ordered and we are now awaiting delivery.
AGENDA ITEM 9
Diversion of Public Footpath No 45
Members are asked to NOTE that Bucks County Council have received an application to divert footpath No 45 as shown on the attached map (APPENDIX D). The route to be extinguished is shown as a solid black line between points A – B and the proposed new route is shown as a dashed line between C – D – E – F. The diversion is to take the footpath out of the applicant’s property which has not been accessed for 20 years onto a new footpath with a width of 2m and surfaced in natural bark chippings.
Members are asked to APPROVE a response to the above request.
AGENDA ITEM 10
Forward Planning
Members are encouraged to bring to the meeting suggestions for future projects for the next three years.
Members are asked to NOTE that currently the following are on the list;
• Depot roof and provision of solar panels
• Cemetery improvement
AGENDA ITEM 11
Committee Finances
Members are asked to NOTE the committee’s income and expenditure to Month 4 (July). APPENDIX E
AGENDA ITEM 12
Questions from committee members and the public
A maximum of fifteen minutes will be given to members of the public, who may make representations, ask and answer questions and/or give evidence in respect of any item of business included in the agenda. If the chairman of the meeting agrees, representations and questions may be taken at the beginning of the meeting. Members of the public wishing to speak at the beginning of the meeting should inform the Clerk of this request as soon as possible.
AGENDA ITEM 13
Accounts for payment
Accounts for payment are to be circulated at the meeting for consideration by councillors.
Date and Time of next meeting: Tuesday, 19 November 2019 @ 7.30pm