Byelaws for recreation grounds, public walks and open spaces

Link: Byelaws

Document Link: Complaints Procedure

CIL monies received from Wycombe District Council are a proportion of the funds secured from developments in the community.  The monies are to be used on improvement of infrastructure and the well being of residents.

Document Link:  Report CIL

Reviewed 2025

Policy: Retention and Disposal Policy

The following document may be difficult to read on some screens. You can download a copy by following this link: List of document for retention or disposal 2025

Chepping Wycombe Parish Council Salary Scales

Local Transparency at at 2025

Document Link: Salary Scales

CHEPPING WYCOMBE PARISH COUNCIL

Data Breach Policy

The General Data Protection Regulation defines a personal data breach as “a breach of security leading to accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data transmitted, stored or otherwise processed”.  Examples include:

• Access by an unauthorised third party
• Deliberate or accidental action (or inaction) by a controller or processor
• Sending personal data to an incorrect recipient
• Computing devices containing personal data being lost or stolen
• Alteration of personal data without permission
• Loss of availability of personal data

Chepping Wycombe Parish Council takes the security of personal data seriously, computers are password protected and hard copy files are kept in lockable filing cabinets.

Consequences of a personal data breach

A breach of personal data may result in a loss of control of personal data, discrimination, identity theft or fraud, financial loss, damage to reputation, loss of confidentiality of personal data, damage to property or social disadvantage.

Duty to report a breach

If the data breach is likely to result in a risk to the rights and freedoms of the individual, the breach must be reported to the individual and Information Commissioners Office (ICO) without delay and, where feasible, not later than 72 hours after having become aware of the breach.  It is imperative that the Data Protection Officer (DPO) be informed immediately so they are able to report the breach to the ICO in the 72 hour timeframe.

If the ICO is not informed within 72 hours, the DPO must give reasons for the delay when they report the breach.

When notifying the ICO of a breach, Chepping Wycombe Parish Council must:

• Describe the nature of the breach including the categories and approximate number of data subjects concerned and the categories and approximate number of personal data records concerned
• Communicate the name and contact details of the DPO
• Describe the likely consequences of the breach
• Describe the measures taken or proposed to be taken to address the personal data breach including, measures to mitigate its possible adverse effects.

When notifying the individual affected by the breach the DPO must provide the individual concerned with the above information.

Chepping Wycombe Parish Council would not need to communicate with the affected individual if the following applies:

• It has implemented appropriate technical and organisational measures (i.e.encryption) so those measures have rendered the personal data unintelligible to any person not authorised to access it.
• It has taken subsequent measures to ensure that the high risk to rights and freedoms of individuals is no longer likely to materialise, or
• It would involve a disproportionate effort

However, the ICO must still be informed even if the above measures are in place.

Data processors duty to inform Chepping Wycombe Parish Council

If a data processor (i.e. payroll provider) becomes aware of a personal data breach, it must notify Chepping Wycombe Parish Council without undue delay.  It is then Chepping Wycombe Parish Council’s responsibility to inform the ICO, it is not the data processors responsibility to notify the ICO

Records of data breaches

All data breaches must be recorded whether or not they are reported to individuals.  This record will help to identify system failures and should be used as a way to improve the security of personal data.

To report a data breach use the ICO online system:

https://ico.org.uk/for-organisations/report-a-breach/

Financial Regulations are the standing orders that regulate and control the financial affairs and accounting procedures.

Index Page

INDEX

1. General 2
2. Risk management and internal control 3
3. Accounts and audit 4
4. Budget and precept 5
5. Procurement 6
6. Banking and payments. 8
7. Electronic payments. 10
8. Cheque payments. 11
9. Payment cards. 11
10. Petty Cash. 12
11. Payment of salaries and allowances. 12
12. Loans and investments. 13
13. Income. 13
14. Payments under contracts for building or other construction works. 14
15. Stores and equipment 14
16. Assets, properties and estates. 14
17. Insurance. 15
18. Suspension and revision of Financial Regulations. 15

Appendix 1 – Tender process. 16

Document Link: Financial Regulations

Document Link: Biodiversity Strategy

Review 2023

ENVIRONMENTAL POLICY

1.1 Statement
This policy statement affirms that Chepping Wycombe Parish Council will aim to make a positive contribution to protecting and enhancing the environment.

1.2 Responsibilities
The council will:
• Adhere to relevant environmental legislation and regulations.
• Regularly update and improve policies in light of increased understanding and knowledge.
• Prepare, implement and monitor environmental action plans for the Parish Office, Depot and other assets.
• Minimise the consumption of all resources, including energy, used in its operations and consider the lifecycle impact of purchases.
• Minimise waste in CWPC activities. Recycle and reuse materials where possible.
• Dispose of waste through safe and responsible methods.
• Minimise emissions to air (pollution control).
• Work with and support other local community groups, parishes and authorities to implement wider scale environmental initiatives.
• Where possible use contractors and suppliers who:
o Have an environmental policy that meets best practice.
The policy will be measured and reviewed on a regular basis.

2. IMPLEMENTATION

2.1 Introduction
Open Spaces Committee has responsibility.
The terms of reference for this Committee will be updated to reflect this.
The work of the Committee in respect of environmental matters will be managed within three broadly defined domains:
• Minimising pollution
• The ‘green’ agenda
• Reducing waste.
It is proposed that these three areas become standing agenda items for each Committee meeting to ensure that an appropriate level of focus is retained.

2.2 Minimising pollution
Examples of the kind of activities to be considered are:
• Encouraging everyone in the community to act to minimise the effects of atmospheric pollution from vehicles and bonfires.
• Working with schools to implement leaflet drops to pupils in order to try to influence parents waiting at the school gate to switch off idling engines.
• Supporting WDC initiatives to improve air quality on A40 through Loudwater.

2.3 The ‘green’ agenda
Examples of the kind of activities to be considered are:
• Planting more trees and encouraging the community to support the Woodland Trust initiative
• Encouraging the use of some Parish open spaces for grasses and wild flowers.
• Recommend energy conservation technology where applicable (including insulation, low energy light bulbs, low water use toilets).
• Supporting education projects in local schools.

2.4 Reducing waste
Examples of the kind of activities to be considered are:
• Working with local community groups such as Flackwell Heath Residents Association, Loudwater Forum and Penn & Tylers Green Residents Society to encourage and support litter-picking in open spaces and hedgerows.
• Encouraging dog owners to take more responsibility for dog waste.
• Respect and protect natural resources through conservation and good management including:
o Conserving water from buildings and on allotments
o Checking and protecting external taps.
o Encouraging users of CWPC-owned grounds and allotments to enhance biodiversity to encourage wildlife and plant-life where appropriate.
o Using cleaning fluids, polishes and glues etc. that minimise environmental impact.

3.0 Practical steps
Chepping Wycombe Parish Council will:
• Conduct periodic environmental reviews and self-evaluation of its compliance with the Environmental Policy.
• Prepare, implement and monitor action plans to improve performance.
• Report these findings to the community via the website and regular newsletter.
• Support and encourage contractors, suppliers and other associates to minimise their impact on the environment through the communication of its Environmental Policy and procurement policies.
• Actively seek the purchase of materials and the appointment of local contractors whenever such skills and materials exist locally.

4.0 Tendering
As a public body expending public funds, CWPC will make purchasing decisions that take account of both environmental and value-for-money factors. Tenders will make clear what requirements are mandatory and which are desirable but discretionary. Where possible, use contractors and suppliers who are local, thus supporting the local economy.

5.0 Communications
Through the regular parish newsletter and website CWPC will publicize initiatives to raise awareness of its Environmental Policy together with articles about projects, successes and failures.

Chepping Wycombe Parish Council
February 2023

Document Link: Fixed Assets Register

An essential practical guide for councillors, new and experienced
Document Link:  2017 Edition

Reviewed: May 2023

Introduction

In order to conduct its business, services and duties, Chepping Wycombe Parish Council processes a wide range of data, relating to its own operations and some which it handles on behalf of partners. In broad terms, this data can be classified as:

• Data shared in the public arena about the services it offers, its mode of operations and other information it is required to make available to the public.
• Confidential information and data not yet in the public arena such as ideas or policies that are being worked up.
• Confidential information about other organisations because of commercial sensitivity.
• Personal data concerning its current, past and potential employees, Councillors, and volunteers.
• Personal data concerning individuals who contact it for information, to access its services or facilities or to make a complaint.

Chepping Wycombe Parish Council will adopt procedures and manage responsibly, all data which it handles and will respect the confidentiality of both its own data and that belonging to partner organisations it works with and members of the public. In some cases, it will have contractual obligations towards confidential data, but in addition will have specific legal responsibilities for personal and sensitive information under data protection legislation.

The Council will periodically review and revise this policy in the light of experience, comments from data subjects and guidance from the Information Commissioners Office.

The Council will be as transparent as possible about its operations and will work closely with public, community and voluntary organisations. Therefore, in the case of all information which is not personal or confidential, it will be prepared to make it available to partners and residents. Details of information which is routinely available is contained in the Council’s Publication Scheme which is based on the statutory model publication scheme for local councils.

You can download the full document here:

Document Link: Information & Data Protection Policy

Document Link: IT Policy

Document Link: Management of Transferable Data Policy

Members of the council are expected to act with selflessness, integrity, objectivity, accountability, openess, honesty and show leadership in serving the needs of the community.

Document Link: Code of Conduct

• Chepping Wycombe Parish Council

  Councillor Code of Conduct 2021

  Joint statement

   The role of councillor across all tiers of local government is a vital part of our country’s system of democracy. It is important that as councillors we can be held accountable and all adopt the behaviours and responsibilities associated with the role. Our conduct as an individual councillor affects the reputation of all councillors. We want the role of councillor to be one that people aspire to. We also want individuals from a range of backgrounds and circumstances to be putting themselves forward to become councillors.

  As councillors, we represent local residents, work to develop better services and deliver local change. The public have high expectations of us and entrust us to represent our local area; taking decisions fairly, openly, and transparently. We have both an individual and collective responsibility to meet these expectations by maintaining high standards and demonstrating good conduct, and by challenging behaviour which falls below expectations.

  Importantly, we should be able to undertake our role as a councillor without being intimidated, abused, bullied or threatened by anyone, including the general public.

   This Code has been designed to protect our democratic role, encourage good conduct and safeguard the public’s trust in local government.

  Introduction

  All councils are required to have a local Councillor Code of Conduct.

  The Council will undertake an annual review of this Code to ensure it continues to be fit- for purpose, incorporating advances in technology, social media and changes in legislation.

    Definitions

  For the purposes of this Code of Conduct, a “councillor” means a member of Chepping Wycombe Parish Council or co-opted member of a committee or sub-committee. A “co-opted member” is defined in the Localism Act 2011 Section 27(4) as “a person who is not a member of the authority but who

  1. is a member of any committee or sub-committee of the authority, or;
  2. is a member of, and represents the authority on, any joint committee or joint subcommittee of the authority;

  and who is entitled to vote on any question that falls to be decided at any meeting of that committee or sub-committee”.

  For the purposes of this Code of Conduct the definition is extended to include those persons who come within a) and b) whether or not they are entitled to vote.

    Purpose of the Code of Conduct

  The purpose of this Code of Conduct is to assist you, as a councillor, in modelling the behaviour that is expected of you, to provide a personal check and balance, and to set out the type of conduct that could lead to action being taken against you. It is also to protect you, the public, fellow councillors, local authority officers and the reputation of local government. It sets out general principles of conduct expected of all councillors and your specific obligations in relation to standards of conduct. The Council encourages the use of support, training and mediation prior to action being taken using the Code. The fundamental aim of the Code is to create and maintain public confidence in the role of councillor and local government.

  General principles of councillor conduct

   Everyone in public office at all levels; all who serve the public or deliver public services, including ministers, civil servants, councillors and local authority officers; should uphold the Seven Principles of Public Life, also known as the Nolan Principles.

  Building on these principles, the following general principles have been developed specifically for the role of councillor.

  In accordance with the public trust placed in me, on all occasions:

  • I act with integrity and honesty
  • I act lawfully
  • I treat all persons fairly and with respect; and
  • I lead by example and act in a way that secures public confidence in the role of councillor.

   In undertaking my role:

  • I impartially exercise my responsibilities in the interests of the local community
  • I do not improperly seek to confer an advantage, or disadvantage, on any person
  • I avoid conflicts of interest
  • I exercise reasonable care and diligence; and
  • I ensure that public resources are used prudently in accordance with my local authority’s requirements and in the public interest.

   Application of the Code of Conduct

   This Code of Conduct applies to you as soon as you sign your declaration of acceptance of the office of councillor or attend your first meeting as a co-opted member and continues to apply to you until you cease to be a councillor.

   Subject to (a) and (b) below this Code of Conduct applies to you when you are acting in your capacity as a councillor which may include when:

  • you misuse your position as a councillor
  • Your actions would give the impression to a reasonable member of the public with knowledge of all the facts that you are acting as a councillor

   

  • If you act as a representative on any other body, you must, when acting for that other body, comply with this Code of Conduct, except and insofar as it conflicts with any other lawful obligations to which that other body may be subject.

   

  • When you act as a representative of the Council on another authority, you must when acting for that authority, comply with that other authority’s code of conduct.

   

  The Code applies to all forms of communication and interaction, including:

  • at face-to-face meetings
  • at online or telephone meetings
  • in written communication
  • in verbal communication
  • in non-verbal communication
  • in electronic and social media communication, posts, statements and comments.

  You are also expected to uphold high standards of conduct and show leadership at all times when acting as a councillor.

   

  The Monitoring Officer/Clerk has statutory responsibility for the implementation of the Code of Conduct, and you are encouraged to seek advice from the Monitoring Officer/Clerk on any matters that may relate to the Code of Conduct.

   

   Standards of councillor conduct

   

  This section sets out your obligations, which are the minimum standards of conduct required of you as a councillor. Should your conduct fall short of these standards, a complaint may be made against you, which may result in action being taken.

   

  Guidance is included to help explain the reasons for the obligations and how they should be followed.

   

  General Conduct

   

  1. Respect

  As a councillor:

  • I treat other councillors and members of the public with respect.

   

  • I treat local authority employees, employees and representatives of partner organisations and those volunteering for the local authority with respect and respect the role they play.

   

  Respect means politeness and courtesy in behaviour, speech, and in the written word. Debate and having different views are all part of a healthy democracy. As a councillor, you can express, challenge, criticise and disagree with views, ideas, opinions and policies in a robust but civil manner. You should not, however, subject individuals, groups of people or organisations to personal attack.

   

  In your contact with the public, you should treat them politely and courteously. Rude and offensive behaviour lowers the public’s expectations and confidence in councillors.

   

  In return, you have a right to expect respectful behaviour from the public. If members of the public are being abusive, intimidatory or threatening you are entitled to stop any conversation or interaction in person or online and seek guidance from the Council, with a view to reporting the matter to the relevant social media provider or the police where appropriate.

   

  This also applies to fellow councillors, where action could then be taken under the Councillor Code of Conduct, and local authority employees, where concerns should be raised in line with the local authority’s councillor officer protocol.

   

  2. Bullying, harassment and discrimination

  As a councillor:

  • I do not bully any person.

   

  • I do not harass any person.

   

  • I promote equalities and do not discriminate unlawfully against any person.

   

  The Advisory, Conciliation and Arbitration Service (ACAS) characterises bullying as offensive, intimidating, malicious or insulting behaviour, an abuse or misuse of power through means that undermine, humiliate, denigrate or injure the recipient. Bullying might be a regular pattern of behaviour or a one-off incident, happen face-to-face, on social media, in emails or phone calls, happen in the workplace or at work social events and may not always be obvious or noticed by others.

   

  The Protection from Harassment Act 1997 defines harassment as conduct that causes alarm or distress or puts people in fear of violence and must involve such conduct on at least two occasions. It can include repeated attempts to impose unwanted communications and contact upon a person in a manner that could be expected to cause distress or fear in any reasonable person.

   

  Unlawful discrimination is where someone is treated unfairly because of a protected characteristic. Protected characteristics are specific aspects of a person’s

  identity defined by the Equality Act 2010. They are age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation.

   

  The Equality Act 2010 places specific duties on local authorities. Councillors have a central role to play in ensuring that equality issues are integral to the local authority’s performance and strategic aims, and that there is a strong vision and public commitment to equality across public services.

   

  3. Impartiality of officers of the council

  As a councillor:

   

  • I do not compromise, or attempt to compromise, the impartiality of anyone who works for, or on behalf of, the local authority.

   

  Officers work for the local authority as a whole and must be politically neutral (unless they are political assistants). They should not be coerced or persuaded to act in a way that would undermine their neutrality. You can question officers in order to understand, for example, their reasons for proposing to act in a particular way, or the content of a report that they have written. However, you must not try and force them to act differently, change their advice, or alter the content of that report, if doing so would prejudice their professional integrity.

   

  4. Confidentiality and access to information

  As a councillor:

  • I do not disclose information:
    1. given to me in confidence by anyone
    2. acquired by me which I believe, or ought reasonably to be aware, is of a confidential nature, unless
       1. I have received the consent of a person authorised to give it;
       2. I am required by law to do so;
  • the disclosure is made to a third party for the purpose of obtaining professional legal advice provided that the third party agrees not to disclose the information to any other person; or
  1. the disclosure is:
     1. reasonable and in the public interest; and
     2. made in good faith and in compliance with the reasonable requirements of the local authority; and
     3. I have consulted the Monitoring Officer/Clerk prior to its release.

   

  • I do not improperly use knowledge gained solely as a result of my role as a councillor for the advancement of myself, my friends, my family members, my employer or my business interests.

   

  • I do not prevent anyone from getting information that they are entitled to by law.

   

  Local authorities must work openly and transparently, and their proceedings and printed materials are open to the public, except in certain legally defined circumstances. You should work on this basis, but there will be times when it is required by law that discussions, documents and other information relating to or held by the local authority must be treated in a confidential manner. Examples include personal data relating to individuals or information relating to ongoing negotiations.

   

  5. Disrepute

  As a councillor:

   

  • I do not bring my role or local authority into disrepute.

   

  As a Councillor, you are trusted to make decisions on behalf of your community and your actions and behaviour are subject to greater scrutiny than that of ordinary members of the public. You should be aware that your actions might have an adverse impact on you, other councillors and/or your local authority and may lower the public’s confidence in your or your local authority’s ability to discharge your/it’s functions. For example, behaviour that is considered dishonest and/or deceitful can bring your local authority into disrepute.

  You are able to hold the local authority and fellow councillors to account and are able to constructively challenge and express concern about decisions and processes undertaken by the council whilst continuing to adhere to other aspects of this Code of Conduct.

   

  6. Use of position

  As a councillor:

  • I do not use, or attempt to use, my position improperly to the advantage or disadvantage of myself or anyone else.

   

  Your position as a member of the local authority provides you with certain opportunities, responsibilities, and privileges, and you make choices all the time that will impact others. However, you should not take advantage of these opportunities to further your own or others’ private interests or to disadvantage anyone unfairly.

   

  7. Exercising Independent Judgement

  As a councillor:

  7.1 I exercise my own independent judgement, taking decisions for good and substantial reasons.

   

  When making decisions you are expected to act in the public interest and as part of this to attach appropriate weight to all relevant considerations including, where appropriate, public opinion and the views of political groups. 

   

  Good and substantial reasons will include paying due regard to the advice of officers, and in particular to the advice of the statutory officers, namely the Monitoring Officer/Clerk.

   

  As part of your decision making and for full transparency where the reasons for your decision are not otherwise apparent or required to be detailed you will also be expected to state the reasons for your decisions.

   

  8. Use of local authority resources and facilities

  As a councillor:

  • I do not misuse council resources.

   

  • I will, when using the resources of the local or authorising their use by others:
    1. act in accordance with the local authority’s requirements; and
    2. ensure that such resources are not used for political purposes unless that use could reasonably be regarded as likely to facilitate, or be conducive to, the discharge of the functions of the local authority or of the office to which I have been elected or appointed.

   

  You may be provided with resources and facilities by the local authority to assist you in carrying out your duties as a councillor.

  Examples include:

  • office support
  • stationery
  • equipment such as phones, and computers
  • transport
  • access and use of local authority buildings and rooms.

   

  These are given to you to help you carry out your role as a councillor more effectively and are not to be used for business or personal gain. They should be used in accordance with the purpose for which they have been provided and the local authority’s own policies regarding their use.

   

  9. Complying with the Code of Conduct

  As a Councillor:

  • I undertake Code of Conduct training provided by my local authority.

   

  • I cooperate with any Code of Conduct investigation and/or determination.

   

  • I do not intimidate or attempt to intimidate any person who is likely to be involved with the administration of any investigation or proceedings.

   

  • I comply with any sanction imposed on me following a finding that I have breached the Code of Conduct.

   

  It is extremely important for you as a councillor to demonstrate high standards, for you to have your actions open to scrutiny and for you not to undermine public trust in the local authority or its governance.  If you do not understand or are concerned about the local authority’s processes in handling a complaint you should raise this with the Monitoring Officer/Clerk.

   

  Protecting your reputation and the reputation of the local authority

   

  10. Interests

  As a councillor:

  • I register and disclose my interests.

   

  Section 29 of the Localism Act 2011 requires the Monitoring Officer/Clerk to establish and maintain a register of interests of members of the authority.

   

  You need to register your interests so that the public, local authority employees and fellow councillors know which of your interests might give rise to a conflict of interest. The register is a public document that can be consulted when (or before) an issue arises. The register also protects you by allowing you to demonstrate openness and a willingness to be held accountable. You are personally responsible for deciding whether or not you should disclose an interest in a meeting, but it can be helpful for you to know early on if others think that a potential conflict might arise. It is also important that the public know about any interest that might have to be disclosed by you or other councillors when making or taking part in decisions, so that decision making is seen by the public as open and honest. This helps to ensure that public confidence in the integrity of local governance is maintained.

   

  You should note that failure to register or disclose a disclosable pecuniary interest as set out in Table 1, is a criminal offence under the Localism Act 2011.

   

  Appendix B sets out the detailed provisions on registering and disclosing interests. If in doubt, you should always seek advice from the Monitoring Officer/Clerk.

   

  11. Gifts and hospitality

          As a councillor:

  11.1 I do not accept gifts or hospitality, irrespective of estimated value, which could give rise to real or substantive personal gain or a reasonable suspicion of influence on my part to show favour from persons seeking to acquire, develop or do business with the local authority or from persons who may apply to the local authority for any permission, licence or other significant advantage.

   

  11.2 I register with the Monitoring Officer/Clerk any gift or hospitality with an estimated value of at least £50 within 28 days of its receipt.

   

  11.3 I register with the Monitoring Officer/Clerk any significant gift or hospitality that I have been offered but have refused to accept.

   

  In order to protect your position and the reputation of the local authority, you should exercise caution in accepting any gifts or hospitality which are (or which you reasonably believe to be) offered to you because you are a councillor. The presumption should always be not to accept significant gifts or hospitality. However, there may be times when such a refusal may be difficult if it is seen as rudeness in which case you could accept it but must ensure it is publicly registered. However, you do not need to register gifts and hospitality which are not related to your role as a councillor, such as Christmas gifts from your friends and family. It is also important to note that it is appropriate to accept normal expenses and hospitality associated with your duties as a councillor. If you are unsure, do contact the Monitoring Officer/Clerk for guidance.

   

  Appendices

  Appendix A – The Seven Principles of Public Life

   

  The principles are:

   

  Selflessness

  Holders of public office should act solely in terms of the public interest.

   

  Integrity

  Holders of public office must avoid placing themselves under any obligation to people or organisations that might try inappropriately to influence them in their work. They should not act or take decisions in order to gain financial or other material benefits for themselves, their family, or their friends. They must disclose and resolve any interests and relationships.

   

  Objectivity

  Holders of public office must act and take decisions impartially, fairly and on merit, using the best evidence and without discrimination or bias.

   

  Accountability

  Holders of public office are accountable to the public for their decisions and actions and must submit themselves to the scrutiny necessary to ensure this.

   

  Openness

  Holders of public office should act and take decisions in an open and transparent manner. Information should not be withheld from the public unless there are clear and lawful reasons for so doing.

   

  Honesty

  Holders of public office should be truthful.

   

  Leadership

  Holders of public office should exhibit these principles in their own behaviour. They should actively promote and robustly support the principles and be willing to challenge poor behaviour wherever it occurs.

   

   

   

   

   

   

   

   

   

   

   

   

  Appendix B –  Registering interests

   

  Within 28 days of becoming a member or your re-election or re-appointment to office you must register with the Monitoring Officer/Clerk the interests which fall within the categories set out in Table 1 (Disclosable Pecuniary Interests) which are as described in “The Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012”. You should also register details of your other personal interests which fall within the categories set out in Table 2 (Personal Interests).

   

   “Disclosable Pecuniary Interest” means an interest of yourself, or of your partner if you are aware of your partner’s interest, within the descriptions set out in Table 1 below.

   

  “Partner” means a spouse or civil partner, or a person with whom you are living as husband or wife, or a person with whom you are living as if you are civil partners.

   

  1. You must ensure that your register of interests is kept up-to-date and within 28 days of becoming aware of any new interest, or of any change to a registered interest, notify the Monitoring Officer/Clerk.

   

  2. A ‘sensitive interest’ is as an interest which, if disclosed, could lead to the councillor, or a person connected with the councillor, being subject to violence or intimidation.

   

  3. Where you have a ‘sensitive interest’ you must notify the Monitoring Officer/Clerk with the reasons why you believe it is a sensitive interest. If the Monitoring Officer/Clerk agrees they will withhold the interest from the public register.

   

  Non participation in case of Disclosable Pecuniary Interest

  4. Where a matter arises at a meeting which directly relates to one of your Disclosable Pecuniary Interests as set out in Table 1, you must disclose the interest, not participate in any discussion or vote on the matter and must not remain in the room unless you have been granted a dispensation. If it is a ‘sensitive interest’, you do not have to disclose the nature of the interest, just that you have an interest.

  Dispensation may be granted in limited circumstances, to enable you to participate and vote on a matter in which you have a Disclosable Pecuniary Interest.

   

  5. Where you have a Disclosable Pecuniary Interest on a matter to be considered or is being considered by you as a Cabinet member in exercise of  your executive function, you must notify the Monitoring Officer/Clerk of the interest and must not take any steps or further steps in the matter apart from arranging for someone else to deal with it

   

  Disclosure of Personal  Interests

   

  7. Where a matter arises at a meeting which is a Personal Interest as set out in Table 2, you must disclose the interest.
  8. Unless your Personal Interest is also a Prejudicial Interest within Table 3, you may still speak on the matter and take part in any discussion or vote on the matter. If it is a ‘sensitive interest’, you do not have to disclose the nature of the interest.

   

  Where a matter is a Personal Interest within Table 2 and also a Prejudicial Interest under Table 3 You may speak on the matter only if members of the public are also allowed to speak at the meeting. Otherwise you  must not take part in any discussion or vote on the matter and must not remain in the room unless you have been granted a dispensation.

  If it is a ‘sensitive interest’, you do not have to disclose the nature of the interest.

  9. Where you have a personal interest in any business of your authority and you have made an executive decision in relation to that business, you must make sure that any written statement of that decision records the existence and nature of your interest.

   

   

   

   

   

   

   

   

   

   

   

   

   

   

     

   

   

  Table 1: Disclosable Pecuniary Interests

  This table sets out the explanation of Disclosable Pecuniary Interests as set out in the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012.

   

  Subject	Description
  Employment, office, trade, profession or vocation	Any employment, office, trade, profession or vocation carried on for profit or gain. [Any unpaid directorship.]
  Sponsorship	Any payment or provision of any other financial benefit (other than from the council) made to the councillor during the previous 12-month period for expenses incurred by him/her in carrying out his/her duties as a councillor, or towards his/her election expenses. This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.
  Contracts	Any contract made between the councillor or his/her spouse or civil partner or the person with whom the councillor is living as if they were spouses/civil partners (or a firm in which such person is a partner, or an incorporated body of which such person is a director* or a body that such person has a beneficial interest in the securities of*) and the council — (a) under which goods or services are to be provided or works are to be executed; and (b) which has not been fully discharged.
  Land and Property	Any beneficial interest in land which is within the area of the council. ‘Land’ excludes an easement, servitude, interest or right in or over land which does not give the councillor or his/her spouse or civil partner or the person with whom the councillor is living as if they were spouses/ civil partners (alone or jointly with another) a right to occupy or to receive income.
  Licenses	Any licence (alone or jointly with others) to occupy land in the area of the council for a month or longer
  Corporate tenancies	Any tenancy where (to the councillor’s knowledge)— (a)         the landlord is the council; and (b)         the tenant is a body that the councillor, or his/her spouse or civil partner or the person with whom the councillor is living as if they were spouses/ civil partners is a partner of or a director* of or has a beneficial interest in the securities* of.
  Securities	Any beneficial interest in securities* of a body where— (a)         that body (to the councillor’s knowledge) has a place of business or land in the area of the council; and (b)         either— (i)           ) the total nominal value of the securities* exceeds £25,000 or one hundredth of the total issued share capital of that body; or (ii)         if the share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the councillor, or his/ her spouse or civil partner or the person with whom the councillor is living as if they were spouses/civil partners has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

   

   

  • ‘director’ includes a member of the committee of management of an industrial and provident society.
  • ‘securities’ means shares, debentures, debenture stock, loan stock, bonds, units of a collective investment scheme within the meaning of the Financial Services and Markets Act 2000 and other securities of any description, other than money deposited with a building society.

   

   

   

  Table 2: Personal Interests

   

  You have a personal interest in any business of your authority where:   1. it relates to or is likely to affect any body of which you are a member or in a position of general control or management and:    a)    to which you are nominated or appointed by your authority  or b)    the body (i)    exercises functions of a public nature (ii)   is directed to charitable purposes or  (iii) one of its principal purposes includes the influence of public opinion or policy (including any political party or trade union)   2. A decision in relation to that business might reasonably be regarded as affecting your well-being or financial position or the well-being or financial position of a relevant person to a greater extent than the majority of other council tax payers, ratepayers or inhabitants of the ward affected by the decision. 3. A relevant person is – i           A member of your family or any person with whom you have a close personal association; or ii          Any person or body who employs or has appointed such persons, any firm in which they are a partner, or any company of which they are directors; or iii        Any person or body in whom such persons have a beneficial interest in a class of securities exceeding the nominal value of £25,000; or iv        Any person or body of a type described in paragraph 1 above

   

   

   

   

   

  Table 3: Prejudicial Interests

   

   

  Prejudicial Interest Generally 1.1.       Subject to Paragraph 1.2, where you have a personal interest in any business of the Council you also have a prejudicial interest in that business where the interest is one which a reasonable member of the public knowing all the facts would believe that it would affect your view of the wider public interest   1.2.       You do not have a prejudicial interest in any business of the Council where that business— a.            does not affect your financial position or the financial position of a person or body described in Paragraph 3 of Table 2 above; b.           does not relate to the determining of any approval, consent, licence, permission or registration in relation to you or any person or body described in Paragraph 3 of Table 2 above; or c.            relates to the functions of the Council in respect of— i                    an allowance, payment or indemnity given to councillors; ii                   any ceremonial honour given to councillors; and iii                 setting council tax or a precept under the Local Government Finance Act 1992. Prejudicial Interests Arising in Relation to Select Committees 1.3.       You will have a prejudicial interest in any business before a Select Committee of the Council (or of a sub-committee of such a committee) where— a.            that business relates to a decision made (whether implemented or not) or action taken by the Cabinet or another of the Council’s committees, sub-committees, joint committees or joint sub-committees; and b.           at the time the decision was made or action was taken, you were a member of the Cabinet, committee, sub-committee, joint committee or joint sub-committee mentioned in paragraph (a) and you were present when that decision was made or action was taken.

   

   

   

   

   

   

   

   

   

   

   

Meetings open to the public and press are shown under the tab ‘Meetings’ but training events, site visits and similar are only for members and staff.

Document: The full list of meetings is available here

eLearning for Councillors

Website: www.ntselearning.co.uk

Reviewed: May 2023

CHEPPING WYCOMBE PARISH COUNCIL

Publicity/Media Policy

Introduction

Communicating with the public is an important aspect of Parish Council business and it is vital that there be a strategy to ensure that information is relayed to residents in a timely and accurate manner.  Chepping Wycombe Parish Council has a number of threads to its policy; it currently publishes a bi-annual Newsletter, maintains a website, and retains strong ties to local newspapers particularly the Bucks Free Press.  This policy statement details the responsibilities for each of these areas and should be read in conjunction with Standing Orders and specifically with the provision of information under the General Data Protection Regulation.

All communications should be made by the Clerk of the Council

Dealing with the Press

It is not uncommon for reporters to seek ad hoc interviews with individual Councillors whose comments are then attributed to the Council when they are in fact simply personal views.  This can clearly put the Council in an embarrassing situation and be misleading to Members of the public.  Whilst Members cannot be prevented from talking to the Press, they must make it very clear that they are speaking as individuals unless the views being expressed have been previously endorsed by the Council.

Preferably, all dealings with the Press should be through the Clerk who is nominated as the formal press release officer.  The Clerk will identify topics of community interest and will draft information releases that can be forwarded directly to local newspapers.  The Clerk will aim to provide draft articles at least monthly.  If the Clerk considers the topic to be highly contentious then an ad hoc meeting of the Publicity Sub Group will be called to approve the release.  This may be done electronically.

Newsletters and Village Magazines

The Council will continue to publish a bi-annual Newsletter but, in addition, will endeavour to issue articles to our local village magazines at least bi-monthly.

 The Clerk will act as Editor for the Parish Newsletter and will be responsible for arranging its printing and distribution.  The Members of the Publicity Sub Group will write the articles for these newsletters although any Member is welcome to contribute pieces authored by them.  All Council Members will have the opportunity to comment on the final draft of the Newsletter prior to its publication but the Editors decision is final.

In addition all Members are requested to provide articles for publication in the various village magazines. 

Website

The Council website is edited by the Clerk of the Council. It will contain all documents that are not confidential and of general interest including but not limited to :

1. News items and press releases
2. Contact details and facilities
3. Agendas and minutes,
4. Newsletters
5. Terms of Reference
6. Location maps
7. Reference Documents (ie Standing Orders) and Policy Documents
   1. All as listed in the Publication Scheme.
8. Councillors and Committees
9. CWPC History

Other Media

The Clerk may from time to time use other media such as Facebook or Twitter to reach particular audience groups with the authority of the Publicity subcommittee and such approval may be given electronically.

Document Link: Publicity Policy

Document Link: Publication Scheme

Reviewed: May 2023

CHEPPING WYCOMBE PARISH COUNCIL

 The Management of Transferable Data Policy

 Purpose

1.1          This policy supports the controlled storage and transfer of information by Councillors and all employees, temporary staff and agents (contractors, consultants and others working on behalf of the Council) who have access to and use of computing equipment that is owned by Chepping Wycombe Parish Council.

1.2          Information is used throughout the Council and is sometimes shared with external organisations and applicants.  The use of removable media may result in the loss of the ability to access information, or interference with the integrity of information, which could have a significant effect on the efficient operation of the Council and may result in financial loss and an inability to provide services to the public.

1.3          It is therefore essential for the continued operation of the Council that the availability, integrity and confidentiality of all storage devices are maintained at a level which is appropriate to the Council’s needs.

1.4          The aims of the policy are to ensure that the use of removable storage devices is accomplished with due regard to:

1.4.1      Enabling the correct data to be made available where it is required

1.4.2      Maintaining the integrity of the data

1.4.3      Preventing unintended consequences to the stability of the computer network

1.4.4      Building confidence and trust in data that is being shared between systems

1.4.5      Maintaining high standards of care towards data and information about individual parishioners, staff or information that is exempt from disclosure

1.4.6      Compliance with legislation, policies or good practice requirements

2. Principals

2.1          This policy sets out the principles that will be adopted by the Council in order for material to be safely stored on removable media so that the risk of loss or corruption to work data is low.

2.2          Removable media includes but is not limited to:

USB memory sticks, memory cards, portable memory devices, CD / DVDs, diskettes and any

other device that transfers data between systems, or stores electronic data separately from

email or other applications.

2.4          Any person who intends to store Council data on removable media must abide by this Policy. This requirement devolves to Councillors, employees and agents of the Council, who may be held personally liable for any breach of the requirements of this policy.

2.5          Failure to comply with this policy could result in disciplinary action.

3          Advice and Assistance

3.1          The clerk will ensure that everyone that is authorised to access the Councils information systems is aware of their obligations arising from this policy.

3.2          A competent person should be consulted over any hardware or system issues.  Advice and guidance on using software packages should be also sort from a competent person.

4          Responsibilities

4.1          Clerks are responsible for enforcing this policy and for having arrangements in place to identify the location of all data used in connection with Council business.

4.2          Users of removable media must have adequate Records Management / Information Security training so that relevant policies are implemented.

5          Incident Management

5.1          It is the duty of all employees and agents of the Council to not allow storage media to be compromised in any way whist in their care or under their control. There must be immediate reporting of any misuse or irresponsible actions that affect work data or information, any loss of material, or actual, or suspected breaches in information security to the clerk.

5.2          It is the duty of all Councillors/Employees to report any actual or suspected breaches in information security to the clerk.

6          Data Administration

6.1          Removable media should not be the only place where data created or obtained for work purposes is held, as data that is only held in one place and in one format is at much higher risk of being unavailable through loss, destruction or malfunction of equipment, than data which is routinely backed up.

6.2          Where removable media is used to transfer material between systems then copies of the data should also remain on the source system or computer, until the data is successfully transferred to another computer or system.

6.3          Where there is a business requirement to distribute information to third parties, then removable media must only be used when the file cannot be sent or is too large to be sent by email or other secure electronic means.

6.4          Transferring material to removable media is a snapshot of the data at the time it was saved to the media.  Adequate labelling must be undertaken so as to easily identify the version of the data, as well as its content.

6.5          Files must be deleted from removable media, or the removable media destroyed, when the operational use of the material has been completed. The Council’s retention and disposal schedule must be implemented by Councillors, employees, contractors and agents for all removable media.

7          Security

7.1          All storage media must be kept in an appropriately secure and safe environment that avoids physical risk, loss or electrical corruption of the business asset. Due to their small size there is a high risk of the removable media being mislaid lost or damaged, therefore special care is required to physically protect the device and the data. Anyone using removable media to transfer data must consider the most appropriate way to transport the device and be able to demonstrate that they took reasonable care to avoid damage or loss.

7.2          Virus Infections must be prevented from damaging the Councils network and computers. Virus and malware checking software approved by the Council, must be operational on both the machine from which the data is taken and the machine on to which the data is to be loaded. The data must be scanned by the virus checking software, before the media is loaded on to the receiving machine.

7.3          Any memory stick used in connection with Council equipment or to store Council material should usually be Council owned. However, work related data from external sources can be transferred to the Council network using memory sticks that are from trusted sources and have been checked using current anti-virus software.

7.4          The Council will not provide support or administrator access for any non-council memory stick.

8                    Use of removable media

8.1          Care must be taken over what data or information is transferred onto removable media. Only the data that is authorised and necessary to be transferred should be saved on to the device.

8.3          Council material belongs to the Council and any equipment on which it is held should be under the control of the Council and not available to be used for other purposes that may compromise the data.

8.4          All data transferred to removable media should be in accordance with an agreed process established by the Council so that material can be traced.

8.5          The person arranging the transfer of data must be authorised to make use of, or process that particular data.

8.6          Whilst in transit or storage the data must be given appropriate security according to the type of data and its sensitivity.

8.7          Encryption must be applied to the data file unless there is no risk to the Council, other organisations or individuals from the data being lost whilst in transit or storage. If encryption is not available then password control must be applied if removable media must be used for the business purpose.

9          Faulty or Unneeded Storage Devices

9.1          Damaged or faulty media must not be used. The clerk must be consulted over any damaged equipment, peripherals or media.

9.2          All unneeded or faulty storage devices must be dealt with securely to remove the data before reallocating or disposing of the device.

10        Breach procedures

10.1        Users who do not adhere to this policy will be dealt with through the Councils disciplinary process.

10.2        Where external service providers, agents or contractors breach the policy, this should be addressed through contract arrangements.

11       Review and Revision

11.1       This policy will be reviewed annually by the Council and revised according to developments in legislation, guidance, accepted good practice and operational use.

12        Employees Guide in Brief

12.1        Data and information are valuable and must be protected.

12.2     Only transfer data onto removable media, if you have the authority to do so.

12.4        All transfer arrangements carry a risk to the data.

12.5      Run the virus checking programme on the removable media each time it is connected to a
computer.

12.6      Only use approved products for Council data.

12.7      Activate encryption on removable media wherever it is available and password protection
if not available

12.8      Data should be available for automatic back up and not solely saved to removable media.

12.9      Delete files from removable media, or destroy the media, after the material has been used
for its purpose.

(The following document can be downloaded from here: CWPC Resilience Plan)

CHEPPING WYCOMBE PARISH COUNCIL

RESILIENCE PLAN

Background

1. Buckinghamshire Unitary Council has its own Resilience Plan ¹ and has been encouraging Town and Parish Councils to develop their own. A CWPC Working Party was established to develop such a plan and this is the outcome.

Aims & Objectives

2. The aim of this plan is to detail the actions that the CWPC should take in the event of a serious emergency within their parish area. The objective is to focus on those actions that are within the remit and capability of the Council and do not duplicate the activities that would automatically be taken by other authorities and agencies including utility companies.

Risk Analysis

3. The CWPC Working Party have undertaken a risk analysis and their findings are detailed at Annex A.

What To Do In The Event Of An Emergency

4. In the event of an emergency, the Parish Clerk would alert the Chairman/Vice Chairman and establish a working team of Councillors from the appropriate Ward to manage the Council’s response.

Local Resources

5. A list of resources within each of the Wards is listed at Annex B.

Useful Telephone Numbers

6. Many of the local magazines contain lists of useful telephone numbers but key ones are shown in Annexes B and C.

Annual Review

7. It is essential that this plan is reviewed by the F&GP committee annually and that Annexes B & C are updated as necessary. A record of each review should be made in the minutes of the appropriate committee meeting.

Annexes:

1. CWPC Risk Assessment.
2. List of Local Resources By Ward.
3. List of Other Useful Telephone Numbers.
4. Appendix 1 for Council Resilience Framework and Standards CRFS (https://www.google.co.uk/search?q=buckinghamshire+uniatary+council+resilience+plan)

 ANNEX A – CWPC RISK ASSESSMENT

ANNEX B – LIST OF LOCAL RESOURCES BY WARD

FLACKWELL HEATH

LOUDWATER 

TYLERS GREEN

ANNEX C – LIST OF OTHER USEFUL TELEPHONE NUMBERS

BUCKINGHAMSHIRE COUNCIL                                                0300 131 6000

BUCKINGHAMSHIRE COUNCIL EMERGENCY

OPERATIONS CENTRE                                                             CLERK HAS NUMBER

THAMES VALLEY POLICE                                                         999 OR 101

FIRE AND RESCUE SERVICE                                                     999

WYCOMBE HOSPITAL                                                              01494 526161

WEXHAM HOSPITAL                                                                0300 614 5000

THAMES WATER                                                                      0800 316 9800

SCOTTISH AND SOUTHERN ELECTRICITY                                0330 303 5063

BRITISH GAS                                                                            0800 111 999

BRITISH TELECOM/OPENREACH                                             0800 023 2023

CWPC Risk Management Strategy – Reviewed May 2023

CHEPPING WYCOMBE PARISH COUNCIL

Risk Management Strategy

Risk is the threat that an event or action will adversely affect an organisation’s ability to achieve its objectives and to successfully execute its strategies. Risk Management is the process by which risks are identified, evaluated and controlled. It is a key element of the framework of governance together with community focus, structures and processes, standards of conduct and service delivery arrangements.

 Risk Management is an essential feature of good governance, contributing to improved decision making and supporting achievement of objectives. When embedded within the existing planning and decision making process, risk management provides a basis for ensuring implications are thought through and ensures that the impact of decisions, initiatives and projects are considered and that any identified conflicts are balanced. This will influence success and improve service delivery.

Classification of Risk

Risks can be classified into various categories but it is important to recognise that for all categories any direct financial loss may have less impact than indirect costs, such as disruption of normal working or failure to fully implement policies.

Strategic Risk – long term adverse impacts of poor decision making or poor implementation. Such actions risk damage to the reputation of the Council and/or loss of public confidence.

Compliance Risk – failure to comply with legislation or laid down procedures, or the lack of documentation to prove compliance. Such actions risk exposure to prosecution, employment tribunals, inability to enforce contracts etc..

Financial Risk – fraud or corruption, waste, excess demand for services. Such actions risk impacting on financial reserves and ultimately Council tax levels, additional audit investigations, reduced service delivery options.

Operating Risk – failure to deliver services effectively, hazards to service users, the general public and/or staff, damage to property. Such actions risk damage to the reputation of the Council, as well as potential insurance claims, resulting in higher insurance premiums.

 Risk Management Policy Statement

Chepping Wycombe Parish Council recognises that it has a responsibility to manage risks effectively, in order to protect its employees, assets, liabilities and community against potential losses, to minimise uncertainty in achieving its aims and objectives and to maximise the opportunities to achieve its vision. The Parish Council is committed to identifying, reducing or eliminating the risks to people, the natural and built  it is however aware that some risks can never be fully eliminated.

The Risk management Process

Implementing the strategy involves identifying, analysing/prioritising, controlling and monitoring risks.

• Identifies the subject
• Identifies what the risk may be
• Identifies the level of risk
• Evaluates the management and control of the risk and records findings
• Reviews, assess and revises procedures if required

As included on the Risk Register attached to this document.

Roles and Responsibilities

It is important that risk management becomes embedded into the everyday culture and performance management process of the Council.

Elected Members – risk management is seen as a key part of the Elected Member’s stewardship role and there is an expectation that Elected Members will lead and monitor the approach adopted.

Clerk to the Council will:

• Provide advice as to the legality of policy and service delivery choices.
• Keep the Council updated on the implications of new or revised legislation.
• Provide advice on any human resource issues relating to strategic policy options or the risks associated with operational decisions.
• Report progress to the Council via the Finance and General Purposes Committee.
• Assess the financial implications of strategic policy options.
• Provide assistance and advice on budgetary planning and control.
• Ensure that the Financial Information System allows effective budgetary control.

Warden will;

• be responsible for the implementation and monitoring of risk assessments for all outside operational processes.

Conclusion

The adoption of a sound risk management approach should achieve many benefits. It will assist in demonstrating that the commitment to continuous service improvement and effective governance.

Document Link: Risk Register

Parliament and members of the council have set down rules for the proper administration of the council.They are our ‘Standing Orders’.

Table of Contents

STANDING ORDERS 2025 –Council April 2025 APPROVED

1. RULES OF DEBATE AT MEETINGS 2
2. DISORDERLY CONDUCT AT MEETINGS 4
3. MEETINGS GENERALLY 4
4. COMMITTEES AND SUB-COMMITTEES 7
5. ORDINARY COUNCIL MEETINGS 8
6. EXTRAORDINARY MEETINGS OF THE COUNCIL, COMMITTEES AND SUB-COMMITTEES 10
7. PREVIOUS RESOLUTIONS 10
8. VOTING ON APPOINTMENTS 10
9. MOTIONS FOR A MEETING THAT REQUIRE WRITTEN NOTICE TO BE GIVEN TO THE PROPER OFFICER 11
10. MOTIONS AT A MEETING THAT DO NOT REQUIRE WRITTEN NOTICE 11
11. MANAGEMENT OF INFORMATION 12
12. DRAFT MINUTES 13
13. CODE OF CONDUCT AND DISPENSATIONS 13
14. CODE OF CONDUCT COMPLAINTS 15
15. PROPER OFFICER 15
16. RESPONSIBLE FINANCIAL OFFICER 17
17. ACCOUNTS AND ACCOUNTING STATEMENTS 17
18. FINANCIAL CONTROLS AND PROCUREMENT 18
19. HANDLING STAFF MATTERS 19
20. RESPONSIBILITIES TO PROVIDE INFORMATION 20
21. RESPONSIBILITIES UNDER DATA PROTECTION LEGISLATION 20
22. RELATIONS WITH THE PRESS/MEDIA 21
23. EXECUTION AND SEALING OF LEGAL DEEDS 21
24. COMMUNICATING WITH DISTRICT AND COUNTY COUNCILLORS 21
25. RESTRICTIONS ON COUNCILLOR ACTIVITIES 21
26. STANDING ORDERS GENERALLY 22
APPENDIX – Delegated Actions

You can download this document by clicking on the link below.

Document Link: Standing Orders 2025

Chepping Wycombe Parish Council Tracks Maintenance Policy

Reviewed 2023

1. Introduction

This policy identifies Chepping Wycombe Parish Council’s approach to the management of tracks on land owned by the Parish Council.  It is intended to act as a point of reference for the public, Councillors and Council employees to ensure a clear, consistent and structured approach to the management of these tracks.

The tracks are all the areas covered by Village Green status that are not wooded or grassed and includes all types of surfaced tracks and car parks and footpaths.

The Council is mindful of three restraints in the management of these assets ie

1. Legal
2. Budget
3. History

The legal position is that the special status of Village Greens as open spaces for the enjoyment of all is protected by a number of Acts of Parliament. It is illegal to dig up, drive over, park on or damage the surface of a Village Green. (See the Inclosure Act 1857 s12; The Commons Act 1876 s29; the Law of Property Act 1925 s193(4) and the Road Traffic Act 1988 s34(1).) The Parish Council has a legal duty to be cognisant of these laws in its management of the Common.

Residents, and their visitors, have permission to use the tracks and this permission has been granted through prescriptive rights or wayleaves being granted.

The budget position is set out each year for The Common and part of that budget may be used to maintain or improve the tracks. The budget may be augmented by contributions from residents.

The History position means that there is no necessity to change or improve the tracks but the council recognises its obligations to maintain the tracks and drains associated with them.

The Council recognises that the residents (or their contractors or visitors) are generally the main users of the tracks and therefore they should be encouraged to participate in the track maintenance. Key exceptions being the car parks and footpaths.

The Council will undertake a prioritised inspection programme of its tracks to ensure that they are maintained and welcomes feedback from residents as well.

The Council does all in its powers to minimise damage through the advertisement of the 5mph speed limit and trying to discourage both through and heavy vehicles.

2. Works to Tracks

Any work carried out will be subject to available budget which will be applied on a priority scale. Significant improvements will need to be approved by Full Council and may well require a 50% contribution from residents.

Work may be undertaken by residents at their own expense subject to satisfactory materials and techniques being used. These should be the subject of discussion and approval by the Clerk.

Works by the Council will generally be limited to pot hole filling and soakaway cleansing.

The Council  will facilitate the maintenance of potholes through the positioning of small dumps of suitable material.

Document:  Tree Policy

Fees and Charges: Document Fees Buildings Access Trees and Benches Other fees and allowances  to be uploaded (March 2020)