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CHEPPING WYCOMBE PARISH COUNCIL
Finance and General Purposes Committee
Meeting to be held on Thursday, 26 September 2019 commencing at 7.30pm
in the Council Chamber, Cock Lane, Tylers Green, High Wycombe, Bucks HP10 8DS
The meeting is open to members of the public and press
Committee Members: Cllr I Forbes – Chairman Cllr M Wilkes
Cllr J Herschel – Vice-chairman Cllr R Wilks
Cllr B Kin Cllr J Gurney
Cllr H Darch Cllr P Miller
Cllr C Dodds Cllr K Wood (ex-officio)
Cllr L Willis
Members of the committee are summoned to consider the following business:
AGENDA
1. Apologies for absence
2. Declarations of members’ interests in agenda items
3. Staff Matters
3.1 Staff Absence Report
4. Policies & Procedures
4.1 Code of Conduct – revision
4.2 Expenses Policy
4.3 Risk Register
5. Health & Safety
6. Legal
6.1 Railway Land – embankment purchase request
6.2 Deed of Grant – Buckingham Place, Tylers Green
7. Neighbourhood Action Group
7.1 Sentinel Mark II Camera
8. Grants
9. Website
10. Publicity
11. Community Boards consultation response
12. Budget
12.1 EMR status
12.2 Budget 2020/21
12.3 Council Finances (Period 5) August
12.4 Community Infrastructure Levy (CIL)
13. Ashley Drive Play Equipment – virement
14. Questions from council members and the public
15. Accounts for Payment
Wendy Thompson
Clerk to the Council
19 September 2019
AGENDA ITEM 3
Staff Matters
3.1 Staff Absence Report
Members are asked to RECEIVE a report on the sickness absence of staff since the last committee meeting in April.
AGENDA ITEM 4
Policies and Procedures
Members are asked to CONSIDER and, if so minded, RECOMMEND for adoption at the next full council meeting the following policy documents
4.1 Code of Conduct – revision APPENDIX A
4.2 Expenses Policy APPENDIX B
4.3 Risk Register
Members are asked to NOTE that this item has been deferred to the next meeting in December.
AGENDA ITEM 5
Health & Safety
Members are asked to NOTE that there has been one incident since the last committee meeting in April.
While working on the Common in Tylers Green one of the groundsman suffered a needle-stick injury after opening a box of epi-pen needles found on the ground. The groundsman returned to the office immediately, washed the area thoroughly and cleaned with alcohol wipes – no further action was required.
AGENDA ITEM 6
Legal
6.1 Railway Land – embankment purchase request
Members are asked to NOTE that a request to part purchase the embankment butting the boundary of a property along the Railway Land has been received, illustrated at APPENDIX C. The resident wishes to create a flat area, by re-profiling the bank, so that access could be gain to the side/roof of the property by ladder or scaffold tower.
Members are asked to CONSIDER if a purchase were to be agreed, what requirements (eg fencing, legal costs, general treatment of the area, etc) would be made as part of the sale.
6.2 Deed of Grant – Buckingham Place, Tylers Green
Members are asked to CONSIDER and, is so minded, APPROVE a recommendation to full Council for the attached Deed of Grant at APPENDIX D to be signed. Members are asked to NOTE that our solicitor with the clerk have spent several months in negotiation to settle this matter. All legal fees along with a payment to the parish council of £2,500 have been agreed.
AGENDA ITEM 7
Neighbourhood Action Group
Members are asked to NOTE that the most recent NAG meeting will be held on 9 October 2019.
7.1 Sentinel Mark II Camera
Members are asked to NOTE that the above speed camera has been ordered from Unipar Services at a cost of £3,304.00, following approval at the full Council meeting on 27 June 2019.
Members are asked to NOTE that a 50% contribution of £1,652.00 made up by Hazlemere Parish Council and Cllr R Gaffney has been approved.
AGENDA ITEM 8
Grants
Members are asked to NOTE that the current budget line for Grant stands at £1,000, following the agreed amount for the Flackwell Heath Minors Football Club of £1,000 in April. No other applications have been received so far this financial year, however 2 grant application forms have been sent out.
AGENDA ITEM 9
Website
Members are asked to CONSIDER the report at APPENDIX E on the progress of the website.
AGENDA ITEM 10
Publicity
Members are asked to NOTE that the newsletter was delivered in mid-August. The next publicity meeting will be held early in the New Year to start the compilation of the next newsletter.
AGENDA ITEM 11
Community Boards consultation response
Members are asked to NOTE that the consultation for the above ends on 30 September, with this in mind members are asked to bring comments to the meeting for collation by the clerk for submission before the deadline. https://shadow.buckinghamshire.gov.uk/consultations/communityboards/
AGENDA ITEM 12
Budget
12.1 EMR Status
Members are asked to NOTE the current balances on the Earmarked Reserve budget lines. APPENDIX F
12.2 Budget 2020/21
Members are asked to NOTE that budget meetings with committee chairman and vice chairman will be arranged following the input of month 6 (possibly second week of October) on the accounts package.
12.3 Council Finances (Period 5) – August
Members are asked to NOTE the summary of income and expenditure by committee. APPENDIX G
12.4 Community Infrastructure Levy (CIL)
Members are asked to NOTE that following the purchase of the three bus shelters in Loudwater the current CIL total stands at £6770.00 which needs to be spent by 2021/22.
AGENDA ITEM 13
Ashley Drive Play Equipment virement
Members are asked to CONSIDER the recommendation from the Open Spaces Committee for the virement of
£21,312.00 to cover the costs of the play equipment and fencing to complete the current works at Ashley Drive
Recreation Ground. On approval, it will be taken as a recommendation to full Council.
AGENDA ITEM 14
Questions from council members and the public
A maximum of fifteen minutes will be given to members of the public, who may make representations, ask and answer questions and/or give evidence in respect of any item of business included in the agenda. If the chairman of the meeting agrees, representations and questions may be taken at the beginning of the meeting. Members of the public wishing to speak at the beginning of the meeting should inform the Clerk of this request as soon as possible.
AGENDA ITEM 15
Accounts for Payment
Accounts for payment are to be circulated at the meeting for consideration by councillors.
Date and time of next meeting: Tuesday 3 December 2019 @ 7.30pm