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CHEPPING WYCOMBE PARISH COUNCIL
Finance and General Purposes Committee
Meeting to be held on Tuesday, 3 December 2019 commencing at 7.30pm
in the Council Chamber, Cock Lane, Tylers Green, High Wycombe, Bucks HP10 8DS
The meeting is open to members of the public and press
Committee Members: Cllr I Forbes – Chairman Cllr M Wilkes
Cllr J Herschel – Vice-chairman Cllr R Wilks
Cllr B Kin Cllr J Gurney
Cllr H Darch Cllr P Miller
Cllr C Dodds Cllr K Wood (ex-officio)
Cllr L Willis
Members of the committee are summoned to consider the following business:
AGENDA
1. Apologies for absence
2. Declarations of members’ interests in agenda items
3. Staff Matters
3.1 Staff Absence Report
4. Policies & Procedures
4.1 Risk Register
5. Health & Safety
6. Legal
6.1 Totteridge Common & Hatters Lane Triangle– Transfer Deed
7. Neighbourhood Action Group
7.1 Sentinel Mark II Camera
8. Grants
9. Website
10. Publicity
11. Calendar of Meeting Dates
12. Fees and Charges
13. Budget
13.1 Committee Budget (Period 7) October
13.2 Council Finances (Period 7) October
13.3 Committee Draft Budget 2020/21
13.4 Council Budget 2020/21
13.5 Precept
13.6 Community Infrastructure Levy (CIL)
14. Questions from council members and the public
15. Accounts for Payment
Wendy Thompson
Clerk to the Council
25 November 2019
AGENDA ITEM 3
Staff Matters
3.1 Staff Absence Report
Members are asked to RECEIVE a report on the sickness absence of staff since the last committee meeting in September.
AGENDA ITEM 4
Policies and Procedures
4.1 Risk Register
Members are asked to NOTE that the Risk Register is currently being worked through by Cllr Herschel and will be brought back to committee in February for consideration.
AGENDA ITEM 5
Health & Safety
Members are asked to NOTE that there have been no incidents since the last committee meeting in September.
AGENDA ITEM 6
Legal
6.1 Totteridge Common & Hatters Lane Triangle
Members are asked to NOTE that the above two pieces of land shown at APPENDIX A were wrongly registered by the parish council. The Wycombe (Parishes) Order 1987 clearly showing the land at Totteridge Common along with all the properties in that cluster being taken from Chepping Wycombe during the boundary changes, this is also borne out by none of these properties showing up on the parish council’s electoral roll. It would appear from Wycombe District Council paperwork that the Hatters Lane Triangle falls within their boundary.
Members are asked to CONSIDER the transfer document at APPENDIX B, and if so minded, APPROVE for recommendation to full Council the document for signature.
AGENDA ITEM 7
Neighbourhood Action Group
Members are asked to NOTE the highlights of the NAG meeting held on 9 October 2019. APPENDIX C
7.1 Sentinel Mark II Camera
Members are asked to NOTE that the above speed camera had been received and is in the parish council’s possession.
AGENDA ITEM 8
Grants
Members are asked to NOTE that the current budget line for Grant stands at £1,000, following the agreed amount for the Flackwell Heath Minors Football Club of £1,000 in April towards refurbishments to the kitchen area. Their application was for an amount of between £5,000 to £10,000.
Members are asked to CONSIDER the grant application from the Flackwell Heath Bowls Club for a new mower in the sum of £7,500 APPENDIX D. Form attached all other required paperwork received and in order.
AGENDA ITEM 9
Website
Members are asked to RECEIVE a verbal update from Cllr Herschel following a meeting held with the website designer on Monday 7 October.
AGENDA ITEM 10
Publicity
Members are asked to NOTE that the chairman of council has suggested that an initial event, for the parish council’s 125 years, should take place prior to the Council meeting in December to be included in the Christmas Get-together.
AGENDA ITEM 11
Calendar of Meeting Dates 2020/21
Members are asked to CONSIDER and, if so minded, RECOMMEND the meeting schedule for 2020/21 along with recommendations for approval at the full Council meeting on Tuesday 17 December. APPENDIX E
AGENDA ITEM 12
Fees and Charges 2020/21
Members are asked to CONSIDER and, if so minded, RECOMMEND the fees and charges for 2020/21 for approval at the full Council meeting on Tuesday 17 December.
Members are asked to NOTE that a CPIH rate of 1.5% in October was used as a basis for the increase with some rounding for ease. APPENDIX F
AGENDA ITEM 13
Budget
13.1 Committee budget (Period 7) – October
Member are asked to NOTE the current status of the committee’s income and expenditure. APPENDIX G
13.2 Council Finances (Period 7) – October
Members are asked to NOTE the summary of income and expenditure by committee. APPENDIX H
13.3 Committee Draft Budget 2020/21
Members are asked to CONSIDER and, if so minded, APPROVE the committee budget for recommendation to full Council on 17 December 2019. APPENDIX I
13.4 Council Budget 2020/21
Following the budget meetings with committee chairman and vice chairman members are asked to CONSIDER and, if so minded, APPROVE the core budget (excluding Earmarked Reserves and Project lines that require more work) for recommendation to full Council on 17 December 2019.
13.5 Precept
Members are asked to RECEIVE a short presentation from the chairman of committee with a recommendation that there is no need to increase the Precept as our balances are healthy and therefore a request for 0.0% change in our Precept charged to householders is proposed. However, there could be a slight change to the Precept if the housing numbers vary. APPENDIX J
Members are therefore asked to CONSIDER, and if so minded, APPROVE one of the following options;
1. No Change
2. A 5% or 10% reduction
13.6 Community Infrastructure Levy (CIL)
Members are asked to NOTE that the current CIL total stands at £6770.00 which needs to be spent by 2021/22.
AGENDA ITEM 14
Questions from council members and the public
A maximum of fifteen minutes will be given to members of the public, who may make representations, ask and answer questions and/or give evidence in respect of any item of business included in the agenda. If the chairman of the meeting agrees, representations and questions may be taken at the beginning of the meeting. Members of the public wishing to speak at the beginning of the meeting should inform the Clerk of this request as soon as possible.
AGENDA ITEM 15
Accounts for Payment
Accounts for payment are to be circulated at the meeting for consideration by councillors.
Date and time of next meeting: Tuesday 3 December 2019 @ 7.30pm