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CHEPPING WYCOMBE PARISH COUNCIL
Finance and General Purposes Committee
Meeting to be held on Tuesday, 11 February 2020 commencing at 7.30pm
in the Council Chamber, Cock Lane, Tylers Green, High Wycombe, Bucks HP10 8DS
The meeting is open to members of the public and press
Committee Members: Cllr I Forbes – Chairman Cllr M Wilkes
Cllr J Herschel – Vice-chairman Cllr R Wilks
Cllr B Kin Cllr J Gurney
Cllr H Darch Cllr L Willis
Cllr C Dodds Cllr K Wood (ex-officio)
(Vacancy TG)
Members of the committee are summoned to consider the following business:
AGENDA
1. Apologies for absence
Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Clerk.
2. Declarations of members’ interests in agenda items
To receive any pecuniary or non-pecuniary declarations of interest and confirmation of any relevant dispensations.
i) Under the Localism Act 2011 (sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer (Clerk) of it.
ii) Should any Member have a Disclosable Pecuniary Interest in an item on the agenda, the Member may not participate in consideration of that item unless a Dispensation has first been requested (in writing) and granted by the Council.
3. Staff Matters
3.1 Staff Absence Report
3.2 Staff Panel Report
4. Policies & Procedures
4.1 Risk Register
4.2 Environmental Policy
4.3 Appointment of Internal Auditor
4.4 Ethical Banking
5. Health & Safety
6. Legal
6.1 Dog Waste Collection
7. Neighbourhood Action Group
8. Grants
9. Website
10. Publicity
11. Calendar of Meeting Dates
12. Committee Projects
13. Budget
13.1 Committee Finances (Period 9) December
13.2 Council Finances (Period 9) December
13.3 Community Infrastructure Levy (CIL)
14. Questions from council members and the public
15. Accounts for Payment
Wendy Thompson
Clerk to the Council
3 February 2020
AGENDA ITEM 3
Staff Matters
3.1 Staff Absence Report
Members are asked to RECEIVE a report on the sickness absence of staff since the last committee meeting in December.
3.2 Staff Panel Report
Members are asked to CONSIDER the report APPENDIX A from the recent meeting of the Staff Panel, with a view to recommending its implementation to full Council.
AGENDA ITEM 4
Policies and Procedures
4.1 Risk Register
Members are asked to REVIEW the draft Risk Register at APPENDIX B, with a view to making comments/ additions. The monitoring of the mitigation measures could be improved and monitored annually.
4.2 Environmental Policy
Members are asked to REVIEW the draft Environmental Policy APPENDIX C, with a view to making comments/ additions prior to being recommended for adoption at full Council. Members are asked to NOTE that the document has been updated as a marked up copy following the Works & Services committee meeting.
4.3 Appointment of Internal Auditor
Members are asked to CONSIDER with a view to recommending the re-appointment of Mr E Newhouse as Internal Auditor for the financial year 2019/20.
4.4 Ethical Banking
Members are asked to CONSIDER instructing the Clerk to investigate the implications of changing to an ethical bank and to make recommendations at the next committee meeting.
AGENDA ITEM 5
Health & Safety
Members are asked to NOTE that there have been no incidents since the last committee meeting in December.
AGENDA ITEM 6
Legal
6.1 Dog Waste Collection
Members are asked to NOTE that the current provider will be increasing their price per bin collection by 78.5%, from £2.80 to £5.00. There is no contract and therefore no formal termination period.
Members are asked to CONSIDER and APPROVE an alternative provider who is able to undertake the contract at £3.35 per bin collection with immediate effect.
AGENDA ITEM 7
Neighbourhood Action Group
Members are asked to NOTE the next NAG meeting is being held on 6 February 2020 at the Flackwell Heath Community Library, Chapel Road.
AGENDA ITEM 8
Grants
Members are asked to NOTE that there have been no further requests received for grants, the current budget line for Grant stands at £1,000. However, this amount has been offered to the Flackwell Heath Bowls Club as a contribution towards the new mower. We are currently still awaiting acceptance of this offer.
AGENDA ITEM 9
Website
Members are asked to NOTE that the website is now proceeding. The Clerk will be in contact with the web designer, reporting back to the working party during the process.
AGENDA ITEM 10
Publicity
Members are asked to NOTE the report from the recent Publicity meeting. APPENDIX D
AGENDA ITEM 11
Calendar of Meeting Dates 2020/21
Members are asked to CONSIDER and, if so minded, RECOMMEND the revised version of the meeting schedule for 2020/21 for approval at the full Council meeting on Tuesday 17 December. APPENDIX E
AGENDA ITEM 12
Committee Projects
Members are asked to bring to the meeting suggestions of projects that could be taken forward by the committee in the new financial year.
AGENDA ITEM 13
Budget
13.1 Committee Finances (Period 9) – December
Member are asked to NOTE the current status of the committee’s income and expenditure. APPENDIX F
13.2 Council Finances (Period 9) – December
Members are asked to NOTE the summary of income and expenditure by committee. APPENDIX G
13.3 Community Infrastructure Levy (CIL)
Members are asked to NOTE that the current CIL total stands at £30,108.58; £6770.00 which needs to be spent by 2021/22 and £23,338.58 which needs to be spent by 2022/23.
AGENDA ITEM 14
Questions from council members and the public
A maximum of fifteen minutes will be given to members of the public, who may make representations, ask and answer questions and/or give evidence in respect of any item of business included in the agenda. If the chairman of the meeting agrees, representations and questions may be taken at the beginning of the meeting. Members of the public wishing to speak at the beginning of the meeting should inform the Clerk of this request as soon as possible.
AGENDA ITEM 15
Accounts for Payment
Accounts for payment are to be circulated at the meeting for consideration by councillors.
Date and time of next meeting: Thursday, 23 April 2020 TBC