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CHEPPING WYCOMBE PARISH COUNCIL
Report of the Council meeting held on Thursday 27 February 2020 at 7.30 pm at the Council Chamber,
Cock Lane, Tylers Green, High Wycombe, Bucks HP10 8DS
The meeting was open to the public and press.
Present:
Cllr L Willis – Vice-chairman Cllr Herschel
Cllr J Gurney Cllr C Jordan
Cllr J White Cllr A Barron
Cllr I Forbes Cllr S Digby
Cllr B Kin Cllr L Johncock
Cllr R Wilks Cllr H Darch
FC/19/048 Apologies for Absence
Apologies for absence were received and approved from Cllr C Dodds (holiday), Cllr K Wood (Meeting), Cllr M Wilkes (Medical) and Cllr S Herron (Medical)
FC/19/049 Declarations of Interest and Code of Conduct
Cllr B Kin declared a personal interest in agenda item 15 – expenses cheque.
FC/19/050 Council Minutes
It was RESOLVED that;
the minutes from the Council meeting held on Tuesday 17 December 2019 be approved as an accurate record with the following amendment;
FC/19/045 – Cllr Jordan had ‘suggested’ that hard copies of information from the speakers at the meeting would be useful in the future.
And the minutes from the Special Council meeting held on Thursday 30 January 2020 be approved as an accurate record.
FC/19/051 Open Spaces Committee
Cllr Willis asked for any questions on the report;
OS/19/061 TG Management Plan 3 Cllr Darch asked what could be done to improve the muddy path leading from New Road and when would they happen – he was advised that works would be undertaken to improve the muddy surface when the path had dried out.
OS/19/062 Loudwater Bowls Club – Derehams Cllr Jordan asked when the works would be done to improve the slope from the car park used by the bowls club – he was advised that any works would need to be undertaken when the slope had dried out.
It was RESOLVED that;
The report of the Committee meeting held on Thursday 16 January 2020 be approved.
FC/19/052 Works & Services Committee
OS/WS/045 Local Area Forum 1 Cllr Herschel highlighted the resolution that the committee had made a decision not to get involved with parking restrictions.
It was RESOLVED that;
The report of the Committee meeting held on Thursday 30 January be approved.
FC/19/053 Finance & General Purposes Committee
FGP/19/032 2 Staff Panel Report Cllr Forbes highlighted the initial 2% increase for staff – this was approved.
Cllr Herschel abstained as before that he was concerned particularly about the pay rate of the Assistant Clerk and felt that the lower paid members of staff should receive a higher percentage payment.
FGP/19/040 Publicity Cllr Forbes made a further call for items for the newsletter
FGP/19/037 Grants Cllr Herschel advised that the grant offered to the Flackwell Heath Bowls Club had now changed from a contribution towards a new mower to a contribution towards the repair of the old mower.
It was RESOLVED that;
The report of the Committee meeting held on Tuesday 11 February 2020 be approved with the addition of Cllr Digby’s name as she was present at the meeting.
FC/19/054 Planning Meetings
It was RESOLVED that;
the reports of the comments made without a meeting and Planning Meetings held on Thursday 16 January 2020, Thursday 30 January 2020 and Tuesday 11 February 2020 be approved.
FC/19/055 Meeting Dates 2020
Council was asked to consider the recommendation from the Finance & General Purposes committee to approve the Meeting Dates for 2020.
It was RESOLVED that;
The meeting dates for 2020 version 4 be approved
It was noted that there would be some ad hoc planning meetings during the Summer if required.
FC/19/056 Environmental Policy
Council was asked to consider the recommendation from the Finance & General Purposes committee to approve the Environmental Policy.
It was RESOLVED that;
The Environmental Policy be approved.
It was noted that this policy would be a starting point and would need constant review.
FC/19/057 Internal Auditor 2019/20
Council was asked to consider the recommendation from the Finance and General Purposes Committee to approve the re-appointment of Mr E Newhouse as Internal Auditor for the financial year 2019/20.
It was RESOLVED that;
The re-appointment of Mr E Newhouse as Internal Auditor be approved.
FC/19/058 Grant Request – VE Day
Council was asked to consider the grant request from the Penn & Tylers Green Residents’ Society for a contribution of £1,000 towards the planned events.
It was RESOLVED that;
A sum of £500.00 be approved to match the amount from Penn Parish Council, the sum to be used for sponsorship of a specific event.
FC/19/059 Dementia Awareness Week 11 -17 May
Council was asked to note that a training session was being organised, date to be confirmed, in conjunction with the local Dementia Action Group.
FC/19/060 Questions by Members of the Council
• Cllr Herschel asked about the progress with the lamp columns at Chiltern Green, Flackwell Heath.
The Clerk advised that SparkX had confirmed that a payment had been made to SSE for network cable works and that the columns would follow. The Clerk would asked the Deputy Clerk to chase.
• Cllr Herschel also asked if the office had received any invoices from SparkX – the Clerk advised that further chasing was underway but to date no invoices for completed works had been received.
• Cllr Johncock advised that she was still working on the green bin issue in Flackwell Heath.
• Cllr Barron asked who should be contacted to close a road – a litter pick was being organised for Sheepridge Lane.
Cllr Johncock advised that BCC should be contacted however, litter picking this particular road was a remit of Wycombe District Council.
• Cllr Jordan highlighted a drainage issue outside No 13 Station Road, Loudwater
The drain appeared to be block – again this was an issue for BCC.
• Cllr Forbes asked for clarification on who the in-house auditors were
The Clerk advised that it was Cllr Dodds and Cllr Willis – Cllr Forbes advised that he would ask the in house auditors to concentrate on a particular area.
• Cllr Willis advised that one of the dog bins at Derehams Lane Recreation Ground was overflowing.
The Clerk advised that she would contact the contractor.
FC/19/061 Public Participation
There were no members of the public present.
FC/19/062 Accounts for Payment
Accounts for payment were circulated at the meeting for the approval of members.
It was RESOLVED that;
the accounts for payment be approved and cheques numbered 10097 to 10109 be signed and direct debits to Barclays Payflow, Unicom and E-on be approved for payment.
Signed: Dated: 19 May 2020