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OPEN SPACES COMMITTEE
Members of the council are summoned to attend the meeting to be held on Thursday 13 January 2022 at 7.30pm at the Council Office, Cock Lane, Tylers Green, High Wycombe Bucks HP10 8DS
Committee membership: Cllr L Willis (Chairman) Cllr I Forbes
Cllr L Johncock (Vice-chairman) Cllr C Jordan
Cllr J Gurney Cllr S Digby Cllr L Webb Cllr K Wood Cllr S Herron Cllr D Johncock
AGENDA
1. Apologies for absence
Schedule 12 of the Local Government Act 1972 requires members who cannot attend a meeting to tender apologies to the Clerk.
2. Declarations of members’ interests in Items on the agenda
To receive any pecuniary or non-pecuniary declarations of interest and confirmation of any relevant dispensations.
i) Under the Localism Act 2011 (sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer (Clerk) of it.
ii) Should any Member have a Disclosable Pecuniary Interest in an item on the agenda, the Member may not participate in consideration of that item unless a Dispensation has first been requested (in writing) and granted by the Council.
3. Allotments
4. Tylers Green Common
4.1 Track 4
5. Playgrounds
5.1 Ashley Drive Recreation Ground
5.1.1 Benches
5.1.2 Lidded Bins
5.2 Straight Bit Recreation Ground
5.2.1 Security
5.2.2 Replacement of play equipment
5.2.3 Picnic bench
5.2.4 Extra toddler play equipment
5.3 Skate Park
6. Orchard Green Hedge Project Update
7. The Queens Green Canopy
8. Magpie Wood
9. Flackwell Heath Minors Football Club Lease
9.1 Play equipment
10. Derehams Lane Recreation Ground
11. Ashwells Development, Tylers Green
12. Committee Finances
13. Questions from council members and the public
14. Accounts for payment
AGENDA ITEM 3
Allotments
Members are asked to NOTE that the following vacancies exist at the allotment sites:
Chapel Road – no vacant plots
Ashley Drive – 1 half plot and 7 full plots
There are currently 8 people on the waiting list for Chapel Road and one person on the waiting list for Ashley Drive wanting a half plot.
AGENDA ITEM 4
Tylers Green Common
4.1 Track 4
A meeting with a contractor was held on 15 October to discuss the drainage issues on the track specifically relating to Greenhaven. At the meeting the contractor highlighted that the current property had been lowered from the original building’s level to allow for the first floor which has made the gradient down to the property steeper, it was also mentioned that the gulley in front of the property was too shallow.
A quote has now been received for a slightly built-up gulley drain on the track section servicing May Cottage and Greenhaven and a soakaway. The quote for the works is in the sum of £6,550.00.
Members are asked to CONSIDER this quote and APPROVE further action.
AGENDA ITEM 5
Playgrounds
5.1 Ashley Drive Recreation Ground
5.1.1 Benches
Members are asked to NOTE that the Southampton benches have arrived and will be installed within the next couple of weeks.
5.1.2 Lidded bins
Members are asked to NOTE that the lidded bins have been installed.
5.2 Straight Bit Recreation Ground
5.2.1 Security
Members are asked to CONSIDER whether to continue with the security company who currently patrol both Straight Bit and Green Dragon Lane.
Members are asked to NOTE that there has been no further damage recorded at the sites however the HERAS fencing that has been erected around the large tower is regularly taken down.
5.2.2 Replacement of play equipment
Members are asked to NOTE that the items required for the large tower have now been agreed by the insurance company and were ordered just before Christmas. These items are coming from France with a lead time of approximately 8 weeks.
5.2.3 Picnic Bench
Members are asked to NOTE that the picnic bench in memory of Carolyn Leonard will be ordered soon, once the depot has been cleared of outstanding items for installation.
5.2.4 Extra toddler play equipment
Members are asked to NOTE that a letter has been received from a Flackwell Heath resident at APPENDIX A asking for more equipment for toddlers on the site. Members are asked to CONSIDER the contents of the request and APPROVE and further action if so minded.
5.3 Skate Park
Members are asked to NOTE that a joint working group has been set up with Wooburn & Bourne End Parish Council to look at the feasibility and location of a possible skate park. Our members of the working group are Cllr D Johncock, Cllr L Webb and Cllr A Barron.
AGENDA ITEM 6
Orchard Green Hedge Project Update
Members are asked to NOTE that the project is now completed.
AGENDA ITEM 7
The Queen’s Green Canopy
Members are asked to CONSIDER and, if so minded, APPROVE the purchase of the following trees for Tylers Green as proposed by Cllr Darch to plant memorial trees around the commons in memory of those from the village who gave their lives in the 1939-45 war, these could also form part of the above project;
• 1 beside the bench on the front common outside Miles Green’s house to match the one already there on the road side
• or 7 (as space permits) alongside the road in front of the first school (in time to match those along Elm Road)
• or 6 (the balance of 16) along the track down from the Village Hall to the back of the doctor’s surgery; some in place of the current unsightly bramble bushes.
Members are also asked to CONSIDER the inclusion of 5 cherry trees to be sited at the entry signs to the village in Flackwell Heath.
AGENDA ITEM 8
Magpie Wood
Members are asked to CONSIDER a request made by Cllr Jordan for laminated signs as at APPENDIX B to be displayed in the wood as he has received complaints from residents and dog waste being left on the ground.
AGENDA ITEM 9
Flackwell Heath Minors Football Club Lease
Members are asked to NOTE the attached lease APPENDIX C. The lease now contains a clause for Juniper Hill School’s use of the car park. Members are asked to CONSIDER the size of the play area required for inclusion in the lease.
Members are asked to NOTE that the meeting with the football club was extremely productive.
9.1 Play eqiupment
Members are asked to NOTE that the Chairman of committee and the clerk met with a Wicksteed play representative on 2 December 2021. We have received some information; however, it is not site specific and therefore confusing. The potential cost could be in the region of £32k, however a more detailed design and quote have been requested.
AGENDA ITEM 10
Derehams Lane Recreation Ground
Members are asked to NOTE the report from the sub group site visit held on Saturday 4 December. APPENDIX D.
Members are asked to NOTE that an initial request has been made to the Rollalong Company to visit the site with a view to quoting for a replacement pavilion and changing/shower block.
AGENDA ITEM 11
Ashwells Development, Tylers Green
Members are asked to NOTE an initial meeting with James Galitzine from Grafton Partners who are working with Buckinghamshire Council on the above development. The meeting was an initial discussion regarding the future maintenance of the green space once the development is built out. This would include the main grass land is 2.1 Hectares/ 5.3 Acres and the Chalk pit is 0.2 Hectares/ 0.5 Acres as shown on APPENDIX E
AGENDA ITEM 12
Committee Finances
Members are asked to NOTE the committee income and expenditure to Period 9 (December). APPENDIX F
AGENDA ITEM 13
Questions from committee members and the public
A maximum of fifteen minutes will be given to members of the public, who may make representations, ask and answer questions and/or give evidence in respect of any item of business included in the agenda. Members of the public wishing to speak at the beginning of the meeting should inform the Clerk of this request as soon as possible.
AGENDA ITEM 14
Accounts for payment
Accounts for payment will be circulated at the meeting for consideration by councillors
Date and time of next meeting: Thursday 10 March 2022 @ 7.30pm