Click on the button below to view the agenda and summons for this meeting. The document is stored as a PDF document which can be viewed online, or downloaded and saved. Where applicable an appendices document (PDF) has been added which may contain additional supporting documents for this meeting.
If there is an asterisk symbol * on the button, the document(s) for this meeting have not been published yet.
Search Terms
CHEPPING WYCOMBE PARISH COUNCIL
OPEN SPACES COMMITTEE
Members of the council are summoned to attend the meeting to be held on Thursday 12 January 2023 at 7.30pm at the Council Office, Cock Lane, Tylers Green, High Wycombe Bucks HP10 8DS
Committee membership: Cllr L Willis (Chairman) Cllr I Forbes
Cllr L Johncock (Vice-chairman) Cllr C Jordan
Cllr J Gurney Cllr S Digby Cllr L Webb Cllr H Darch Cllr S Herron Cllr D Johncock
Cllr K Wood (ex officio)
AGENDA
- Apologies for absence
Schedule 12 of the Local Government Act 1972 requires members who cannot attend a meeting to tender apologies to the Clerk.
- Declarations of members’ interests in Items on the agenda
To receive any pecuniary or non-pecuniary declarations of interest and confirmation of any relevant dispensations.
- i) Under the Localism Act 2011 (sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer (Clerk) of it.
- ii) Should any Member have a Disclosable Pecuniary Interest in an item on the agenda, the Member may not participate in consideration of that item unless a Dispensation has first been requested (in writing) and granted by the Council.
- Allotments
- Ashley Drive – Scout HQ
- Tylers Green Common
- No Entry Sign – Rays Lane
- Playgrounds
- Ashley Drive Recreation Ground, Tylers Green
5.1.1 Surfacing requirements
- Straight Bit Recreation Ground, Flackwell Heath
- Security
- Green Dragon Lane, Flackwell Heath
5.3.1 Flackwell Heath Minors FC – Car Park
- Flackwell Heath Play Equipment sub-group
- Treeworks
- Hedges
- Derehams Lane Recreation Ground
- Derehams Lane Sub-group
- Committee Finances
- Questions from council members and the public
- Accounts for Payment
AGENDA ITEM 3
Allotments
Members are asked to NOTE that there are no vacancies at either site.
There are currently 2 people on the waiting list for Ashley Drive and 7 on the waiting list for Chapel Road.
3.1 Ashley Drive – Scout HQ
Members are asked to RECEIVE a verbal update on a request received from the Scouts relating to the track/driveway leading to the Scout Hut.
The request advises that the track/driveway has deteriorated and is muddy and slippery – they are asking for a permanent repair to include a soakaway to assist with the surface water.
AGENDA ITEM 4
Tylers Green Common
4.1 No Entry Sign – Rays Lane
Members are asked to NOTE that following the last committee meeting a note was circulated to all residents who would be impacted by the sign. The responses received were as follows;
Against the No Entry sign 15
For the No Entry sign 3
Undecided 1
AGENDA ITEM 5
Playgrounds
5.1 Ashley Drive Recreation Ground, Tylers Green
5.1.1 Surfacing requirements
Members are asked to NOTE that the grounds team will be placing concrete slabs under each gate entrance at the site; as these areas have the heaviest traffic – this has been schedule for week beginning 16 January.
Members are asked to NOTE that a site visit will be taking place with another supplier of surfacing on the 17 January.
5.2 Straight Bit Recreation Ground, Flackwell Heath
5.2.1 Security
Members are asked to NOTE that the works will be completed by the end of January.
5.3 Green Dragon Lane, Flackwell Heath
Members are asked to NOTE that the play equipment has been installed, an independent safety inspection has taken place and we are now just waiting for confirmation that the issues have been rectified by the supplier.
5.3.1 Flackwell Heath Minors FC – Car Park
Members are asked to CONSIDER and, if so minded, APPROVE the Flackwell Heath Minors Football Club undertaking the re-surfacing of the car park area at the site. Grants and funding will require the parish council’s approval being the landowner. The Club has obtained 3 quotations all in excess of £200,000.
5.4 Flackwell Heath Play Equipment sub-group
Members are asked NOTE that the Play Equipment sub-group will be meeting to have initial discussions on the replacement piece following the arson attack at the above site; it is hoped that a proposal and funding stream will be brought back to the next committee meeting in March.
AGENDA ITEM 6
Treeworks
Members are asked to CONSIDER and if so minded, APPROVE the following work;
Railway Land
Removal of 4 conifers/bramble/ring ivy and remove hangers on the back
Quote A £1,200
Quote B £1,050
Magpie Wood
Reduce boundary trees/fell 1 Ash & 1 Beech
Quote A £1,540
Quote B £4,500
Altona Rd Cemetery
Reduce 3 Hornbeams/prune to clear buildings
Quote A £630.00
Quote B £450.00
AGENDA ITEM 7
Hedges
Members are asked to CONSIDER and, if so minded, APPROVE the following works to the hedges at:
Straight Bit Recreation Ground – quotations have been received for this work in excess of £6,000. A note will be sent to the residents of the properties backing onto the recreation ground to find our who requires the height reduction. The grounds team feel confident that they will be able to undertake the work as long as it can be done in stages.
Ashley Drive Recreation ground middle hedge – following a discussion with the grounds team this will be undertaken in-house.
Green Dragon Lane Recreation ground – following the last committee meeting when it was agreed that a quotation be obtained for the replacement of part of the hedge with palisade fencing – the quote has been requested however the contractor has not yet been able to attend site.
AGENDA ITEM 8
Derehams Lane Recreation Ground
8.1 Derehams Lane Sub-group
Members are asked to CONSIDER and, if so minded, APPROVE the proposal that with the assistance of the architect, we concentrate on the buildings on the site. To provide plans for a new pavilion, on the existing footprint, and the addition a new building for changing facilities in order to get estimates.
The replacement pavilion is now becoming a priority and it is hoped that any infrastructure (tracks and entrances) can be decided upon at a later date.
AGENDA ITEM 9
Committee Finances
Members are also asked to NOTE the committee income and expenditure to Period 8 (November) APPENDIX A
AGENDA ITEM 10
Questions from committee members and the public
A maximum of fifteen minutes will be given to members of the public, who may make representations, ask and answer questions and/or give evidence in respect of any item of business included in the agenda. Members of the public wishing to speak at the beginning of the meeting should inform the Clerk of this request as soon as possible.
AGENDA ITEM 11
Accounts for payment
Accounts for payment will be circulated at the meeting for consideration by councillors.
Date and time of next meeting: Tuesday, 7 March 2023 @ 7.30pm