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CHEPPING WYCOMBE PARISH COUNCIL
Report of the Council meeting held on Thursday, 19 December 2024 at 7.30pm at the Council Chamber,
Cock Lane, Tylers Green, Bucks HP10 8DS
The meeting was open to the public and press
Present: Cllr K Wood (Chairman) Cllr L Webb
Cllr K Griffiths Cllr J Gurney
Cllr J Herschel Cllr I Forbes
Cllr R Wilks Cllr C Jordan
Cllr A Barron Cllr S Digby
Cllr H Darch
Also present: Cllr J Waters (Buckinghamshire Council), Cllr M West (Chairman Penn PC), Mr G Christie (Warden CWPC) and Mrs S Thompson (Asst Clerk CWPC)
FC/24/043 Apologies for Absence
Apologies for absence were received and approved from Cllr S Herron (family), Cllr D Johncock and Cllr E Johncock (holiday), Cllr Willis (unwell), Cllr Dodds (family) and Cllr S Barrett (Work)
FC/24/044 Declarations of Interest and Code of Conduct
Cllr Wood declared an interest in agenda item 9 Fees & Charges being in receipt of the
Chairman’s allowance. Cllr R Wilks declared an interest in agenda item 18 Accounts for
Payment being in receipt on an expense’s cheque.
FC/24/045 Council Minutes
Council was asked to consider the minutes of the Council meeting held on Tuesday 15 October 2024.
It was RESOLVED that;
the minutes be an accurate record of the meeting and be approved.
Council was asked to consider the report of the Special Council Meeting held on Thursday 31 October 2024.
It was RESOLVED that;
the report be approved as an accurate record of the meeting.
It was noted that Cllr Herschel abstained from the vote
FC/24/046 Open Spaces Committee
Council was asked to consider the report of the Committee meeting held on Thursday 31 October 2024.
It was RESOLVED that;
the report of the Committee meeting be approved.
FC/24/047 Works & Services Committee
Council was asked to consider the report of the Committee meeting held on Thursday 19 September 2024.
Cllr Wilks highlighted;
WS/24/035 Office, depot and warden’s house – the lean-to extension to the depot had now been completed.
Quotes for a refurbishment of the washroom in the depot were being obtained.
It was RESOLVED that;
the report of the Committee meeting be approved
FC/24/048 Finance &General Purposes
Council was asked to consider the report of the Committee meeting held on Tuesday, 3 December 2024.
Cllr Barron highlighted;
FGP/24/028 1 Update on Peninsula following a point raised by Cllr Herschel relating to the fire exit being locked at the last meeting. There had been an issue with people moving along the boundary fence prior to the meeting and therefore a decision had been taken to secure the building. This was a rare occurrence. However, in the event of a fire the Clerk, being the Fire Warden, would leave the premises first with a key thus unlocking the door to guide members to the Muster Point.
It was RESOLVED that;
the report of the Committee meeting be approved.
It was noted that Cllr Herschel abstained from the vote in relation to FGP/24/035
FC/24/049 Planning Meetings
It was RESOLVED that;
the reports of the Planning Meetings held on 15 October 2024, 29 October 2024, 12 November 2024 and 26 November 2024 be approved.
Council was also asked to note the schedule of applications from October to December showing eventual outcomes of the parish council submitted objections.
FC/24/050 Calendar of Meetings
Council was asked to consider the recommendation from the Finance & General Purposes committee to approve the meeting dates for 2025.
Cllr Forbes asked if the Christmas Council meeting date could be changed not to co-incide with the Carols on the Common
It was RESOLVED that;
the Calendar of Meetings for 2025 be approved subject to a possible revision to the December Council meeting.
FC/24/051 Fees & Charges 2025/26
Council was asked to consider the recommendation from the Finance & General Purposes committee to APPROVE the Fees and Charges for 2025/26). There had been an increase of 2% rounded, excepting allotment and pavilion rentals.
It was RESOLVED that;
the Fees and Charges for 2025/26 be approved.
It was noted that Cllr Wood abstained from the vote following her declaration of interest.
FC/24/052 Grant Applications
Council was asked to note that there was currently £1,691.82 uncommitted budget.
1 Flackwell Heath Minors FC – Toilet Refurbishment
Council was asked to consider an application from the Flackwell Heath Minors FC for grant of £5,000 as a contribution to the refurbishment of the toilets in the pavilion at Green Dragon Lane, Flackwell Heath. The total cost of the project has been estimated at £13,060 with funds of £8,150 being already available.
It was RESOLVED that;
a grant of £5,000 be awarded to the football club as a contribution towards the project being paid at point of invoice once the work had been completed.
FC/24/053 Biodiversity Project
Council was asked to receive an update on the project from Cllr Luca Webb. A report will be taken for consideration to the next Working Party meeting prior to the Open Spaces committee meeting at the end of January for further consideration and approval.
FC/24/054 Investing – CCLA
Council was asked to note that our application for an account had been successful.
FC/24/055 Five Year Plan
Council was asked to consider the recommendation from the Finance & General Purposes committee to adopt the new rolling 5-year Plan. Cllr Barron gave a report which is attached to this report.
It was RESOLVED that;
the rolling Five Year Plan be approved.
It was noted that Cllr Herschel abstained from the vote as needed to read the attached report.
FC/24/056 Council Budget 2025/26
Council was asked to consider the recommendation from the Finance & General Purposes committee to APPROVE the budget for 2025/26. Individual committee budgets had been agreed at committee level prior to being taken to the Finance & General Purposes committee.
A recorded vote was requested:
|
For the motion |
Against/abstained |
|
Cllr Webb |
Cllr Herschel |
|
Cllr Digby |
Cllr Darch |
|
Cllr Wilks |
|
|
Cllr Barron |
|
|
Cllr Forbes |
|
|
Cllr Griffiths |
|
|
Cllr Jordan |
|
|
Cllr Gurney |
|
|
Cllr Wood |
|
It was RESOLVED that;
the Council Budget for 2025/26 be approved.
FC/24/057 Precept 2025/26
Council was asked to consider the recommendation from the Finance & General Purposes committee to approve the Precept being increased from £62.73 for a Band D property to £68.97 per year. This would be an increase of £6.24 for a Band D property over the year. Table of impacts attached.
A recorded vote was requested:
|
For the motion |
Against/abstained |
|
Cllr Webb |
Cllr Herschel |
|
Cllr Digby |
Cllr Forbes |
|
Cllr Wilks |
Cllr Darch |
|
Cllr Barron |
Cllr Jordan |
|
Cllr Griffiths |
|
|
Cllr Gurney |
|
|
Cllr Wood |
|
It was RESOLVED that;
the Precept for 2025/26 be approved.
FC/24/058 Questions by Members of the Council
There were no questions.
FC/24/059 Public Participation
There were not questions
FC/24/060 Accounts for Payment
Accounts for payment were circulated at the meeting for consideration by councillors.
I It was RESOLVED that;
the accounts for payment be approved and cheque number 11409 be signed and that a BACS payment to Barclays Payflow and direct debits to Barclays, Castle Water, Clear Business (Unicom), Grenke Leasing Ltd, HMRC, NEST, Redsquid Communications Ltd (Triumph Technologies), Shell (Fuel Card Services), Shorts Group Ltd and Trade UK along with a transfers to Active Enviropest, Brocklehurst Architects Ltd, Chiltern Rangers CIC, Country Supplies, Gough Contractors Ltd, Seton, Tilhil Forestry Ltd and Flackwell Heath Residents Association be approved for payment.
Cllr Herschel thanked Cllr Waters and Cllr West for their attendance.
The Chairman of Council thanked members for their attendance and closed the meeting at 8.16pm
Date & Time of Next Meeting: Thursday 13 March 2024 @ 7.30pm