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CHEPPING WYCOMBE PARISH COUNCIL
Finance and General Purposes Committee
Report of the meeting held on Tuesday 3 March 2026 at 7.30pm at the Council Office, Cock Lane, Tylers Green, High Wycombe Bucks HP10 8DS
The meeting was open to members of the public and press
Present: Cllr A Barron – Chairman Cllr C O’Leary
Cllr I Forbes – Vice-chairman Cllr R Wilks
Cllr C Dodds Cllr H Darch Cllr N Thomas Cllr K Griffiths Cllr L Webb Cllr D Johncock (ex-officio) Cllr K Wood (ex-officio)
Also present: Cllr L Johncock
FGP/25/030 Apologies for absence
Apologies for absence were received and approved from Cllr Willis (medical).
FGP/25/031 Declarations of members’ interests in agenda items
Cllr Dodds declare an interest in agenda item 6.1 St Peter’s Church Grant being a member of the congregation.
FGP/25/032 Staff Matters -Absence Report
Members were asked to receive a verbal report from the clerk on the sickness absence of staff since the last committee meeting in December. The clerk advised that there had only been one member of the grounds team absence through sickness and that was for a signed off period of 8 days.
FGP/25/033 Health & Safety Report of any incidents
Members were asked to note that there had been no incidents since the last committee meeting in December. The last notified incident had been on 25 March 2025, therefore being incident free for 232 working days as at the date of the agenda.
FGP/25/034 Policies and Procedures
1 Expenses Policy Review
Members were asked to note that initial discussions had taken place, and a meeting would be arranged. The policy will be brought back to the next meeting for consideration and recommendation to full Council.
2 Committee Terms of Reference
Members were asked to consider the Committee Terms of Reference with a view recommending re-adoption to full Council or amendment via each committee.
5.2.1 Finance & General Purposes Committee
5.2.2 Open Spaces Committee
5.2.3 Works & Services Committee
5.2.4 Planning Meeting
5.2.5 Staff Committee
It was RESOLVED that;
all Terms of Reference to be reviewed and brought back to the next Finance & General Purposes committee meeting for further consideration.
It was noted that Cllr D Johncock had already looked at the Planning Meeting Terms and would share them with the members of the meeting for comment.
FP/25/035 Grants
Members were asked to note that there was currently £9,634.19 remaining in the budget.
1 St Peter’s Church, Loudwater
Members were asked to consider for recommendation to full Council a request from St Peter’s Church, Loudwater for a sum £8,000 to support ongoing outreach projects.
It was RESOLVED that;
the request for £8,000 be recommended to full council for approval with the caveat that the parish council support be recognised by the church on their publicity and the parish council to receive a 6 monthly feedback report on the use of the funds. This is not to be a recurring grant.
It was noted that Cllr Forbes abstained from the vote.
It was noted that the Publicity Policy would have to be reviewed considering this grant award.
2 Flagpole, Flackwell Heath
Members were asked to consider a proposal from Cllr Griffiths to purchase a flagpole for Flackwell Heath.
It was RESOLVED that;
that this item be deferred to the next meeting with information on location and cost of the flagpole with a supporting 50% match funded request from the Flackwell Heath Residents’ Association.
FGP/25/037 Community Board
Members were asked to note that the next Community Board meeting will be held on 26 March 2026. Cllr D Johncock will be the representative from the Parish Council. Members were asked to note that a meeting was held with our Community Board Manager, Sofia Comer, Cllr D Johncock, Cllr M West and Cllr J Waters to talk about local initiatives – specifically the re-establishment of a residents’ society for Loudwater.
It was noted that Cllr D Johncock had managed to get funds ring-fenced for a website for the Loudwater Centre.
FGP/25/038 Neighbourhood Action Group (NAG)
Members were asked to note that the most recent meeting had been held on Thursday, 19 February at 7pm in the Tylers Green Village Hall.
FGP/25/039 Publicity
Members were asked to consider the proposals from the Publicity working group, with a view to recommending the changes to full Council.
It was RESOLVED that;
The proposals from the Publicity working group be recommended to full council for approval.
FGP/25/040 Investing – CCLA
Members were asked to note that the current balance held with the CCLA – £509,194.77 as of 5 February 2026 following the approval and transfer of the extra £250k investment, and that we were receiving around 3.80% investment return.
FGP/25/041 Derehams Recreation Ground – Ecology Surveys for Planning
Members were asked to consider the quotation for the ecology survey as requested to support the planning application for the site.
It was RESOLVED that;
The quotation be approved.
FGP/25/042 Appointment of Internal Auditor
Members were asked to consider, for recommendation to full council, the re-appointment of Mr E Newhouse as Internal Auditor for the financial year 2025/26.
It was RESOLVED that;
Mr Newhouse be recommended to full council for re-appointment as Internal Auditor for the current financial year.
FGP/25/043 Budget
1 Committee Finances (Period 10) January
Members were asked to note the summary of income and expenditure by committee.
2 Council Finances (Period 10) January
Members were asked to note the summary of the Council’s financial position.
3 Community Infrastructure Levy (CIL)
Members were asked to note the budget line for CIL at £61,923.82. These funds can be used for;
- The provision, improvement, replacement, operation or maintenance of infrastructure; or
- anything else that is concerned with addressing the demands that development places on an area
The amounts need to be spent within a timeframe as below:
£9,112.44 2025/26
£31,767.33 2026/27
£7,975.22 2027/28
£13,049.03 2028/29
19.80 2029/30
It was noted that Cllr Wood mentioned the need for new flooring at the Loudwater Centre which would fall within the
above criteria. The sum required was £9,239.00. Cllr Wood was asked to provide a grant application to full council
for consideration.
FGP/25/044 Questions from council members and the public
There were no questions.
FGP/25/045 Accounts for Payment
Accounts for payment were circulated at the meeting for consideration by councillors.
It was RESOLVED that;
the accounts for payment be approved as follows; Bank Transfers to Barclays (payroll),Briants of Risborough, Bucks & MK Association of Local Councils, CG Tree & Garden Services Ltd, Chiltern Society, Clarity Copiers (HW) Ltd, Cleaning with Sammi, Instant Landscapes Ltd, K&S Walker Ltd, Newco Electrical, SparkX Ltd, Speedy Fuels Ltd and SSE along with direct debits to Barclays, Castle Water, EE, HMRC, Nest, Peninsula Business Solutions, Redsquid Communications, Shorts Group, SSE, and Trade UK.
The chairman of the committee thanks members for their attendance and closed the meeting at 8.46pm
Date and time of next meeting: Thursday 16 April 2026 @ 7.30pm
Signed: Dated: 19/03/2026