27-06-19 Council Meeting Minutes

This area contains text from the agenda of the meeting and other information to facilitate searches on this website. Please refer to the Agenda or Minutes/ Report buttons above if you are looking for something.

CHEPPING WYCOMBE PARISH COUNCIL
Report of the Council meeting held on Thursday, 27 June 2019 at 7.30 pm at the Council Chamber, Cock
Lane, Tylers Green, High Wycombe, Bucks HP10 8DS
The meeting is open to the public and press.

Present:

Cllr L Willis – Vice-chairman
Cllr J Gurney Cllr J White Cllr I Forbes Cllr H Darch Cllr R Wilks Cllr S Digby

Cllr Herschel Cllr C Jordan Cllr M Wilkes Cllr P Miller Cllr B Kin
Cllr A Barron

Also present: 2 Members of the NAG and Mr G Christie (CWPC warden)

FC/19/001 Apologies for Absence
Apologies for absence were received and approved from Cllr K Wood (business), Cllr L
Johncock (holiday) and Cllr C Dodds (medical)
FC/19/002 Declarations of Interest and Code of Conduct
There were none.
With the agreement of Council members present, Cllr Willis suspended Standing Orders and re-ordered the meeting as
follows;
FC/19/003 Sentinel speed camera
Council was asked to receive a presentation on the Sentinel Mkll speed camera from
members of the NAG, advising the following;
• Current situation with the Community Speed Watch equipment (TVP radar) being
shared and therefore access to it was about once a month.
• Camera reliability the TVP radar is affected by weather conditions and also the
ability of taking down car information – Sentinel camera is a solid state device and
takes a picture of the speeding vehicle
• Less volunteers required
• Enhancement to the current MVAS programme
• Insurance cover – while out on site, volunteers and camera would be covered by
TVP
• How the systems would work – data sent through to TVP who would send out
letters; third letter delivered by hand by police.
It was noted that Cllr Forbes clarified the cost of the device – originally he believed it would be £4,300 but
the actual cost will be £ 3,200.
Council was asked to consider the proposal from Cllr Forbes, seconded by Cllr Johncock and Cllr Kin to purchase the Sentinel Mkll at an estimated cost of £3,200 for use by the Community Speed Watch volunteers within the Chepping Wycombe Parish boundary.
It was noted that the area would only be extended to include the Hazlemere Parish area if/once a
contribution had been received.
The vote was as follows: 9 for and 4 abstentions (on information provided at the meeting)

It was RESOLVED that;
The purchase of a Sentinel Mkll camera be approved at a cost of £3,200.
The NAG members thanked members and left the meeting at 8.05pm

FC/19/004 Council Minutes
It was RESOLVED that;
the minutes of the Council meeting held on Thursday 2 May 2019 and of the Annual
Meeting held on Tuesday 14 May be true and accurate records.

FC/19/005 Open Spaces Committee
Cllr Willis had nothing more to add to the report.
It was RESOLVED that;
the report of the Committee meeting held on Thursday 30 May 2019 be approved.
FC/19/006 Works & Services Committee
In the absence of Cllr Dodds, Cllr Willis advised that the bus shelter works in Loudwater
were underway. The Clerk also advised that the new ceiling and lighting works for the
chamber would be starting on 1July.
It was RESOLVED that;
the report of the Committee meeting held on Thursday 13 June 2019 be approved.
FC/19/007 Planning Meetings
It was RESOLVED that;
the reports of the Planning Meetings held on Thursday 2 May 2019, Tuesday 14 May 2019,
Thursday 30 May 2019 and Thursday 13 June 2019 be approved.
FC/19/008 Open Spaces Terms of Reference
Council was asked to consider the recommendation from the Open Spaces committee to
adopt the Terms of Reference.
Clarification from Cllr Herschel and the Clerk was given that Open Spaces looked after
council owned land whereas Works & Services could look after land within the parish
boundary not owned by the council.
It was RESOLVED that;
the Open Spaces committee Terms of Reference by approved and adopted.
FC/19/009 Office Re-configuration
Council was asked to approve the recommendation from the Works & Services committee to appoint a structural engineer to produce a specification and drawings to satisfy building control.
It was RESOLVED that;
the appointment of a structural engineer be approved.
FC/19/010 Purchase of Etesia Attila AK88 Ride on Mower
Council was asked to approve the recommendation from the Works & Services committee to purchase the above ride on mower for the sum of £7,095.00 with the first 50 hour service as part of the package. The funds would be taken from the Earmarked Reserve which stands at £8,752.00 and the mower being replaced (Stiga) was expected to be sold for about
£1,200.00.

It was RESOLVED that;
the purchase of the Etesia Attila AK88 Ride on mower be approved.
FC/19/011 Council Insurance Cover
Council was asked to consider the quotes for the renewal of insurance cover.

Council was also asked to consider entering into a three year binding agreement with the
chosen company to receive a further 5% discount.
It was RESOLVED that;
Quote B be accepted and approval was given to enter into a three year agreement.
It was noted that an increase in Key Person cover to match £400.00 for 26 weeks was to be requested. The premium approval to be delegated to the Vice chairman of council and Chairman and Vice chairman of Finance & General Purposes.
FC/19/012 Full-time Civil Enforcement Officer – LAF
Following the last full council meeting on 2 May the Clerk was asked to obtain sample data
showing where the officer had been within our parish, how many tickets had been given and what powers did NSL civil enforcement officers have within the agreement with Bucks. For agenda purposes the information had not been received.

It was noted that the sample data was tabled at the meeting and Council was advised that only parking
infringement was part of the Bucks agreement.
Council was asked to consider whether to participate or not in this LAF project using funds
from the ‘third-party working’ budget.

It was RESOLVED that;
the parish council would not be participating in the project and this would be the response
that would be taken to the next LAF meeting on 10 July 2019.
FC/19/013 Potential devolution of Green Spaces Management (WDC)
Council was asked to consider an approach from Wycombe District Council in relation to
their grounds maintenance contract which is due to end on 31 December 2019. Wycombe District Council are currently going out to tender for a new 4 year grounds maintenance contract and are asking if the parish council wish to accept devolution under a contract
agreement, take ownership of the sites via freehold transfer or leave the areas under
Wycombe’s care. The sites involved are only in Flackwell Heath and Tyles Green;
Council was asked to note that there was currently no budget as this would be in line with
the new contract which is out for tender.
It was RESOLVED that;
at present; the parish council were content to leave the maintenance of the above
mentioned sites to Wycombe District Council.
FC/19/014 Informal meeting of council members
Council was asked to note that the informal meeting was scheduled to take place on
Thursday 3 October 2019. The public and press are excluded from the meeting.

Members were asked to suggest items for consideration at the meeting or to subsequently
notify the Clerk or Chairman of Council.
Items put forward for inclusion on the agenda;
• Community Boards – Localism from two differing views
• WDALC – needs more support
• Air Quality – idling cars outside schools.
FC/19/015 Questions by Members of the Council
• Cllr Wilkes advised that he had received complaints from residents about the Bucks
County Council verge cutting (only cutting vision splays)

Cllr Jordan highlighted that there was a bench in a poor state of repair on the Derehams Lane Recreation Ground site located between the golf course and the senior football pitch.
Grounds team to remove and/or repair.
Cllr Jordan also mentioned that the graffiti had returned on the railway bridge at
Rayners Avenue.
Cllr White asked who to contact about loud music.
The Clerk advised that it was covered by Wycombe District Council Environment
Services team under noise pollution – contact to be sent to Cllr White.
Cllr White also mentioned to dead willow trees near the foot bridge over Back
Stream.
Cllr Herschel recommended that if no action was being taken to start a petition.
Cllr Gurney advised that the lamp column near to bottom of Derehams Lane had
been straightened.

FC/19/016 Public Participation
Mr Christie thanked Council for the approved purchase of the new ride on mower

FC/19/017 Accounts for Payment
Accounts for payment were circulated at the meeting for the approval of members.
It was RESOLVED that;
the accountsfor payment be approved and cheques numbered 9880 to 9891 be signed and BACS payment to Barclays Payflow and direct debits to BT, EE, Grenke and Unicom be approved for payment.

The chairman thanked members for their attendance and closed the meeting at 8.56pm

Date and time of next meeting: Tuesday, 15 October 2019 @ 7.30pm

Signed: Dated: 15 October 2019

Chepping Wycombe Parish Council

Pending expenditure transactions 27-Jun-19
PO Chq Invoice No Supplier Detail Net VAT Amount
9880 AE251/2019 Active Enviropest Routine Rodent Inspection – June 40.00 40.00
9881 VOID
x 9882 1271 Collison Tree Care Ltd Tree Works-Totteridge Common & Boundary of Kings Wood 1,300.00 260.00
x 9882 1272 Collison Tree Care Ltd Removal of dead and dangerous tree – Kings Wood 380.00 76.00 2,016.00
9883 Friends of Loudwater School Donation for stall at Summer Fete 50.00 50.00
9884 HMRC Tax & Nl June 4,383.21 4 383.21
9885 29733528 Newsquest Deputy Clerk Advert – BFP 524.00 104.80 628.80
x 9886 128820 RT Machinery Hire of tractor and sidearm – 2 weeks 1,860.00 372.00 2,232.00
x 9887 RSIN0304261 Rigby Taylor Ltd Grass seed – rejuvenation – Derehams 806.42 161.28 967.70
x 9888 976927004 Trade UK Wildflower grass seed – picnic area 21.63 4.33 25.96
x 9889 891002 Viking Stationery 58.15 5.83 63.98
9890 88 Open Up To Autism Deputy Clerk – June 490.86 490.86
9891 152947 TBS Hygiene Ltd Dog waste collection – June 470.40 94.08 564.48
BACS Barclays Payflow Salaries – June 10,942.67
Pensions – June 1,861.12 12,803.79
DD Q046VO BT Broadband – Quarter 148.90 29.78 178.68
DD 1641837088 EE Warden’ s mobile – June 17.07 3.41 20.48
DD 251241/2019 Grenke Quarterly rental – photocopier 99.00 19.80 118.80
DD 11647491 Unicom Landline charges – June 90.13 18.03 108.16

23,543.56
1,149.34
24,692.90

Income received since last committee meeting over £500.00

CR Litle Buddies

675.00 675.00

CR HMRC

VAT reclaim May 2019

836.31

836.11

1,511.31 0.00 1,511.11

Signed:

Signed:

Date:

Date:

The RFO confirms that all goods and services have been received and that the invoices are accurate.
We have compared the invoice against the direct debit and payflow payments as above, along with the relevant purchase order details against the cheques