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CHEPPING WYCOMBE PARISH COUNCIL
OPEN SPACES COMMITTEE
Meeting to be held on Thursday 29 August 2019 commencing at 7.30pm
in the Council Chamber, Cock Lane, Tylers Green, High Wycombe, Bucks HP10 8DS
The meeting is open to members of the public and press
Committee Membership:
Cllr L Willis (Chairman)
Cllr L Johncock ( Vice-chairman)
Cllr J Gurney Cllr M Wilkes Cllr H Darch
Cllr I Forbes Cllr C Jordan Cllr S Digby Cllr K Wood Cllr B Kin
Members of the committee are summoned to consider the following business:
AGENDA
1. Apologies for absence
2. Declarations of members’ interests in Items on the agenda
3. Delegated Actions
4. Allotments
4.1 Ashley Drive Allotments
4.1.1 Taps
4.1.2 Annual Picnic
4.2 Chapel Road Allotments
4.2.1 Annual BBQ
5. Magpie Wood
6. Flackwell Heath Bowls Club
6.1 Signage
6.2 Car parking
7. Tylers Green Common
7.1 Car Parking
7.2 Management Plan
8. Derehams Recreation Ground
8.1 Working Party
9. Playground Updates
9.1 Ashley Drive Recreation Ground
10. Totteridge Common
10.1 Fencing
11. Orchard Green Hedge
12. Railway Land
13. Hedley Green, Loudwater
14. Committee Finances
15. Questions from council members and the public
16. Accounts for payment
Wendy Thompson
Clerk of the Council
21 August 2019
AGENDA ITEM 3
Delegated Actions
Members are asked to NOTE that since the last committee meeting in May the following delegated action has been taken by the chairman of the committee and clerk;
Purchase of a replacement bench – Tylers Green Common
King’s Wood tree works – emergency removal from gas pumping station King’s Wood tree works – emergency removal Beech near gas pumping station King’s Wood tree works – Forest Way overhanging unbalanced tree removal Boundary Road Recreation Ground – reduce tree from property
£450.00
£ 650.00
£ 620.00
£980.00
£780.00
AGENDA ITEM 4
Allotments
Members are asked to NOTE that at the time of agenda writing the following vacancies exist at the allotment
sites:
Chapel Road – 5 full plots
Ashley Drive – 3 full plots
There are currently four people on the waiting list, three looking for half plots.
Members are asked to NOTE the winners of the Allotment Competition attached at APPENDIX A
4.1 Ashley Drive Allotments
4.1.1 Taps
Members are asked to NOTE that the works have been completed to the extra stand pipe taps at the above
allotment site.
4.1.2 Annual Picnic
Members are asked to NOTE that the picnic date had to be re-arranged and was held on Saturday 17 August 2019, due to the change in date it was not as well attended but all present had a good time.
4.2 Chapel Road Allotments
4.2.1 Annual BBQ
Members are asked to NOTE that the annual Flackwell Heath Allotment BBQ held on Saturday, 20 July 2019 was
a great success.
AGENDA ITEM 5
Magpie Wood
Members are asked to NOTE that the replacement of post and wire fencing to Robinson Road/Rayners Avenue/bridleway boundary and the palisade fencing behind the properties approved at the last committee meeting has been ordered and will be undertaken on 30 September 2019.
AGENDA ITEM 6
Flackwell Heath Bowls Club
While on the site visit the access to the Bowls Club was reviewed and found to be adequate at the current
time.
6.1 Signage
Following the committee site visit in July when the request for a large sign for the Bowls Club in the car parking area was reviewed, members are now asked to CONSIDER and APPROVE the opinion that the current sign on the fencing is sufficient and can be seen from the road. However a suggestion was made that a
backing to the sign would be beneficial to eliminate light interference from the rear of the sign.
6.2 Car parking
Members are asked to NOTE that the request for increased car parking for the site as attached at APPENDIX B
was not favoured at the site visit as it would greatly reduce the remaining green open space.
AGENDA ITEM 7
Tylers Green Common
7.1 Car Parking
Members are asked to NOTE that a revised permit request form is being worked on at present in an attempt to
mitigate any further event issues with parking on the Common.
7.2 Management Plan
Members are asked to NOTE the works undertaken in the Management Plan to date. APPENDIX C
AGENDA ITEM 8
Derehams Recreation Ground
8.1 Working Party
Members are asked to NOTE that the Working Party is in need to a refresh and members are asked to
volunteer to look at the re-development of the site.
AGENDA ITEM 9
Playground Updates
Members are asked to receive updates from the working parties.
9.1 Ashley Drive Recreation Ground
Members are asked to NOTE that following the site visit remedial repairs have been completed at the site.
Members are asked to CONSIDER the quotes received APPENDIX D to complete the play pad at the above
site.
Quote A £ 24,247.00
Quote B £10,076.00
Or £12,231.00
Estimated total cost of fencing the area £9,080.62
• 109 linear metres of bow top fencing, lm high, 12mm infill bars, galvanised and powder coated £7400
• 3 no premier safe sprung self closing gates, lm high, 1.2m wide, galvanised and powder coated £1610
• 2 no corner/end posts £70.62
AGENDA ITEM 10
Totteridge Common
10.1 Fencing
Members are asked to NOTE that the approved fencing has been order and work is due to commence in mid-
September.
AGENDA ITEM 11
Orchard Green Hedge
Members are asked to CONSIDER the estimated costings for the continuation of the hedge work at the above site. The proposed works are to be undertaken to the next 43 linear metres of hedge line.
Estimated excavation/removal works
Hedging 20 metres/Holly £4,000.00
£ 3,100.00 (13 metres of hedging held in the depot)
Excavator £200.00
Top soil/bark mulch £350.00
AGENDA ITEM 12
Railway Land
Members are asked to CONSIDER the quotes received for the tree works to the rear of properties in Bay Tree Close, Loudwater. Quotes are for felling – 3 Ash trees, 1Cherry tree and 1Holly tree and coppicing 2 Hazels and pruning a Field Maple.
Quote A £1,680.00
Quote B £1,220.00
AGENDA ITEM 13
Hedley Green
Members are asked to NOTE that the approved works to the steps at the site have been completed.
AGENDA ITEM 14
Committee Finances
Members are asked to NOTE the committee income and expenditure to Period 4 (July). APPENDIX E
AGENDA ITEM 15
Questions from committee members and the public
A maximum of fifteen minutes will be given to members of the public, who may make representations, ask and answer questions and/or give evidence in respect of any item of business included in the agenda. If the chairman of the meeting agrees, representations and questions may be taken at the beginning of the meeting. Members of the public wishing to speak at the beginning of the meeting should inform the Clerk of this request as soon as possible.
AGENDA ITEM 16
Accounts for payment
Accounts for payment are to be circulated at the meeting for consideration by councillors.
Date and time of next meeting: Thursday 31 October 2019 @ 7.30pm