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CHEPPING WYCOMBE PARISH COUNCIL
OPEN SPACES COMMITTEE
Meeting to be held on Thursday 17 May 2018 commencing at 7.30pm
in the Council Chamber, Cock Lane, Tylers Green, High Wycombe, Bucks HP10 8DS
The meeting is open to members of the public and press
Committee Membership: Cllr L Willis Cllr I Forbes Cllr J Johnson
Cllr K Wood Cllr C Jordan Cllr L Johncock
Cllr J Gurney Cllr S Digby Cllr J Herschel Cllr M Wilkes
Members of the committee are summoned to consider the following business:
AGENDA
1. Apologies for absence
2. Declarations of members’ interests in Items on the agenda
3. Election of Chairman of Committee
4. Election of Vice Chairman of Committee
5. Straight Bit Recreation Ground
5.1 Hedge on northern boundary
6. Orchard Green
7. Jubilee Gardens Planter
8. Allotments
8.1 Ashley Drive Allotments
8.2 Chapel Road Allotments
8.2.1 Fencing
9 Magpie Wood
10 King’s Wood
10.1 Ride widening on northern boundary
10.2 Ashwells Development
11 Playgrounds
11.1 Updates
11.2 Green Dragon Lane
11.3 Boundary Road Recreation Ground
12 Tree Maintenance Policy
13 Tylers Green Common
13.1 Tracks
13.2 Tracks Maintenance Policy
13.3 Tylers Green Management Plan
13.4 Request for Crosses – 1st & 2nd WW Fallen
14 Railway Land
15 Committee Projects from Informal Meeting
16 Questions from council members and the public
17 Accounts for payment
Wendy Thompson
Clerk of the Council
10 May 2018
AGENDA ITEM 3
Election of Chairman of Committee
Members are asked to ELECT a Committee Chairman to serve until the new council year.
Members are asked to CONSIDER the following suggestions put forward for the position of Chairman:
Cllr Les Willis
Cllr Ian Forbes
The procedure for electing the chairman and vice chairman of the committee will be by secret ballot by elimination, suspending Standing Orders, as resolved at the last full council meeting held on 13 March 2018
AGENDA ITEM 4
Election of Vice Chairman of Committee
Members are asked to ELECT a Committee Vice Chairman to serve until the new council year.
Members are asked to CONSIDER the following suggestions put forward for the position of Vice Chairman
Cllr Clive Jordan
Cllr Liz Johncock
Cllr Mike Wilkes
Cllr Ian Forbes
AGENDA ITEM 5
Straight Bit Recreation Ground
5.1 Hedge on northern boundary (Rear boundary)
Members are asked to NOTE that the works to the hedge on the northern boundary have been completed.
AGENDA ITEM 6
Orchard Green
Members are asked to RECEIVE the following proposition from Cllr Herschel;
A management plan is required for this small parcel of land adopted by the council. It is planted up with a number of cherry trees and local residents have over the years planted bulbs and bushes to improve its attractiveness, there has however not been a coherent plan for its maintenance and elements of the site have steadily deteriorated. One current issue is the condition of the hedge that separates Orchard Green from the highway. It is not now considered ‘fit for purpose’.
Members are asked to CONSIDER and, if so minded, APPROVE that;
1. The council develops a management plan for the future maintenance of Orchard Green, similar to those prepared for other council sites.
2. The council should invite suggestions for consideration in the preparation of the management plan from those residents in Cherry Close who front the site.
3. The clerk obtains quotes for the cost of making good or replacing the hedge along Green Dragon Lane.
AGENDA ITEM 7
Jubliee Gardens Planter
Members are asked to NOTE that the planter has been purchased with funds from Cllr D Johncock, Cllr J Savage and Cllr D Watson and is in position. Drainage and soil has also been purchased; a planting scheme is currently being agreed.
AGENDA ITEM 8
Allotments
Members are asked to NOTE that at the time of agenda writing the following vacancies exist at the allotment sites:
Chapel Road – 2 half plots and 6 full plots
Ashley Drive – 2 full plots
There is currently one person on the waiting list.
8.1 Ashley Drive Allotments
Members are asked to NOTE that following approval at the last Leisure Facilities committee meeting in January the disposal of the rubbish from the cleared plots has been completed.
Members are asked to NOTE that quotes will be obtained for a replacement shed at the site and will be brought to the next committee meeting for approval.
8.2 Chapel Road Allotments
Members are asked to NOTE that the new shed has been installed at the site.
Members are also asked to NOTE that clearance has been undertaken on the empty plots at the site.
8.2.1 Fencing
Members are asked to NOTE that the continuation of the stock and rabbit fencing to the bottom of the site had been ordered, however it has been necessary to place the order with another contractor.
AGENDA ITEM 9
Magpie Wood
Members are asked to NOTE the Progress Report provided by Cllr Jordan at APPENDIX A
APPENDIX 10
King’s Wood
10.1 Ride widening on northern boundary
Members are asked to NOTE that signs will be placed along the ride advising of the works. A start date for the works is currently awaited.
10.2 Ashwells Development
Members are asked to NOTE that there has been no progress on the WDC ideas for the redevelopment of the car park opposite the Middle School nor on the cycleway through the wood. Both ideas have had serious concerns raised by this council.
AGENDA ITEM 11
Playground Updates
11.1 Updates
Members are asked to RECEIVE updates from the Playground Working Parties.
Tylers Green: Members are asked to CONSIDER and, if so minded, APPROVE the quotation for refurbishment of the Wicksteed play equipment at Ashley Drive at APPENDIX B
Flackwell Heath: Members are asked to NOTE that a similar refurbishment quotation has been requested from Wicksteed for the climbing frame with new safety surfacing.
11.2 Green Dragon Lane
Members are asked to NOTE that quotes are currently being obtained for the post and rail fencing along the boundary with Chapman Lane.
Members are also asked to NOTE that a meeting will be set up with the Chairman of the football club to discuss the possible position for a small play area on the site.
11.3 Boundary Road Recreation Ground
Members are asked to CONSIDER the possible siting of a plaque rescued from the Ford’s Mill chimney originally sited on Boundary Road; a local resident would like to donate the item.
Members are asked to NOTE that the plaque is a very large heavy curved brick and a possible location would be along the river bank at the recreation ground.
AGENDA ITEM 12
Tree Maintenance Policy
Members are asked to CONSIDER and, if so minded, APPROVE the amendment to the policy highlighted in yellow at APPENDIX C.
AGENDA ITEM 13
Tylers Green Common
13.1 Tracks
Members are asked to NOTE the report from the recent tracks working party at APPENDIX D
13.1 Tracks Maintenance Policy
Members are asked to CONSIDER the attached policy at APPENDIX E with a view to recommendation for approval at the next full council meeting in June 2018.
13.2 Tylers Green Management Plan
Member are asked to NOTE that the Management Plan will be updated and brought forward for review in due course. Members are asked to CONSIDER volunteering to assist in its revision.
Members are asked to NOTE that ivy clad trees have been identified on the Common. Members are asked to CONSIDER the use of the Community Payback teams to undertake the girdling of the ivy. Members are asked to NOTE that the Warden has advised that the work would take several months.
13.4 Request for Crosses – 1st & 2nd WW Fallen
Members are asked to CONSIDER a request received from a resident to erect 64 wooden crosses, to commemorate the villagers who lost their lives in the 1st and 2nd WWs, on the front common.
Members are asked to NOTE that the crosses would need an area of 24ft x 24ft, the preferred area on the common is where the Christmas tree is sited.
AGENDA ITEM 14
Railway Land
Members are asked to CONSIDER and APPROVE the process of selected tree removal and thinning along the boundary with properties in Bay Tree Close and Woodside Close, Loudwater. Members are asked to also CONSIDER further consultation with the residents concerned following marking up of the selected trees.
AENDA ITEM 15
Committee Projects from Informal Meeting
Members are asked to CONSIDER the projects attached at APPENDIX F with a view to prioritisation.
AGENDA ITEM 16
Questions from committee members and the public
A maximum of fifteen minutes will be given to members of the public, who may make representations, ask and answer questions and/or give evidence in respect of any item of business included in the agenda. If the chairman of the meeting agrees, representations and questions may be taken at the beginning of the meeting. Members of the public wishing to speak at the beginning of the meeting should inform the Clerk of this request as soon as possible.
AGENDA ITEM 17
Accounts for payment
Accounts for payment are to be circulated at the meeting for consideration by councillors.
Date and time of next meeting: Tuesday, 10 July 2018 @ 7.30pm