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CHEPPING WYCOMBE PARISH COUNCIL
COUNCIL AGENDA
Members of the council are summoned to attend the Council meeting to be held on Tuesday,
25 June 2024 at 7.30pm at the Council Chamber, Cock Lane, Tylers Green, Bucks HP10 8DS
The meeting is open to the public and press
Members of the public are permitted to make representations, ask and answer questions, in respect of any item of business included in the agenda. A fifteen-minute period is permitted in total.
- Apologies for Absence
Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Clerk.
- Declarations of Interest and Code of Conduct
To receive any pecuniary or non-pecuniary declarations of interest and confirmation of any relevant dispensations.
- i) Under the Localism Act 2011 (sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer (Clerk) of it.
- ii) Should any Member have a Disclosable Pecuniary Interest in an item on the agenda, the Member may not participate in consideration of that item unless a Dispensation has first been requested (in writing) and granted by the Council.
- Council Minutes
To CONSIDER the attached minutes of the Council meeting held on Tuesday 30 April 2024 (Pages 4-7) and the Annual Council Meeting held on Thursday 9 May 2024 (Pages 8-11)
- Open Spaces Committee
To CONSIDER the attached report of the Committee meeting held on Tuesday 2 May 2024 (Pages 12-15)
- Works & Services Committee
To CONSIDER the attached report of the Committee meeting held on Thursday 6 June 2024.
(Pages 16-18)
- Planning Meetings
To CONSIDER the attached reports of the Planning Meetings held on 30 April 2024 (Pages 19-20), 14 May 2024 (Pages 21-22), 28 May 2024 (Pages 23-24) and 11 June 2024 (Pages 25-26).
Council is also asked to NOTE the schedule of applications from February to April APPENDIX A (Page 27), showing eventual outcomes of the parish council submitted objections.
- Grant Applications
Council is asked to NOTE that two applications for funding have been received since the last Finance & General Purposes committee meeting in April.
Council is now asked to CONSIDER and, if so minded, APPROVE the following requests;
7.1 St Peters Church, Flackwell Heath
The grant request, in the sum of £4,000, will help run the Love Loudwater project for a further year. The funds being requested will go to help us supply school vouchers to families on our community that are in need and help purchase additional Baby Bank items. (APPENDIX B Pages 28-30)
7.2 Flackwell Heath Residents Association
The grant request, in the sum of £7,772.71 being the total estimated cost inclusive of VAT, would pay for the installation and removal of Christmas light display in Flackwell Heath for December 2024. (APPENDIX C Pages 31-36)
- Accident Claim
Council is asked to NOTE that an accident claim was received by the office on Sunday 18 February 2024. The original incident took place in April 2023 at which time the claimant completed a FixMyStreet form. Buckinghamshire Council eventually responded to the claimant, in February 2024, advising that the area was not under their jurisdiction. The clerk will provide a verbal report.
The claim was considered at Open Spaces in March and declined; however, the claimant is still pursuing compensation for the accident.
Council is asked to CONSIDER the next course of action.
- Human Resources – Employee Handbook and Policies
Following the approval at full council to engage the services of Peninsula Business Services, Council is now asked to CONSIDER the recommendation from the Staff Panel to ADOPT the Employee Handbook and Policies (APPENDIX D Pages 37-90).
- Health & Safety Review
Council is asked to NOTE that as part of the Peninsula package a Health & Safety Review was undertaken. Council is asked to CONSIDER the report (APPENDIX E Pages 91-108) with a view to engaging their services.
- Loudwater Bowls Club
Council is asked to NOTE that the Loudwater Bowls Club will cease at the end of the bowling season (end of September).
- Loudwater Centre/Boys Club, Birfield Road
Council is asked to NOTE that a couple of meetings have taken place with representatives of the Club. The building is in urgent need of updating, specifically the toilet areas. Even though the building is not at its best there are still badminton groups, Scouts, Brownies, Zumba and Forget Me Not group using the facility and an improvement to the toilets would be positive step to increasing potential income and encouraging further use of this essential community building.
Council is asked to CONSIDER taking on the project of replacing the toilets subject to cost and quotations being obtained by the clerk.
- Questions by Members of the Council
At the time of agenda dispatch, no questions by members have been received.
- Public Participation
Members of the public wishing to speak at the beginning of the Council meeting should approach the Clerk with this request as soon as possible.
- Accounts for Payment
Accounts for payment are to be circulated at the meeting for consideration by councillors.
Wendy Thompson
Clerk of the Council
18 June 2024
Date & Time of Next Meeting: Tuesday 15 October 2024 @ 7.30pm