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CHEPPING WYCOMBE PARISH COUNCIL
OPEN SPACES COMMITTEE
Meeting to be held on Thursday 7 March 2019 commencing at 7.30pm
in the Council Chamber, Cock Lane, Tylers Green, High Wycombe, Bucks HP10 8DS
The meeting is open to members of the public and press
Committee Membership: Cllr L Willis (Chairman) Cllr I Forbes
Cllr L Johncock (Vice-chairman) Cllr C Jordan
Cllr J Gurney Cllr S Digby Cllr M Wilkes Cllr K Wood Cllr J Johnson Cllr J Herschel
Members of the committee are summoned to consider the following business:
AGENDA
1. Apologies for absence
2. Declarations of members’ interests in Items on the agenda
3. Delegated Actions
4. Allotments
4.1 Ashley Drive Allotments
4.2 Noticeboards
5. Magpie Wood
5.1 Tree works
6. King’s Wood
6.1 Ride widening on northern boundary
7. Tylers Green Common
7.1 Track 4
7.2 Track 5 – Tree issue
7.3 Path Request
7.4 Permit request – Bouncy Castle
8. Playground Updates
8.1 Green Dragon Lane Recreation Ground
8.2 Green Dragon Lane Pavilion
8.3 Straight Bit – Flackwell Heath Bowls Club
9. Derehams Lane Recreation Ground
9.1 Loudwater Bowls Club
10. Widmer Pond
10.1 Water
10.2 Fish netting
11. Totteridge Common
12. Orchard Green Hedge
13. Committee Finances
14. Questions from council members and the public
15. Accounts for payment
Wendy Thompson
Clerk of the Council
27 February 2019
AGENDA ITEM 3
Delegated Actions
Members are asked to NOTE that since the last committee meeting in January the following delegated action was taken by the chairman of the committee and clerk;
Orchard Green hedge increase £950.00
AGENDA ITEM 4
Allotments
Members are asked to NOTE that at the time of agenda writing the following vacancies exist at the allotment sites:
Chapel Road – 9 full plots
Ashley Drive – 4 full plots and 1 half plots
There is no one currently on the waiting list.
4.1 Ashley Drive Allotments
Members are asked to NOTE that work on the replacement shed is due to start on Monday 4 March 2019.
4.2 Noticeboards
Members are asked to NOTE that the noticeboards have been ordered and are due to arrive by the end of March.
AGENDA ITEM 5
Magpie Wood
Members are asked to NOTE the report from the site visit that took place on Thursday 31 January APPENDIX A.
Member are asked to CONSIDER and APPROVE the recommendations within the report.
Members are also asked to NOTE the report from Cllr Jordan on the further progress made in the wood. APPENDIX B
5.1 Tree works
Members are asked to CONSIDER and, if so minded, APPROVE one the quotes for tree work to the boundary trees. The trees are leaning towards the properties backing onto the wood and have been identified as a risk.
Quote A £800.00
Quote B £1,110.00
AGENDA ITEM 6
King’s Wood
6.1 Ride widening on northern boundary
Members are asked to NOTE that the above approved works are ongoing; the felled timber is currently being removed.
Members are asked to NOTE that the historic CiL monies allocated to this project in the sum of £8,205.75 have been received.
AGENDA ITEM 7
Tylers Green Common
7.1 Tracks 4
Members are asked to NOTE that the first contribution letters have been sent out to the residents from Homeleigh to May Cottage. Following discussion with the chairman and vice chairman of the committee it was decided that this would be the first area to tackle.
7.2 Track 5 – Tree issue
Members are asked to CONSIDER and, if so minded, APPROVE one of the quotations below to cut back the hedge and trees overhanging the track. Members a reminded that there had been an issue with an ambulance not being able to access a property to the lower section of the track due to the overhanging branches.
Members are asked to NOTE that the owner of some of the trees will be asked to contribute towards the cost of the works.
Quote A £1,165.00
Quote B £2,280.00
Quote C £911.00
All the above contractors are known to the parish council and all quotes are like for like.
7.3 Path Request
Members are asked to CONSIDER a request from the Penn & Tylers Green Residents Society to install and gravel path over the triangle at School Road as indicated in the plan at APPENDIX C
7.4 Permit Request – Bouncy Castle
Members are asked to NOTE that the Super Fun Run organisers have again asked for a bouncy castle to be permitted at the event. They do have insurance cover for this equipment.
Members are asked to APPROVE permission for the bouncy castle at the Super Fun Run event.
AGENDA ITEM 8
Playground Updates
Members are asked to receive updates from the working parties.
8.1 Green Dragon Recreation Ground
Members are asked to NOTE that following the last committee meeting when alternative items of equipment were suggested, quotations have been requested and are awaited.
8.2 Green Dragon Recreation Pavilion
Members are asked to NOTE that an inspection of the pavilion took place on 18 January. The clerk and warden met with the chairman of the football club and discussed the following;
Guttering – repairs need to be made
Kitchen – improvements needing to be made to ventilation – club looking at external funding
Boot scrapper – to stop excessive mud being travelled through the pavilion – external funding
Car park – improvement to the surface – again external funding.
Members are asked to NOTE that a letter of support for the external funding has been forwarded to the club; as previously discussed at a Leisure Facilities committee meeting on 7 September – minute LF/17/023.
8.3 Straight Bit – Flackwell Heath Bowls Club
Members are asked to NOTE that the Bowls Club are concerned about the trees to the rear of the pavilion. Members are asked to CONSIDER and if so minded, APPROVE one of the quotes obtained for work along the path behind the pavilion. These had been instigated due to complaints from residents that the trees were overhanging the path and gardens.
Quote A £1,550.00
Quote B £2,200.00
Quote C £2,035.00
Members are asked to NOTE that the Bowls Club will be approached for a contribution towards the works specifically behind their ground.
Members are asked to CONSIDER Straight Bit and the Bowls Club for inclusion on the Site Visit in July.
AGENDA ITEM 9
Derehams Lane Recreation Ground
Members are asked to NOTE the short report from the site visit held on 31 January 2019. APPENDIX D
9.1 Loudwater Bowls Club
Members are asked to NOTE that Cllr Jordan has attended a committee meeting at the Bowls Club and was advised that they wish to apply for a grant to assist with some remedial works to the rink. A notice, for display in the Loudwater noticeboard, has also been handed to the clerk to advertise the club.
AGENDA ITEM 10
Widmer Pond
10.1 Water
Members are asked to NOTE that following confirmation from Penn PC for a 50% contribution towards the clearing of the road drain blockage; the works have been ordered.
10.2 Fish netting
Members are asked to NOTE that the fish health check has been completed and the removal of the fish ordered.
Members are also asked to NOTE that Penn PC have confirmed a 50% contribution towards the cost.
AGENDA ITEM 11
Totteridge Common
Following the last committee meeting in January, quotes have now been obtained for the earth bund along the 210 metres of the Common, from the cottages to the Dolphin public house, to increase security from travellers.
Members are now asked to CONSIDER and, if so minded, APPROVE one of the following quotes;
Quote A £11,200.00
Quote B £10,000.00
Quote C £8,000.00
AGENDA ITEM 12
Orchard Green Hedge
Members are asked to NOTE that the planting to the corner of the hedge have been completed.
Members are now asked to CONSIDER and, if so minded, APPROVE the installation of a post and rail fence to the roadside of the hedge at the recommendation of the Warden. An estimated cost for this would be £700.00
AGENDA ITEM 13
Committee Finances
Members are asked to NOTE the committee income and expenditure to Period 8 (November). APPENDIX E
AGENDA ITEM 14
Questions from committee members and the public
A maximum of fifteen minutes will be given to members of the public, who may make representations, ask and answer questions and/or give evidence in respect of any item of business included in the agenda. If the chairman of the meeting agrees, representations and questions may be taken at the beginning of the meeting. Members of the public wishing to speak at the beginning of the meeting should inform the Clerk of this request as soon as possible.
AGENDA ITEM 15
Accounts for payment
Accounts for payment are to be circulated at the meeting for consideration by councillors.
Date and time of next meeting: Thursday 30 May @ 7.30pm