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CHEPPING WYCOMBE PARISH COUNCIL
OPEN SPACES COMMITTEE
Tuesday 27 October 2020
Members of the council are summoned to attend the meeting to be held at 7pm via Microsoft Teams
Under the Local Authorities and Police and Crime Panels (Coronavirus)(Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 (4 April 2020) allowing Local Authorities flexibility to hold meetings at a time, day and frequency to suit their own needs, without the requirement for further notice
The meeting is open to members of the public and press
Present: Cllr L Willis (Chairman) Cllr I Forbes
Cllr L Johncock (Vice-chairman) Cllr C Jordan
Cllr J Gurney Cllr S Digby Cllr M Wilkes Cllr K Wood Cllr S Herron Cllr B Kin
AGENDA
1. Apologies for absence
Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Clerk.
2. Declarations of members’ interests in Items on the agenda
To receive any pecuniary or non-pecuniary declarations of interest and confirmation of any relevant dispensations.
i) Under the Localism Act 2011 (sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer (Clerk) of it.
ii) Should any Member have a Disclosable Pecuniary Interest in an item on the agenda, the Member may not participate in consideration of that item unless a Dispensation has first been requested (in writing) and granted by the Council.
3. Delegated Actions
4. Allotments
5. Tylers Green Common
5.1 Track 4
5.2 Track 2
5.3 Rays Lane Drain Diversion
6. Tree works
7. Playground Updates
7.1 Ashley Drive Recreation Ground
7.2 Straight Bit Recreation Ground
7.3 Playground Inspections – areas of concern
8. Dog Bins
9. Orchard Green – Hedge Project
10. Derehams Lane Recreation Ground – redevelopment
11. Magpie Wood – Fencing
12. Committee Finances
13. Draft Budget 2021/22 and EMRs
14. Questions from council members and the public
15. Accounts for payment
Wendy Thompson
Clerk of the Council
20 October 2020
AGENDA ITEM 3
Delegated Actions
Members are asked to NOTE that since the last committee meeting in August the following delegated actions have been taken:
Repair to the cable runway at Ashley Drive Recreation Ground £823.00
Repair to pirate ship at Straight Bit Recreation Ground £504.00
AGENDA ITEM 4
Allotments
Members are asked to NOTE that the following vacancies exist at the allotment sites:
All plots on both sites have been offered to people on the waiting list and there are still 10 people on the waiting list.
AGENDA ITEM 5
Tylers Green Common
5.1 Track 4
Members are asked to NOTE that a site meeting with the contractor on site has been arranged for Friday 30 October to further discuss options for the track.
5.2 Track 2 (highlighted red)
Members are asked to NOTE that following several requests for the track surface to be repaired a temporary solution to the potholes has been undertaken; the surplus stone from the Cock Lane Cemetery path renewal has been used.
Members are asked to CONSIDER and, if so minded, APPROVE one of the quotes for a more substantial repair to the track to include dig down to bottom of potholes, re-grading the track down towards the verge away from the houses, to re-lay and compact the base, lay flint shingle and compact, in addition 2 granite sett sleeping policemen to assist any surface water to be channelled into the verge.
Quote A £8,100.00
Quote B £10,980.00
5.3 Rays Lane Drain Diversion
Members are asked to NOTE that the work to the drain in Rays Lane is needed to be improved. The original work to assist with the removal of surface water from the Lane included a pipe to take the water away, however in the event of heavy rain this pipe is causing flooding to a resident’s garden, blowing through a banked flowerbed.
Members are asked to NOTE that diversion works have been ordered in the sum of £990.00 to correct this issue.
AGENDA ITEM 6
Tree works
Members are asked to CONSIDER, and if so minded, APPROVE quotes for the following tree works;
Railway Land – emergency removal of Ash trees along the western section (all trees being removed have Ash Die Back)
Quote A £8,800.00
Quote B £8,333.33
Railway Land – Sycamore leaning towards property – remove branch
Quote A £500.00
Quote B £450.00
King’s Wood – Totteridge side and along the bridleway from Cock Lane to 15 Ways Car Park
Emergency tree works are required to the Ash trees at the above-mentioned sites, all the Ash trees have Ash Die Back and will become dangerous. Unfortunately, due to COVID 19 one of our usual contractors has not been able to quote. The single quote received for the above works totals £7,200.00.
Members are asked to CONSIDER and, if so minded, APPROVE the above works as a single tender action.
AGENDA ITEM 7
Playground Updates
Members are asked to receive updates from the working parties.
7.1 Ashley Drive Recreation Ground
Members are asked to NOTE that a further quote for the bow top fencing for the play area has been received in the sum of £12,860 some £7k lower than the first quotation received.
7.2 Straight Bit Recreation Ground
Members are asked to CONSIDER whether to obtain quotes for bow top fencing for the above site. Members are asked to NOTE that once the fencing is in place no further equipment can be added.
7.3 Play Inspection Report
Members are asked to NOTE that all four play areas were inspected in September. The only Moderate Risk highlighted on the inspection was the cable runway at Ashley Drive Recreation Ground and the works have already been ordered to make safe. APPENDIX A
AGENDA ITEM 8
Dog Waste Bins
Following the last committee meeting Cllr Johncock was asked to undertake a survey of the dog bins in Flackwell Heath, members are now asked to NOTE the following;
‘All bins were well used and were clean and tidy at our visit. Excrement was found that had not been picked up but very little.
Request for additional bins;
• one at the junction of Chapman Lane and Straight Bit, as the general waste bin has an open top bin which is unsightly and can have a strong odour in the hot weather.
• One for Fennel’s Wood at the at Swains Lane entrance, due to the fact that if some dogs have performed before they reach the woods, the owners have picked up but then dropped the bags in the wood on or by the foot path, or hung them on trees like Christmas decorations
There were two bins on the foot path between Green Dragon Lane and the woodland on Blind Lane which has caused a few residents annoyance, as people have a habit of letting the lid bang shut, also the smell is noticeable in their gardens during hot weather, they suggested it be moved to the end of the footpath at the Green Dragon Lane end.’
Members are reminded that each bin costs £190.00 and collection per week is £3.35/trip (for one collection per week the annual amount is £174.20.
Members are also asked to CONSIDER an appeal made against their decision not to move the dog bin on the Fire Ride, Tylers Green. Members are reminded of the initial request and resolution from the last committee meeting in August;
Members were also asked to review a request from a Tylers Green resident to move the site of the dog bin at the Church Road end of the fire ride. The resident had been suffering from an increased number of flies in the back garden.
It was RESOLVED that;
the bin has been in its current location for many years and had been no problem. The increase in flies was being suffered everywhere and therefore the bin would remain.
AGENDA ITEM 9
Orchard Green Hedge Project
Members are asked to APPROVE the quote for the final phase of the hedge project;
Hedge removal £4,105.00 (contractor who has done all the previous hedge removal)
Hedge species £7,000.00 (from the usual supplier)
Holly infill £600.00 (from the usual supplier)
Fencing Post & Rail £1,000.00 (contractor who has done all the previous fencing)
Members are reminded that this last section is the longest totalling 56 metres.
AGENDA ITEM 10
Derehams Lane Recreation Ground – redevelopment
Members are asked to CONSIDER making the pavilion on the site a priority for replacement. Members are asked to REVIEW its current use as a nursery Monday – Friday term time and football club changing facility (COVID 19 dependent) at the weekend. There are currently 4 clubs using the pitches (3 senior and 1 junior).
Magpie Wood
Members are asked to APPROVE the quote received for the continuation of the fence work already undertaken in the wood. This section of fencing will complete the boundary with properties on Robinson Road. Quote in the sum of £1,750.
AGENDA ITEM 12
Committee Finances
Members are asked to NOTE the committee income and expenditure to Period 6 (September). APPENDIX B
AGENDA ITEM 13
Draft Committee Budget 2021/22 and EMRs
Members are asked to REVIEW the attached draft committee budget APPENDIX C with a view to making any
amendments/additions prior to taking to the Finance & General Purposes committee meeting in November.
AGENDA ITEM 14
Questions from committee members and the public
A maximum of fifteen minutes will be given to members of the public, who may make representations, ask and answer questions and/or give evidence in respect of any item of business included in the agenda. Members of the public wishing to speak at the beginning of the meeting should inform the Clerk of this request as soon as possible.
AGENDA ITEM 15
Accounts for payment
Accounts for payment were circulated prior at the meeting for councillors to note.
Date and time of next meeting to be confirmed
Meeting link:
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