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CHEPPING WYCOMBE PARISH COUNCIL
OPEN SPACES COMMITTEE
Members of the council are summoned to attend the meeting to be held on Tuesday 21 May 2024 at 7.30pm at the Council Office, Cock Lane, Tylers Green, High Wycombe Bucks HP10 8DS
Committee membership: Cllr L Willis (Chairman) Cllr I Forbes
Cllr L Webb (Vice-chairman) Cllr C Jordan
Cllr J Gurney Cllr S Digby Cllr L Johncock Cllr H Darch Cllr S Herron Cllr D Johncock
Cllr K Wood (ex officio)
AGENDA
- Apologies for absence
Schedule 12 of the Local Government Act 1972 requires members who cannot attend a meeting to tender apologies to the Clerk.
- Declarations of members’ interests in Items on the agenda
To receive any pecuniary or non-pecuniary declarations of interest and confirmation of any relevant dispensations.
- i) Under the Localism Act 2011 (sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer (Clerk) of it.
- ii) Should any Member have a Disclosable Pecuniary Interest in an item on the agenda, the Member may not participate in consideration of that item unless a Dispensation has first been requested (in writing) and granted by the Council.
- Representatives for sports organisations
- Allotments
- Ashley Drive – extra plots
- Play Areas
- Straight Bit Recreation Ground, Flackwell Heath
5.1.1 Straight Bit Car Park
5.1.3 Accident Claim
- Boundary Road Recreation Ground, Loudwater
5.2.1 Safety Surface
5.3 Ashley Drive Recreation Ground, Tylers Green
5.3.1 Safety Surface
5.3.2 Replacement Springy
- Derehams Lane Recreation Ground
- Green Dragon Lane, Flackwell Heath
- Treeworks
- Magpie Wood
- Committee Site Visit
- Committee Finances
- Year end Outturn
- Income and Expenditure Month 1 (April)
- Questions from council members and the public
- Accounts for Payment
AGENDA ITEM 3
Representatives to sports organisation
Members are asked to APPOINT representatives to the following sports organisations;
- Flackwell Heath Bowling Club
- Flackwell Heath Tennis Club
- Loudwater Bowls Club
- Flackwell Heath Minors Football Club
AGENDA ITEM 4
Allotments
Members are asked to NOTE that there is one half plot available at Ashey Drive.
There are currently 10 people on the waiting list for Ashley Drive and 4 people on the waiting list for Chapel Road.
4.1 Ashley Drive – extra plots
Members are asked to NOTE that work has started to create the 5 full-size plots.
AGENDA ITEM 5
Playgrounds
5.1 Straight Bit Recreation Ground, Flackwell Heath
5.1.1 Straight Bit Car Park
Members are asked to NOTE that following approval at the last full Council meeting an order has been placed for the surfacing and marking of the car park at a cost of £17,250.00. At the time of the agenda going out confirmation of a start date was still awaited.
5.1.3 Accident Claim
Members are asked to NOTE that the claimant as previously discussed who had completed a FixMyStreet form elating to an incident at Straight Bit recreation ground is still pursuing her claim. Members are asked to CONSIDER the next step.
5.2 Boundary Road Recreation Ground, Loudwater
5.2.1 Safety Surface
Members are asked to NOTE that the order has been placed for the renewal of the safety surfacing at the above site in the sum of £29,124.00. The work is scheduled for after the half term holiday at the end of May.
5.3 Ashley Drive Recreation Ground, Tylers Green
5.3.1 Safety Surface
Members are asked to NOTE that the order has been place for the safety surface repair at the above site in the sum of £8,088.93. The work is schedule in after the half term holiday at the end of May.
5.3.2 Replacement Springy
Members are asked to NOTE that a small dog springy had been vandalised at the site. Members are asked to CONSIDER a replacement springy, a quote has been obtained in the sum of £2,344.00. The original piece was from Husson who are now based in France and obtaining a replacement would be more expensive.
AGENDA ITEM 6
Derehams Lane Recreation Ground
Members are asked to NOTE that a site visit took place on Friday 10 May with the architect and planning department. We are now waiting for the report from planning however, a few points were raised;
- A tree survey would be required for the new entrance area.
- New biodiversity requirements would need to be met.
- Possible requirement to survey the quality of the land – possible contamination as the land is made up from M40 spoil.
- MUGA – proof of it not being used – loosing sporting provision. May have to provide something elsewhere without the hardstanding.
- Keeping the car parking areas non-formalised – no tarmac and marking.
AGENDA ITEM 7
Green Dragon Lane – Flackwell Heath Minors
Members are asked to CONSIDER and, if so minded APPROVE a request to help with the purchase of new wheelie bins for the site, information attached at APPENDIX A. The club have decided that wheelie bins with housing would be the best option, so that they can be emptied more easily (especially the 2 on the field) and are less likely to become overfilled.
Members are also asked to CONSIDER and, if so minded, APPROVE a memorial bench APPENDIX B, made from a recycled plastic, this will be paid for and installed at the football club’s expense. The preferred location is overlooking/adjacent to the top pitch but to the left of the clubhouse and left of the dog bin a few metres from the fence before the car park.
AGENDA ITEM 8
Treeworks
Members are asked to CONSIDER the quotations received for treework in King’s Wood and along the Railway Land. These works are requiring a climber and are outside the expertise of the grounds team. One quote for each job has been obtained which gives an idea of cost, a further quote has been requested but was not available for the meeting.
King’s Wood £1,750.00
Railway Land £1,625.00
AGENDA ITEM 9
Magpie Wood, Loudwater
Members are asked to NOTE the report from Cllr Jordan at APPENDIX C. Following on from the report members are asked to NOTE that a Yew tree in Compartment 4 has had some branches cut off by someone unknown which have been put onto a habitat pile. Also there have been some branches dumped on a habitat pile in compartment 1.
AGENDA ITEM 10
Committee Site Visit
Members are asked to suggest areas for the site visit and confirm a date. The only area so far for the list is;
- Triangle opposite the Village Hall, Tylers Green – to review the unmade path
AGENDA ITEM 11
Committee Finances
11.1 Year end outturn
Members are also asked to NOTE the committee outturn at year end APPENDIX D
11.2 Committee Finances
Members are asked to NOTE the income and expenditure for month 1 (April) APPENDIX E
AGENDA ITEM 12
Questions from committee members and the public
A maximum of fifteen minutes will be given to members of the public, who may make representations, ask and answer questions and/or give evidence in respect of any item of business included in the agenda. Members of the public wishing to speak at the beginning of the meeting should inform the Clerk of this request as soon as possible.
AGENDA ITEM 13
Accounts for payment
Accounts for payment will be circulated at the meeting for consideration by councillors.
Date and time of next meeting: Tuesday 3 September 2024 @ 7.30pm