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CHEPPING WYCOMBE PARISH COUNCIL
Report of the Annual Council held on Thursday 13 May 2025 at 7.30 pm at the Council Chamber, Cock Lane, Tylers Green, High Wycombe, Bucks HP10 8DS
The meeting was open to the public and press
Present: Cllr K Wood Cllr A Barron
Cllr D Johncock Cllr R Wilks
Cllr L Johncock Cllr S Herron
Cllr L Webb Cllr I Forbes
Cllr K Griffiths Cllr H Darch
Cllr L Townsend Cllr S Guy
Cllr L Willis Cllr C Dodds
Also present: Mr G Christie (Warden CWPC)
FC/25/001 Election of chairman of the council
It was proposed by Cllr David Johncock and seconded by Cllr Alec Barron that Cllr Katrina Wood be elected Chairman of the Council until the next Annual Meeting of the Council. No other nomination was forthcoming, therefore uncontested.
It was RESOLVED that;
Cllr Wood be elected Chairman of Council for the year 2025/26.
Cllr Wood signed the declaration of acceptance of office following the meeting. Cllr Wood thanked members for their continued support.
FC/25/002 Election of vice-chairman of the council
It was proposed by Cllr Roger Wilks and seconded by Cllr Ian Forbes that Cllr David Johncock be elected Vice-chairman of the Council until the next Annual Meeting of the Council. No other nomination was forthcoming, therefore uncontested.
It was RESOLVED that;
Cllr D Johncock be elected Vice-chairman of the Council for the year 2025/26.
Cllr Johncock signed the declaration of acceptance of office following the meeting.
FC/25/003 Apologies for absence
Apologies for absence were received and approved from Cllr J Gurney (ill)
FC/25/004 Declarations of members’ interests in agenda items
There were none.
FC/25/005 General Power of Competence
The general power of competence is a statutory power which allows Local Councils to do anything that individuals generally may do1, within the law. The power is one of ‘first resort’ and allows the Council to work in partnership with other stakeholders, provide a service, support a school or invest in local businesses.
Council was asked to confirm that they meet the following eligibility criteria;
- at least two thirds of the council were elected.
- A qualified Clerk.
1 Localism Act 2011 s. 1-8
It was RESOLVED that;
the Council met the eligibility criteria for the General Power of Competence.
FC/25/006 Election of standing committees of the council
The following members were elected to serve on the committees as set out below:
|
Open Spaces |
Works & Services |
Finance & General Purposes |
|
Cllr Les Willis (LW) |
Cllr Chris Dodds (LW) |
Cllr Chris Dodds (LW) |
|
Cllr John Gurney (LW) |
Cllr John Gurney (LW) |
Cllr Les Willis (LW) |
|
Cllr Steve Guy (LW) |
Cllr Steve Guy (LW) |
(LW) |
|
Cllr Luca Webb (FH) |
Cllr Larisa Townsend (FH) |
Cllr Kirsty Griffiths (FH) |
|
Cllr Liz Johncock (FH) |
Cllr Liz Johncock (FH) |
Cllr Luca Webb (FH) |
|
Cllr Larisa Townsend (FH) |
Cllr Alec Barron (FH) |
Cllr Roger Wilks (FH) |
|
Cllr Kirsty Griffiths (FH) |
Cllr Roger Wilks (FH) |
Cllr Alec Barron (FH) |
|
Cllr Ian Forbes (TG) |
Cllr Sharon Herron (TG) |
Cllr Ian Forbes (TG) |
|
Cllr Haydn Darch (TG) |
(TG) |
Cllr Haydn Darch (TG) |
|
Cllr Sharon Herron (TG) |
Cllr Katrina Wood (TG) |
(TG) |
|
Cllr Katrina Wood (TG) ex officio |
Cllr D Johncock (FH) ex officio |
Cllr D Johncock (FH) ex officio |
|
Cllr D Johncock (FH) ex officio |
|
Cllr K Wood (TG) ex officio |
(a) Election of chairmen and vice-chairmen of committees
So that delegated action could, if necessary, be taken before the next meeting of
committees each committee met in turn to appoint a chairman and vice-chairman.
The following appointments were reported:
Chairman Vice-chairman
Open Spaces Committee Cllr Luca Webb Cllr les Willis
Works & Services Committee Cllr Chris Dodds Cllr Roger Wilks
Finance & General Purposes Committee Cllr Alec Barron Cllr Ian Forbes
(b) Planning Representatives
Council was asked to consider;
- the planning representatives for each ward rotate the chairmanship of the Planning meeting by agreement amongst themselves;
- all members were welcome to attend;
- quorum of these meetings would be 3;
Council was asked to elect one planning representative from each ward.
It was RESOLVED that;
The above criteria remain in place and that the following representatives were appointed to the Planning Applications Committee:
Cllr D Johncock Flackwell Heath
Cllr S Guy Loudwater
Cllr H Darch Tylers Green
It was noted that the planning meetings, not being a standing committee, would continue to be held on TEAMS.
(c) Appointment of sub-committees
The appointment of sub-committees and working parties would be at the discretion of the appropriate standing committee and normally takes place at their first meeting.
However, Council was asked to consider the membership of the IT Security Sub-Group which will report back to the Finance & General Purposes committee, members were encouraged to put themselves forward. The lead on this is Cllr Webb and meetings would be held on TEAMS.
It was RESOLVED that;
The IT Security Sub-Group membership would be; Cllr L Webb, Cllr S Guy, Cllr L Townsend, Cllr D Johncock and Cllr H Darch.
(d) CWPC In-House Auditors
Council was asked to appoint two members as In-House Auditors or to refer the appointments to the Finance and General Purposes Committee.
It was RESOLVED that;
This item be deferred to the Finance & General Purposes Committee in October for review.
FC/25/007 Review of assets, risks and policies
A review had been undertaken at the previous Council meeting.
It was RESOLVED that;
that the financial regulations, standing orders, complaints procedure, press and media policy be adopted
FC/25/008 Appointment of representatives on other outside bodies
Council was asked to consider appointing representatives to the following organisations:
It was RESOLVED that;
The following appointments be approved.
|
Organisation
Tylers Green & Penn Parish Council Joint Meeting
West Chilterns Community Board (BC)
Neighbourhood Action Group (NAG)
Flackwell Heath Residents’ Association Executive Committee
Flackwell Heath Community Centre
Bucks & Milton Keynes Association of Local Councils (BMKALC)
Flackwell Heath Scouts & Guides Joint Executive Committee
Revive the Wye Project Joint Steering Group
And any other organisation the council believes to be relevant or not included in the above list |
No. of Representatives
Tylers Green members and chairman of council
Cllr D Johncock (working groups reps to be appointed as required)
Cllr L Johncock/Cllr I Forbes/Cllr S Guy
Cllr K Griffiths
Cllr L Webb
Chairman or Vice Chairman of council
Cllr L Townsend
Cllr J Gurney
|
Council was asked to agree the appointments of representatives to the following sports organisations or to refer the issue to the Open Spaces Committee for consideration at their first meeting:
- Flackwell Heath Bowling Club
- Flackwell Heath Tennis Club
- Flackwell Heath Minors Football Club
It was RESOLVED that;
The following appointments be approved;
Flackwell Heath Bowling Club and Flackwell Heath Tennis Club – Cllr K Griffiths
Flackwell Heath Minors Football Club Cllr S Herron
FC/25/009 Questions from the public
There were no questions.
FC/25/010 Questions by members of the council
- Cllr Webb asked whether members would provide a few lines about themselves for the website.
These to be sent to the clerk so they can be uploaded.
- Cllr Griffiths asked about leaving gifts for the councillors.
Cllr Wood asked for suggestions.
- Cllr Barron asked for the outstanding articles for the newsletter.
- Cllr Darch asked about the progress on recruitment
Cllr Wood advised that the advertisement for the deputy clerk had only just closed.
FC/25/011 Accounts for payment
The accounts for payment were circulated at the meeting for the approval of members.
It was RESOLVED that;
the accounts for payment be approved and cheque number 11443 to 11445 be signed and that direct debits to Barclays, Barclaycard, EE, E-On Next, Nest Pension, Redsquid Communications ltd, Shell (Fuel card Services), SSE and Trade UK along with transfers to Adams & Page Ltd, Brocklehurst Architects Ltd, Country Supplies, NALC, Origin Amenity Solutions, SSE A Thompson, W Thompson and K&S Walker be approved for payment.
The chairman thanked members present for their attendance and closed the meeting at 8.18pm
Signed Dated 24 June 2025