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CHEPPING WYCOMBE PARISH COUNCIL
Finance and General Purposes Committee
Report of the meeting held on Thursday 14 April 2022 at the Council Office, Cock Lane, Tylers Green, High Wycombe Bucks HP10 8DS
The meeting was open to members of the public and press
Present: Cllr I Forbes – Chairman Cllr J Herschel
Cllr A Barron – Vice-chairman Cllr R Wilks
Cllr L Willis Cllr C Dodds
Cllr H Darch Cllr K Wood (ex-officio)
(One Loudwater vacancy)
Also present: Cllr C Jordan
FGP/21/050 Apologies for absence
Apologies were received and approved from Cllr D Johncock (holiday), Cllr K Wood (Family) and
Cllr S Barrett (holiday).
FGP/21/051 Declarations of members’ interests in agenda items
Declarations of a personal interest were received from:
Cllr A Barron, Cllr J Herschel, Cllr R Wilks and Cllr H Darch as being in receipt of expenses payment – agenda item 13.
Cllr I Forbes and Cllr H Darch being members of the Penn & Tylers Green Resident’s Society affiliated with the Events Group requesting a grant – agenda item 6
FGP/21/052 Staff Matters
1 Staff Absence Report
Members were asked to receive a report on the sickness absence of staff since the last committee meeting in February. The clerk advised that the Warden was still off on long term sick with no date for return as yet. Also a member of the administration team had been off for one day.
2 National Living Wage 2021/22
Members were asked to note that the national living wage rate for 2022/23 is £9.50 per hour; this figure only effects the position of office cleaner, an increase of 59p per hour and an expenditure increase of £122.72 per annum.
Cllr Herschel highlighted the apparent lack of cleaning in the chamber and gents toilets and asked for this to be brought to the cleaners attention.
FGP/21/053 Policies and Procedures
Members were asked to consider for adoption at the next full council meeting the following policy documents. No changes are proposed as any revisions had been made and approved during the year.
1 Information & Data Protection Policy
2 Retention & Disposal Policy
3 Management of Transferable Data Policy
4 Data Breach Policy
5 Standing Orders
6 Financial Regulations
7 Publicity Policy
8 Complaints Procedure
It was RESOLVED that;
The above policies and procedures be recommended to full council for re-adoption.
Cllr Herschel requested that it be noted that the Chairman, Vice-chairman of committee and clerk were satisfied.
9 Training
Members were asked to note that a New Councillor Training session would be arranged for early Autumn at the Council Offices. It is recommended that all councillors attend if they haven’t been on the training session within the last 4 years. Members were encouraged to look at the BMKALC website Training and Events – Bucks ALC, before booking any course please check with the clerk.
It was noted that Cllr Darch had given a recent training session on Appraisal Skills.
10 Risk Register
Members were asked to note that a meeting of the Chairman and Vice-chairman of the committee with the clerk will be arranged to review the mitigation column on the Risk Register. Once completed the Risk Register will be brought back to committee in order that continuous review can take place.
11 Resilience Talk
Members were asked to note that following on from the last committee meeting a talk on the Resilience Framework with the Resilience Officer from Buckinghamshire Council is being arranged.
FGP/21/054 Health & Safety Report of any incidents
Members were asked to note that there had been no incidents since the last committee meeting in February.
FGP/21/055 Grants
Members were asked to consider the following applications;
Flackwell Heath Bowls Club – The Club was asking for £5,000 for a flatbed roller for the bowling rink. This application had been re-submitted following a request for further information to support the application.
It was RESOLVED that;
A grant of £500.00 would be recommended to full council for the Flackwell Heath Bowls Club and to suggest an application to the Community Board.
Penn & Tylers Green Events – Queens’ Platinum Jubilee celebration – the group were asking for £1,000 as a contribution towards the events being held over the weekend.
It was RESOLVED that;
A grant of £500.00 would be recommended to full council for the Penn & Tylers Green Events.
FGP/21/056 Publicity
Members were asked to note that the newsletter had been sent to the printers for first proof; this allows changes to be made prior to the final draft. Copies would be circulated for comment before final printing is authorised.
FGP/12/057 Community Board
Members were asked to note the report from Cllr Barron.
FGP/21/058 Neighbourhood Action Group (NAG)
Members were asked to note the minutes from the last NAG meeting held on Tuesday 15 March.
Issues relating to the Flackwell Heath MVAS were discussed.
FGP/21/059 Annual Return and Governance Statement
Members were asked to consider the completed annual return with association documentation and governance statement with a view to recommendation for approval at full council.
Our internal auditor had sent through his report with no major issues highlighted. Thanks was given to the clerk.
It was RESOLVED that;
The Annual Return and Governance Statement would be recommended to full council for approval and signature.
Cllr Herschel and Cllr Jordan temporarily left the Chamber at 8.21 and 8.32 respectively returning at 8.35.
FGP/21/060 Budget
1 Council Finances (Period 12) Outturn
Members were asked to note the summary of income and expenditure by committee.
Cllr Herschel asked where the Election expenditure was – he was advised that this came from an Earmarked Reserve which were not shown on this particular report. The amount spent was shown on the working detail of the Annual Return.
2 Committee (Period 12) Outturn
Members were asked to note the committee yearend figures.
3 Community Infrastructure Levy (CIL)
Members were asked to note the CIL balance for the new financial year of £37,719.00.
FGP/21/061 Questions from council members and the public
There were no members of the public present.
Cllr Wilks asked how much longer the security would be running at Straight Bit and Green Dragon
Lane recreation grounds. This would be subject to further debate.
Cllr Barron highlighted the incident for the fire at the boat at Straight Bit recreation ground. Further
information will be circulation to councillors in due course.
FGP/21/062 Accounts for Payment
Accounts for payment were circulated at the meeting for consideration by councillors.
It was RESOLVED that;
the accounts for payment be approved and cheques numbered 10766 to 10784 and direct debit payments to Barclays, Buckinghamshire Council, EE, E-on Next, Grenke, NEST Shell (Fuel Card Services), Shorts Group and SEE be approved and signed.
The chairman of the meeting thanked members for their attendance and closed the meeting at 8.47pm
Date and time of next meeting: Thursday 29 September 2022 @ 7.30pm
Signed: Dated 28 April 2022