10-03-20 Open Spaces Committee Minutes

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CHEPPING WYCOMBE PARISH COUNCIL
OPEN SPACES COMMITTEE

Report of the meeting held on Tuesday 10 March 2020 commencing at 7.30pm
in the Council Chamber, Cock Lane, Tylers Green, High Wycombe, Bucks HP10 8DS

The meeting is open to members of the public and press

Present: Cllr L Willis (Chairman) Cllr I Forbes
Cllr L Johncock (Vice-chairman) Cllr C Jordan
Cllr J Gurney Cllr S Digby Cllr M Wilkes Cllr K Wood Cllr S Herron Cllr B Kin

Also present: Cllr Dodds, Cllr R Wilks, Cllr Barron and 3 residents from Tylers Green

OS/19/071 Apologies for absence
Apologies for absence were received and approved from Cllr L Johncock (meeting)

OS/19/072 Declarations of members’ interests in Items on the agenda
There were none.

OS/19/073 Tylers Green Common
1 Track 4
As agreed at the last committee meeting, members were asked to receive a presentation from Mr M Barclay of the quotations received for the works to the surface of track 4.

Mr Barclay discussed the three best quotes received advising that one particularly contractor had provided more detail of the works involved.

7.53pm Tylers Green residents thanked members for their time and left the meeting.

It was RESOLVED that;
The favoured contractor be asked to undertake some exploratory work to determine the underlying construction of the track; this would be digging trial holes. The findings and any extra cost implications would then be brought back to committee for further consideration.

OS/19/074 Delegated Actions
Members were asked to note that since the last committee meeting in January there had been no delegated actions taken by the chairman of the committee and clerk.

OS/19/075 Allotments
Members were asked to note that the following vacancies exist at the allotment sites:

Chapel Road – 2 full plots
Ashley Drive – 3 full plots and 1 half plot

There was no-one currently on the waiting list.

1 Hedge/tree works to Scout Hut/Allotment path
Members were asked to note that the works required to the hedge running down the side of the Scout Hut site at Chapel Road had been completed.

OS/19/076 Magpie Wood
Members were asked to consider the report from Cllr Jordan along with the recommendations of an article in the next newsletter highlighting the food waste dumped in the wood and the purchase of English bluebell bulbs.

It was RESOLVED that;
an article about the rubbish being dumped in the wood would be included in the newsletter and English bluebells would be purchased.

It was noted that a sign should be erected advising the following – ‘please do not throw food waste or household rubbish in the wood’

 
OS/19/077 Straight Bit Recreation Ground, Flackwell Heath
1 Recreation Ground car park pothole repairs
Members were asked to note that the work to repair the potholes in the car park had been ordered and was weather permitting.

OS/19/078 Tylers Green Common
2 Pothole repairs – Bank Road & Rays Lane
Members were asked to note that the work to repair the potholes at the above sites had been ordered and was weather permitting.

3 Tylers Green Management Plan
Members were asked to note the extracts from the Management Plan showing works completed in Compartment 1, works scheduled for 2020/21 in Compartments 2 and 3 and the ongoing assistance from the Community Payback Team on Mondays in Compartments 6 & 7.

4 Track 6 Tarmac Apron
Members were asked to consider one of the quotations received for the relaying of the tarmac apron at the top of Track 6 (opposite the village hall). The apron joins with the granite setts at the start of the gravel track.

It was RESOLVED that;
Quote C in the sum of £4,460 be approved.

OS/19/079 King’s Wood, Tylers Green
Members were asked to note that the works to the trees displaying signs of Chalara (ash dieback) had been completed at King’s Wood boundary with Cock Lane/depot and picnic area and also at Fifteen Ways Car Park.

OS/19/080 Loudwater Bowls Club
Members were asked to note that the slope leading from the car park used by the Bowls Club has been assessed and that a repair would be attempted once the ground has hardened.

OS/19/081 Playground Updates
Members were asked to receive updates from the working parties.

Cllr Willis advised that a date for the Flackwell Heath working party was currently being arranged.

1 Ashley Drive Recreation Ground
Members were asked to note that further quotations were being obtained for the fencing around the play pad and replacement gates for access to the adventure play area.

2 Boundary Road Recreation Ground
Members were asked to consider planting more daffodil bulbs to fill out the existing bulbs which are looking a little bit sparse.

It was RESOVLED that;
the purchase of daffodil bulbs for the site be approved.

Members were asked to note that the basketball hoop at the site had been repaired; it required re-seating.

OS/19/082 Orchard Green Hedge
Members were asked to note that the second phase of the hedge removal and replacement had been completed. Quotes for the final phase of the works would be obtained for the committee meeting in October 2020 as the works should be undertaken during the Winter months.

OS/19/083 Green Dragon Lane Recreation Ground/Flackwell Heath Minors FC
Members were asked to consider the Statement of Intent from the football club in relation to the proposed refurbishment of the clubhouse and car parking area. Members were asked to comment on the proposal regarding support for the refurbishment and with a view to making a recommendation to the Finance & General Purposes committee on the new lease.

It was RESOLVED that;
the committee were supportive to the football club and the refurbishment of the clubhouse and car parking area and would make a recommendation to the Finance & General Purposes committee of a 10 year lease with a 5 year break clause, which would hopefully assist in further grant applications.

It was noted that a letter of comfort would also be forthcoming from the parish council to support and further grant applications.

OS/19/084 Railway Land
Members were asked to note that the tree work to the rear of Bay Tree Close had been completed. Quotes for the next phase behind Woodside Close were now being obtained to keep the project moving forward.

OS/19/085 Tree Planting Programme
Members were asked to note the suggestions already made towards the planting programme as follows;
• Back Common – behind the GP Surgery – this site had been added to the committee site visit for consideration.
• Allotment sites (Flackwell Heath & Tylers Green) – these sites were discounted as trees could add too much shade or encroach on plots.
• Cemeteries – these sites were discounted as trees could encroach and/or remove burial plots from use.

Members were encouraged to bring suggestions along to the meeting for areas that needed new or replacement trees. No further sites were suggested at the meeting.

It was noted that the suggested trees on the Back Common could be memorial trees for the 12 fallen soldiers of Tylers Green in the 2nd World War

OS/19/086 Environmental Policy
Members were asked to note that now the policy had been adopted work would commence on making any necessary improvements.

OS/19/087 Committee Finances
Members were asked to note the committee income and expenditure to Period 10 (January). It was noted that the accounts were on target for the year end.

OS/19/088 Questions from committee members and the public
Cllr Jordan re-iterated the request for purchasing English bluebells for Magpie Wood and this was confirmed.

OS/19/089 Accounts for payment
Accounts for payment were circulated at the meeting for consideration by councillors.

It was RESOLVED that;
the accounts for payment be approved and cheques numbered 10110 to 10122 be signed and that direct debits to Castle Water, EE, Shell and SEE be approved for payment.

The chairman thanked members for their attendance and closed the meeting at 8.36pm

Date and time of next meeting: TBA

Signed: Dated: 19 May 2020