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CHEPPING WYCOMBE PARISH COUNCIL
Finance and General Purposes Committee
Members of the council are summoned to attend the meeting to be held on Thursday 8 October 2026 at 7.30pm
at the Council Office, Cock Lane, Tylers Green, High Wycombe Bucks HP10 8DS
The meeting is open to members of the public and press
Committee membership: Cllr A Barron – Chairman Cllr C O’Leary
Cllr I Forbes – Vice-chairman Cllr R Wilks
Cllr P LeFevre Cllr C Dodds
Cllr H Darch Cllr N Thomas
Cllr K Griffiths Cllr L Webb
Cllr D Johncock (ex-officio) Cllr K Wood (ex-officio
AGENDA
A maximum of fifteen minutes will be given to members of the public, who may make representations, ask and answer questions and/or give evidence in respect of any item of business included in the agenda. If the chairman of the meeting agrees, representations and questions may be taken at the beginning of the meeting. Members of the public wishing to speak at the beginning of the meeting should inform the Clerk of this request as soon as possible.
- Apologies for absence
Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Clerk.
- Declarations of members’ interests in agenda items
To receive any pecuniary or non-pecuniary declarations of interest and confirmation of any relevant dispensations.
- Under the Localism Act 2011 (sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer (Clerk) of it.
- Should any Member have a Disclosable Pecuniary Interest in an item on the agenda, the Member may not participate in consideration of that item unless a Dispensation has first been requested (in writing) and granted by the Council.
- Staff Matters
- Staff Absence Report
- Health & Safety Report of any incidents
- Policies and Procedures
- Draft Grants & Donations Policy
- Expenses Policy
- Neighbourhood Action Group (NAG)
- Allotment Charges 2027/28
- Publicity
- Grants
- Investing – CCLA Update
- Annual Return and Governance Statement
- Budget
- Precept Timetable
- Council Finances (Period 5) August
- Committee Finances (Period 5) August
- Community Infrastructure Levy
- Questions from council members and the public
- Accounts for payment
AGENDA ITEM 3
Staff Matters
3.1 Staff Absence Report
Members are asked to RECEIVE a verbal report from the clerk on the sickness absence of staff since the last committee meeting in February.
AGENDA ITEM 4
Health & Safety Report of any incidents
Members are asked to NOTE that there have been no incidents since the last committee meeting in April. The last notified incident was on 25 March 2025, therefore being incident free for 385 working days as at the date of the agenda.
AGENDA ITEM 5
Policies and Procedures
Members are asked to CONSIDER and, if so minded, RECOMMEND for adoption at the next full council the following policy documents;
5.1 Draft Grants & Donations Policy and Application Form APPENDIX A
5.2 Draft Expenses Policy APPENDIX B
Members are asked to NOTE that the Standing Orders, Publicity Policy and Terms of Reference for committees were outstanding. These will be brought back to committee following discussions at the Informal Meeting on 20 October 2026.
AGENDA ITEM 6
Neighbourhood Action Group (NAG)
Members are asked to NOTE the minutes from the last two NAG meetings held on 26 May 2026 and 15 September 2026. APPENDIX C.
AGENDA ITEM 7
Allotment Charges 2027/28
Following the Open Spaces committee meeting the Clerk was asked to complete a benchmarking exercise, this was particularly difficult as there were several variables. Members are asked to CONSIDER that attached at APPENDIX D with a view to deciding on a rent increase for the next allotment year.
AGENDA ITEM 8
Publicity
Members are asked to RECEIVE a verbal update from Cllr O’Leary.
AGENDA ITEM 9
Grants
Members are asked to CONSIDER and, if so minded, RECOMMEND to full Council a request from the Flackwell Heath Community Association for a contribution of £2,500 towards the cost of replacement curtains at the Community Centre. Total cost of the project £18,212.40. APPENDIX E
Members are asked to NOTE that the current balance for Grants and Donations is £10,000.
AGENDA ITEM 10
Investing – CCLA Update
Members are asked to NOTE that the current balance to the end of August is £520,446.97. The current interest rate on the account is 3.85%.
Members are asked to NOTE the report provided by Cllr Barron on his attendance at the CCLA Investors Seminar APPENDIX F
AGENDA ITEM 11
Annual Return and Governance Statement
Members are asked to NOTE that the Annual Return and Governance Statement has been returned, and the audit is complete. However, a payment made through the salary nominal code was noted as incorrect and should have been made through a general payment nominal. The bottom-line figures remain the same, just an internal transfer of £424.00 is required between two expenditure codes.
AGENDA ITEM 12
Budget
12.1 Precept Timetable
Members are asked to NOTE that the next cycle of committee meetings will be the start of the new financial year budget setting process. The committee budgets will be taken to the next Finance & General Purposes committee meeting in December before final approval by full Council on 17 December. Proposals for this committee need to be with the Clerk by 20 November. This allows time for any minor changes prior to 30 January when the precept request needs to be with Buckinghamshire Council.
Members are asked to NOTE that the second and final precept payment for this financial year in the sum of £259,740.00 was received in the bank account on 19 September 2026.
12.2 Council Finances (Period 5) August
Members are asked to NOTE the summary of the Council’s. APPENDIX G
12.3 Committee Finances (Period 5) August
Members are asked to NOTE the Committee’s Income and Expenditure. APPENDIX H
12.4 Community Infrastructure Levy (CIL)
Members are asked to NOTE that the budget line for CIL currently stands at £103,751.00 These funds are to be used
for community benefit and need to be spent within a timeframe as below:
£31,640.95 2026/27
£7,975.22 2027/28
£13,049.03 2028/29
19.80 2029/30
£51,066.00 2030/31
AGENDA ITEM 13
Questions from Committee and Council members
Members of the Council are invited to bring forward any question for consideration.
AGENDA ITEM 14
Accounts for Payment
Accounts for payment are to be circulated at the meeting for consideration by councillors.
In view of the confidential nature of the business to be considered it is RECOMMENDED that Council resolve to exclude the public and press from the remainder of the meeting as permitted under the Public Bodies (Admissions to Meetings) Act 1960.
AGENDA ITEM 15
Confidential – Pink Paper
Business Review
Council is asked to CONSIDER and, if so minded, APPROVE the Business Review. (Sent under separate cover).
Date and time of next meeting: Thursday 3 December 2026 @ 7.30pm