Click on the button below to view the minutes for this meeting. The document is stored as a PDF document which can be viewed online, or downloaded and saved. The minutes document may contain additional supporting documents from the meeting.
If there is an asterisk symbol * on the button, the document(s) for this meeting have not been published yet.
Search Terms
CHEPPING WYCOMBE PARISH COUNCIL
Report of the council meeting to be held on Thursday 29 April 2021 at 7pm via Microsoft Teams
Under the Local Authorities and Police and Crime Panels (Coronavirus)(Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 (4 April 2020) allowing Local Authorities flexibility to hold meetings at a time, day and frequency to suit their own needs, without the requirement for further notice.
The meeting was open to members of the public and press
Present: Cllr K Wood – Chairman Cllr R Wilks
Cllr L Willis – Vice-chairman Cllr M Wilkes
Cllr C Jordan Cllr J Herschel
Cllr A Barron Cllr H Darch (Late arrival)
Cllr I Forbes Cllr C Dodds
Cllr J White Cllr D Johncock
Cllr S Herron Cllr L Johncock
Cllr J Gurney Cllr B Kin
Cllr S Digby
FC/20/087 Apologies for Absence
Cllr Digby gave a belated apology for not attending the previous Council meeting on 27 February 2021.
FC/20/088 Declarations of Interest and Code of Conduct
Cllr Wilkes declared an interest in agenda item 14 – expenses cheque.
FC/20/089 Council Minutes
FC/20/072 Hazlemere Neighbourhood Plan – it was noted that no contact had been made since the last Council meeting in February e and therefore no action or progress could be advised. The Clerk was asked to contact Hazlemere PC for an update.
FC/20/055 King’s Wood car park – it was noted that there was no further movement of the car park issue.
FC/20/084 Questions by Members of the Council – trees in Rayners Close, Loudwater the Clerk advised that she was awaiting a response relating to the ownership of the trees.
It was RESOLVED that;
The minutes of the Council meeting held on Thursday 25 February 2021 be approved as an accurate record.
FC/20/090 Open Spaces Committee
It was RESOLVED that;
The report from the Committee meeting held on Tuesday 9 March 2021 be approved.
FC/20/091 Work & Services Committee
WS/20/039 3 Depot Roof – it was noted that there was no further interest from the original contractors.
WS/20/042 War Memorial – Flackwell Heath – Cllr Herschel advised that the parish council had not taken responsibility for the planting at the war memorial. Also, that there was intended to be a meeting to discuss future maintenance. Cllr D Johncock advised that the meeting has taken place.
Cll Herschel was extremely disappointed that he had not been invited to the meeting and advised that the meeting was unofficial.
It was RESOLVED that;
the report from the Committee meeting held on Thursday 25 March 2021 be approved.
FC/20/092 Finance & General Purposes Committee
It was noted that most areas of interest were on the Council agenda.
It was RESOLVED that;
the report from the Committee meeting held on Thursday 15 April 2021 be approved.
FC/20/093 Planning Meetings
It was RESOLVED that;
the reports of the Planning Meetings held on Tuesday 23 February 2021, Tuesday 9 March 2021, Tuesday 23 March 2021, Tuesday 6 April 2021 and 20 April 2021 be noted.
FC/20/094 Policies and Procedures
Council was asked to consider the recommendation from the Finance & General Purposes Committee to approve the following policy. Council was asked to note that no changes are proposed.
1 Information & Data Protection Policy
2 Retention & Disposal Policy
3 Management of Transferable Data Policy
4 Data Breach Policy
5 Standing Orders
6 Financial Regulations
7 Publicity Policy
8 Complaints Procedure
It was RESOLVED that;
The above policies would be approved and recommended to the Annual Council meeting for re-adoption.
FC/20/095 Calendar of Meetings
Council was asked to consider the recommendation from the Finance & General Purposes Committee to approve the schedule of meeting dates going forward from May 2021.
It was RESOLVED that;
The schedule of meeting dates from May 2021 until May 2022 be approved
FC/20/096 Annual Return and Governance Statement
Council was asked to consider the recommendation from the Finance & General Purposes Committee to approve for signature the completed annual return and governance statement.
It was noted that the Notice of Public Rights would be display from 14 June 2021 to 23 July 2021.
It was RESOLVED that;
The Annual Return and Governance Statement be approved for signature by the Chairman.
Thanks was noted to the Clerk for the quick completion of the yearend and clean internal audit report.
FC/20/098 Community Right to Bid
Council had previously nominated properties in all three wards and was now asked to consider re-submitting the relevant documentation to re-instate the listing.
It was noted that the criteria was now more stringent and that some of the properties already listed may not fit the criteria.
It was RESOLVED that;
The new criteria be sent out to councillors and this project would be taken forward by the Finance & General Purposes Committee.
FC/20/099 Questions by Members of the Council
• Cllr Jordan highlighted the damaged post and wire fencing in Magpie Wood – the warden had been advised.
• Cllr Jordan also highlighted numerous rubbish sites that had appeared on the Wycombe Heights Golf Club site. The Clerk advised that a note had been sent to the golf club and she would advised Buckinghamshire Council, the landlords.
• Cllr Barron asked about secure emails for councillors – hosted emails with cwpc.org.uk. The Clerk would contact the IT company who host the emails and obtain a quote.
• Cllr Jordan advised that work had been marked out on the road in Rayners Avenue, so it looked like there could be some action. Cllr Wood advised that it was still at the design stage with SSE as utilities were having to be moved.
• Cllr Wood gave some feedback on the e-scooter project. This had been put on hold until 3 months data could be used.
Cllr Wood then thanked Cllr J White and Cllr M Wilkes for their contributions over the years as they were retiring which they could be with pride. All present agreed.
FC/20/100 Public Participation
There were no members of the public present.
FC/20/101 Accounts for Payment
Accounts for payment were circulated for councillors to consider and approve.
Cheque 10478 to SSE was for the standing charge only.
Income received from Little Buddies was for the rental of the pavilion at Derehams Recreation Ground for Sunnydays nursery.
It was RESOLVED that;
the accounts for payment be approved and cheques numbered 10470 to 10483 be signed and BACS payment to Barclays Payflow and direct debits to Barclays, Unicom and British Telecom be approved for payment.
The chairman thanked members for their attendance and closed the meeting at 7.53pm
Date and time of next meeting: Thursday 8 July 2021
Signed: Dated: 8 July 2021