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CHEPPING WYCOMBE PARISH COUNCIL
Report of the Annual Council meeting to be held on Tuesday 18 May 2021 at 7.30pm at the Council Chamber, Cock Lane, Tylers Green, High Wycombe, Bucks HP10 8DS
Members of the public or press who wished to attend the meeting did so via the TEAM link
Present: Cllr K Wood – Chairman Cllr E Johncock
Cllr L Willis – Vice-chairman Cllr A Barron
Cllr J Gurney Cllr R Wilks
Cllr C Dodds Cllr L Webb
Cllr C Jordan Cllr I Forbes
Cllr B Kin Cllr S Herron
Cllr J Herschel Cllr S Barrett
Cllr S Digby Cllr H Darch
Cllr D Johncock
Prior to the meeting start time all councillors signed the acceptance of office.
1. Election of chairman of the council
Council was asked to elect a chairman of the council until the next annual meeting of the council.
Voting to be by elimination.
Thanks was noted to Cllr Wood for her work as chairman.
Three nominations were received from the floor.
Ian Forbes – proposed by Cllr J Herschel and seconded by Cllr B Kin
Katrina Wood – proposed by Cllr D Johncock and seconded by Cllr S Herron
David Johncock – proposed by Cllr R Wilks and seconded by Cllr A Barron
After the first round Cllr Wood and Cllr Johncock were left standing.
Recorded votes;
12 votes for Cllr Wood
4 votes for Cllr Johncock
1 spoilt vote
It was RESOLVED that;
According to the ballot of members, Cllr K Wood be elected chairman of council for the year 2021/22.
Cllr Wood signed the declaration of acceptance of office.
2. Election of vice-chairman of the council
Council was asked to elect a vice-chairman until the next annual meeting of the council.
Two nominations were received from the floor.
Cllr D Johncock – proposed by Cllr R Wilks and seconded by Cllr A Barron
Cllr L Willis – proposed by Cllr J Herschel and seconded by Cllr J Gurney
Recorded votes;
11 votes for Cllr Johncock
6 votes for Cllr Willis
It was RESOLVED that;
According to the ballot of members, Cllr Johncock be elected vice-chairman of council for the year 2021/22
Cllr D Johncock signed the declaration of acceptance of office.
3. Apologies for absence
Cllr D Watson (Buckinghamshire Council) – meeting
Cllr N Thomas advised the meeting that he would be late due to another meeting.
4. Declarations of members’ interests in agenda items
There were none tabled.
5. General Power of Competence
Council was asked to confirm that they meet the following eligibility criteria for holding the general power of competence.
It was RESOLVED that;
The council fulfil the criteria of at least two thirds of the council were elected and having a qualified clerk for the general power of competence.
6. Election of standing committees of the council
Council was asked to consider the membership of the standing committees as below:
Open Spaces Works & Services Finance
John Gurney John Gurney Les Willis
Les Willis Chris Dodds Chris Dodds
Clive Jordan Clive Jordan Robert Kin
Sharon Herron Katrina Wood Ian Forbes
Ian Forbes Steven Barrett Haydn Darch
Katrina Wood Haydn Darch Steven Barrett
Liz Johncock Alec Barron Jeff Herschel
Luca Webb Liz Johncock Alec Barron
Dave Johncock Jeff Herschel Dave Johncock
Sue Digby Roger Wilks Roger Wilks
Unless appointed to serve on a committee, the chairman and the vice-chairman of the council are ex-officio members of all committees.
It was RESOLVED that;
The committee membership be agreed.
(a) Election of chairmen and vice-chairmen of committees
Council was asked to note that the election of the chairmen and vice-chairmen of the Open Spaces and Works and Services committees would take place at their first scheduled meetings.
Members of the newly formed Finance & General Purposes committee were asked to nominate and elect a chairman and vice-chairman.
Cllr Forbes was nominated and unopposed as chairman of the committee.
Cllr Barron was nominated and unopposed as vice chairman of the committee.
It was RESOLVED that;
Cllr Forbes be elected chairman and Cllr Barron be elected as vice-chairman of the Finance & General Purposes committee
(b) Planning
Council was asked to asked to elect one planning representative from each ward.
It was RESOLVED that;
The following representatives were appointed;
Cllr E Johncock Flackwell Heath
Cllr C Dodd Loudwater
Cllr Darch Tylers Green
(c) Appointment of sub-committees
It was confirmed that appointments of sub-committees and/or working parties if appropriate would take place at the first meeting of each standing committee.
(d) CWPC In-House Auditors
The meeting was asked to appoint two members as In-house Auditors or to refer the appointments to the Finance and General Purposes Committee.
It was RESOLVED that;
The appointment of the In-house Auditors be referred to the first Finance & General Purposes committee meeting. Until then the current auditors would stills stand, being Cllr Dodds and Cllr Willis.
7. Review of assets, risks and policies
A review was undertaken and the recommendation from full Council taken into account.
It was RESOLVED that;
The financial regulations, standing orders, complaints procedure, press and media policy be re-adopted and that the insurance cover and inventory of land and assets be approved. Terms of references for committees be deferred to each committee.
Cllr Thomas joined the meeting at 7.57pm
8. Appointment of representatives on other outside bodies
Council was asked to consider appointing representatives to the following organisations:
It was RESOLVED that;
The following appointments be approved.
Organisation
Tylers Green & Penn Parish Council Joint Meeting
Wycombe District Association of Local Councils ( x 5 per year)
Beaconsfield & Chepping Wye Community Board (x 4 per year)
Neighbourhood Action Group (NAG)
( x 12 per year)
Flackwell Heath Residents’ Association Executive Committee ( x 4 per year)
Flackwell Heath Community Centre
Bucks & Milton Keynes Association of Local Councils (BMKALC)
Flackwell Heath Scouts & Guides Joint Executive Committee
Revive the Wye Project
Joint Steering Group
Loudwater Forum
And any other organisation the council believes to be relevant or not included in the above list No. of Representatives
Tylers Green members and
chairman of council
Cllr I Forbes, Cllr J Herschel, Cllr C Jordan and Cllr S Digby
Cllr A Barron
(working groups reps to be appointed as required)
Cllr D Johncock, Cllr B Kin and Cllr I Forbes
Cllr E Johncock
Cllr L Webb
Cllr K Wood
Cllr J Herschel
Cllr J Gurney
Loudwater members
Members as appropriate
The meeting was asked to agree the appointments of representatives to the following sports organisations or to refer the issue to the Open Spaces committee for consideration at their first meeting:
It was RESOLVED that;
The following appointments of representatives be deferred to the first Open Spaces committee.
Flackwell Heath Bowling Club
Flackwell Heath Tennis Club
Loudwater Bowls Club
Flackwell Heath Minors Football Club
9. Informal meeting of council members
Council was reminded that the informal meeting was traditionally held to review policy or other important issues that will impact on the council within the following year. A date for this meeting would be considered at the next full Council meeting in July. The public and press are excluded from the meeting.
Members were asked to suggest items for consideration at the meeting or to subsequently notify the Clerk or Chairman of Council.
10. Hosted email boxes
Council was asked to consider a quote for hosted email boxes from our current IT company, this would give councillors a cwpc.org.uk address.
The quote received was £8.05/per box/per month making an annual total of £1,642.20.
It was RESOVLED that;
Councillors would be encouraged to create their own cwpc email address and it was agreed not to proceed with the hosted email boxes.
11. Questions from the public
There were no questions.
12. Questions by members of the council
Cllr E Johncock advised that there would be a need for a stronger representative to be chosen for the Flackwell Heath Minors FC.
13. Accounts for payment
The accounts for payment were circulated at the meeting for the approval of members.
• Income from the funfair was queried. The clerk advised that it was not Ayres Fayres that uses the Common but another fair that was on the Straight Bit Recreation Ground in Flackwell Heath.
• Cheque 10493 to Penn Landscapes it was advised that this was per cut for both sides of Totteridge Common.
It was RESOLVED that;
the accounts for payment be approved and cheques numbered 10489 to 10498 be signed and that the direct debits to Barclays, Castle Water EE, E-ON, Unicom, NEST, Shell and SSE be approved for payment.
The chairman thanked members for their attendance and closed the meeting at 8.11pm
Signed: Dated: 8 July 2021