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CHEPPING WYCOMBE PARISH COUNCIL
Report of the Open Spaces meeting held on Tuesday 5 March 2024 at 7.30pm at the Council Office, Cock Lane, Tylers Green, High Wycombe Bucks HP10 8DS
Present: Cllr L Willis (Chairman) Cllr I Forbes
Cllr C Jordan Cllr J Gurney
Cllr L Johncock Cllr H Darch Cllr S Herron Cllr D Johncock
Cllr K Wood (ex officio)
Also present: Mr D Grimsdell (P&TG Football Club)
OS/23/050 Apologies for absence
Apologies for absence were received and approved from Cllr L Webb (Oxford University) and Cllr S Digby (holiday).
OS/23/051 Declarations of members’ interests in Items on the agenda
There were none.
OS/23/052 Delegated Action
Members were asked to note that there had been no delegated actions taken since the last committee meeting.
Cllr Willis suspended standing order and asked members to approve a change in the agenda order as follows;
Members welcoming Mr Grimsdell, Liaison Officer for the P&TG Football Club who was wanting to develop a relationship with the parish council.
OS/23/053 Tylers Green Common
1 Penn & Tylers Green Football Tournament Car Parking – 3 to 6 May 2024
Members were asked to consider the proposed plan from the Football Club for car parking on the Front Common, Tylers Green.
It was RESOLVED that;
the proposal would be agreed in principle. An agreement to be drawn up with stipulations on numbers of cars, stewarding at all times with a right to close the parking down if this was not happening and a permit cost to be finalised following a site visit by the clerk and councillors.
It was noted that the numbers of teams attending was requested.
Mr Grimsdell thanked members for their time and left the meeting at 7.45pm
OS/23/053 Allotments
Members are asked to NOTE that there are no vacancies at either site.
It was noted that there were currently 14 people on the waiting list for Ashley Drive and none on the waiting list for Chapel Road.
1 Ashley Drive – Track at the Scout Hut Entrance
Members were asked to consider some remedial work to the above track. It is intended to deal with the potholes and raise the surface slightly to help with drainage as the track is holding water after heavy rain.
It was RESOLVED that;
the remedial to the track be approved.
2 Ashley Drive – extra plots
Members were asked to note that following a further inspection of the site 5 new full-size plots can be re-instated as soon as practicably possible.
OS/23/054 Playgrounds
1 Straight Bit Recreation Ground, Flackwell Heath
1.1 Flackwell Heath Bowls Club Site Visit
Members were asked to note the new date of Thursday, 21 March in the afternoon (time to be confirmed) for the site visit to meet with Bowls Club members to discuss the car parking issues and lighting.
1.2 Straight Bit Car Park
Members were asked to consider the single tender action quote to resurface the existing car park and white line the bays at a cost of £17,430.00.
Members were also asked to review a further quotation for an extension to the car park behind the toilet block at a cost of £10,860.00.
It was RESOLVED that;
this item be deferred to full Council on receipt of another quotation.
1.3 Accident Claim
Members were asked to consider a claim received by the office on Sunday 18 February 2024. The original incident had taken place in April 2023 at which time the claimant completed a FixMyStreet form. Buckinghamshire Council recently sent back the claim advising that the area was not under their jurisdiction. The clerk provided a verbal report.
It was RESOLVED that;
the claim be declined and the insurance company appraised of the issue.
2 Boundary Road Recreation Ground, Loudwater
2.1 Safety Surface
Members were asked to consider one of the quotations provided to replace the overgrown surfacing at the above site. The quotations were for the renewal of the whole area.
It was RESOLVED that;
Quote A in the sum of £29,124.00 be approved for recommendation to full Council.
3 Ashley Drive Recreation Ground, Tylers Green
3.1 Safety Surface
Members were asked to consider one of the quotations provided to replace the lifting surface around the teacup and roundabout at the above site.
It was RESOLVED that;
Quote A be approved for recommendation to full Council being the same company as for Boundary Road surfacing if they could match the alternative quote of £8,088.93.
OS/23/055 Oakland Way, Flackwell Heath
Members were asked to note that the bollards had arrived, the resident had been informed and the installation date was to be confirmed.
OS/23/056 Derehams Lane Recreation Ground
Members were asked to note that the drawings and supporting statement had been sent in for pre-planning advice.
It was noted that Cllr D Johncock and Cllr Wood asked for the rough estimated cost for the buildings. Clerk to send.
OS/23/057 Committee Finances
1 Income and Expenditure Month 10
Members were asked to note the committee income and expenditure to Period 10 (January). It was noted that Permit income was exceeding expectation. However, the electricity cost for the Front Common were a concern along with the water costs for the allotments.
OS/23/058 Questions from committee members and the public
- The path leading from the Common down towards New Road was a concern. The clerk advised that further work on the path level would be undertaken once the surface had dried.
- Cllr Forbes thanked the grounds team for clearing the road drain into Widmer Pond.
- Cllr Darch highlighted the unofficial path on the triangle opposite the Village Hall in Tylers Green. This site to be on the Summer Site Visit with a view to improving the surface.
- Cllr Jordan advised that he had sent a report on Magpie Wood but had missed the agenda. The report to be sent out separately.
- Cllr Willis ask about the muddy puddling near the play area at Derehams. The clerk advised that this had probably been created by the football clubs.
OS/23/059 Accounts for payment
Accounts for payment were circulated at the meeting for consideration by councillors. Cllr Darch asked about the height barrier. The clerk advised that if was the barrier section for the Cock Lane car park which had been bent by a high sided vehicle.
It was RESOLVED that;
the accounts for payment be approved and cheques numbered 11261 to 11270 be signed and that direct debits to EE, E-on Next, NEST,Shell (Fuel Card), Shorts Group Ltd and SEE along with a transfer to DMH Stallard be approved for payment.
Date and time of next meeting: Tuesday 21 May 2024 @ 7.30pm