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CHEPPING WYCOMBE PARISH COUNCIL
Report of the Annual Council meeting held on Tuesday 9 May 2024 at 7.30 pm at the Council Chamber, Cock Lane, Tylers Green, High Wycombe, Bucks HP10 8DS
Present: Cllr K Wood (Chairman) Cllr C Dodds
Cllr D Johncock (Vice-chairman) Cllr L Johncock
Cllr S Herron Cllr K Griffiths
Cllr L Willis Cllr L Webb
Cllr R Wilks Cllr C Jordan
Cllr A Barron Cllr H Darch
Cllr J Gurney Cllr J Herschel
Cllr I Forbes
Also present: Mrs C Jeken (Deputy Clerk CWPC)
FC/24/001 Election of chairman of the council
It was proposed by Cllr David Johncock and seconded by Cllr Luca Webb that Cllr Katrina Wood be elected Chairman of the Council until the next Annual Meeting of the Council. No other nomination was forthcoming, therefore uncontested.
It was RESOLVED that;
Cllr Wood be elected Chairman of Council for the year 2024/25.
Cllr Wood signed the declaration of acceptance of office following the meeting.
Cllr Wood thanked members for their continued support and thanked the staff for their hard work.
FC/24/002 Election of vice-chairman of the council
It was proposed by Cllr Roger Wilks and seconded by Cllr Clive Jordan that Cllr David Johncock be elected Vice-chairman of the Council until the next Annual Meeting of the Council. No other nomination was forthcoming, therefore uncontested.
It was RESOLVED that;
Cllr D Johncock be elected Vice-chairman of the Council for the year 2024/25.
Cllr Johncock signed the declaration of acceptance of office following the meeting.
FC/24/003 Apologies for absence
Apologies for absence were received and approved from Cllr Digby (medical). Cllr Barrett was absent without apologies.
Cllr Wood welcomed Cllr Griffiths
FC/24/004 Declarations of members’ interests in agenda items
There were none.
FC/24/005 Election of standing committees of the council
The following members were elected to serve on the committees as set out below:
|
Open Spaces |
Works & Services |
Finance & General Purposes |
|
Cllr Les Willis (LW) |
Cllr Chris Dodds (LW) |
Cllr Chris Dodds (LW) |
|
Cllr John Gurney (LW) |
Cllr John Gurney (LW) |
Cllr Les Willis (LW) |
|
Cllr Clive Jordan (LW) |
Cllr Clive Jordan (LW) |
Cllr Kirsty Griffiths(LW) |
|
Cllr Luca Webb (FH) |
Cllr Jeff Herschel (FH) |
Cllr Jeff Herschel (FH) |
|
Cllr Liz Johncock (FH) |
Cllr Liz Johncock (FH) |
Cllr Luca Webb (FH) |
|
Cllr Sue Digby (FH) |
Cllr Alec Barron (FH) |
Cllr Roger Wilks (FH) |
|
Cllr Dave Johncock (FH) |
Cllr Roger Wilks (FH) |
Cllr Alec Barron (FH) |
|
Cllr Ian Forbes (TG) |
Cllr Sharon Herron (TG) |
Cllr Ian Forbes (TG) |
|
Cllr Haydn Darch (TG) |
Cllr Steven Barrett (TG) |
Cllr Haydn Darch (TG) |
|
Cllr Sharon Herron (TG) |
Cllr Katrina Wood (TG) |
Cllr Katrina Wood (TG) |
|
Cllr Katrina Wood (TG) ex officio |
Cllr D Johncock (FH) ex officio |
Cllr D Johncock (FH) ex officio |
(a) Election of chairmen and vice-chairmen of committees
So that delegated action could, if necessary, be taken before the next meeting of
committees each committee met in turn to appoint a chairman and vice-chairman.
The following appointments were reported:
Chairman Vice-chairman
Open Spaces Committee Cllr Les Willis Cllr Luca Webb
Works & Services Committee Cllr Chris Dodds Cllr Roger Wilks
Finance & General Purposes Committee Cllr Alec Barron Cllr Ian Forbes
(b) Planning Applications Committee
Council was asked to consider;
- the planning representatives for each ward rotate the chairmanship of the Planning meeting by agreement amongst themselves;
- all members are welcome to attend;
- quorum of these meetings will be 3;
Council was also asked to elect one planning representative from each ward.
It was RESOLVED that;
The above criteria remain in place and that the following representatives were appointed to the Planning Applications Committee:
Cllr L Johncock Flackwell Heath
Cllr C Dodds Loudwater
Cllr H Darch Tylers Green
It was noted that the planning meetings, not being a standing committee, would continue to be held on TEAMS.
(c) Appointment of sub-committees
It was confirmed that the appointment of sub-committees and working parties would be at the discretion of the appropriate standing committee.
(d) CWPC In-House Auditors
The meeting was asked to appoint two members as In-House Auditors or to refer the appointments to the Finance and General Purposes Committee.
It was RESOLVED that;
That the appointment of the in-house auditors be deferred to the first Finance & General Purposes committee meeting in October.
FC/24/006 Review of assets, risks and policies
A review had been undertaken at the previous Council meeting.
It was RESOLVED that;
that the financial regulations, standing orders, complaints procedure, press and media policy be adopted
It was noted that the new model financial regulations had been received prior to the agenda circulation. These would be presented at the next full Council meeting in June following a review by the Chairman, Vice Chairman of F&GP with the clerk.
FC/24/007 Appointment of representatives on other outside bodies
The council was asked to consider appointing representatives to the following organisations:
|
Organisation
Tylers Green & Penn Parish Council Joint Meeting
Beaconsfield & Chepping Wye Community Board (BCC)
Neighbourhood Action Group (NAG)
Flackwell Heath Residents’ Association Executive Committee
Flackwell Heath Community Centre
Bucks Association of Local Councils (BALC)
Flackwell Heath Scouts & Guides Joint Executive Committee
Revive the Wye Project Joint Steering Group |
No. of Representatives
Tylers Green members and chairman of council
Cllr Alec Barron (working groups reps to be appointed as required)
Cllr L Johncock/Cllr Ian Forbes/Cllr Kirsty Griffiths
Cllr Liz Johncock
Cllr Luca Webb
Chairman of council
Cllr Jeff Herschel
Loudwater members
|
The Council was asked to agree the appointments of representatives to the following sports organisations or to refer the issue to the Open Spaces Committee for consideration at their first meeting:
- Flackwell Heath Bowling Club
- Flackwell Heath Tennis Club
- Loudwater Bowls Club
- Flackwell Heath Minors Football Club
It was RESOLVED that;
The appointment of representative for the above clubs would be deferred to the first Open Spaces committee.
FC/23/008 Questions from the public
There were no members of the public present.
FC/23/009 Questions by members of the council
There were none.
FC/23/010 Accounts for payment
The accounts for payment were circulated at the meeting for the approval of members.
- Cllr Herschel queried what and where the plaques were for – bank transfer
- The clerk advised that the plaques were for memorial benches one in Altona Road cemetery and the other on Totteridge Common
- Cllr Herschel asked what Impact paint was.
- The clerk advised that it was for the line marker used for the football pitches.
- Cllr Herschel also asked where the defibrillator pad were going.
- The clerk advised that these were for the defib at Green Dragon Lane, Flackwell Heath
It was RESOLVED that;
the accounts for payment be approved and cheques numbered 11299 to 11301 be signed and that the direct debits to EE, Nest, Redsquid Communications Ltd, Shell (Fuel Card Services), Shorts Group Ltd and SSE along with bank transfer to First Rescue Training & Supplies Ltd and DanceMelody Ltd be approved for payment.
The chairman of the meeting thanked members for their attendance and closed the meeting at 7.58pm