28-02-19 Council Meeting Minutes

CHEPPING WYCOMBE PARISH COUNCIL

Members of the council are summoned to attend the Council meeting held on Thursday 28 February 2019 at 7.45 pm at theCouncil Office, Cock Lane, Tylers Green, High Wycombe, Bucks HP10 8DS

Present: Cllr K Wood – Chairman Cllr M Wilkes
Cllr S Digby Cllr R Kin
Cllr J White Cllr L Johncock Cllr C Jordon Cllr P Miller
Cllr J Gurney Cllr J Johnson
Cllr J Johnson Cllr H Darch

Also present: Cllr D Johncock (WDC) and Mr R Wilks (FH)

FC/18/062 Apologies for Absence
Apologies for absence were received and approved from Cllr I Forbes (holiday), Cllr C Dodds
(holiday), Cllr J Herschel (Family) and Cllr C Leonard (holiday)

FC/18/063 Declarations of Interest and Code of Conduct
There were none.

FC/18/064 Council Minutes
It was RESOLVED that;
the minutes of the Council meeting held on Tuesday 18 December 2018 be a true and accurate record.

FC/18/065 Open Spaces Committee
OS/18/066 King’s Wood It was highlighted that the contractor’s machinery is still in the wood. The clerk advised that the contractor would stay on the job until all was complete.
OS/18/071 Totteridge Common Cllr Darch asked if the CIL money could be used towards the cost of the bund – this would be investigated.
OS/18/072 Budget 2019/20 Clarification was requested – which path did Priority 5 refer to? The clerk advised that it referred to the path across the common from New Road to Nursery Lane.

It was RESOLVED that;
the report of the Committee meeting held on Tuesday 15 January 2019 be approved.

FC/18/066 Works & Services Committee
No questions were raised relating to the report.

It was RESOLVED that;
the report of the Committee meeting held on Tuesday 12 February 2019 be approved.

FC/18/067 Finance & General Purposes Committee
No questions were raised relating to the report.

It was RESOLVED that;
the report of the Committee meeting held on Tuesday 12 February 2019 be approved.

FC/18/068 Planning Meetings
It was RESOLVED that;
the reports of the Planning Meetings held on Tuesday 18 December 2018, Tuesday 15 January 2019 and Tuesday 12 February 2019 be approved.

FC/18/069 Co-option of Flackwell Heath Member
Following the resignation of Lilianne Pinner a casual vacancy for a Flackwell Heath member arose in June 2018.

Written notification had been provided to the District Council’s Electoral Services division under the provisions of the Local Government Act 1972 s 84(c). The by-election possibility period of 14 days following the date of notification expired without any names put forward to the Council for candidates for the vacant post. The District Council confirmed that the Parish Council could now fill the post by way of co-option

The nomination of Mr R Wilks was received from Cllr L Johncock and seconded by Cllr M Wilkes at the meeting.

Mr Wilks introduced himself to the meeting and said a few words and was then asked to leave the chamber while the council deliberated and voted. Mr Wilks was unanimously co-opted to the council and signed the Declaration of Acceptance of Office and a Declaration of Interest statement.

FC/18/070 Standing Order Amendments
Council was asked to consider the recommendation from the Finance & General Purposes committee to approve the amendments from NALC to the Standing Orders.

It was RESOLVED that;
the amendments from NALC to the Standing Orders be approved.

FC/18/071 Budget Lines 2018/19
Council was asked to consider the recommendation from the Finance & General Purposes committee to give approval to the Clerk to overspend the budget lines for the following items:

Cemeteries – Altona Road extension path replacement – grounds maintenance – (£4,500)
Allotments – Shed at Ashley Drive – grounds maintenance – (£2,500)
King’s Wood – Improvements to car parking area/picnic path – grounds maintenance – (£7,200)

It was RESOVLED that;
the clerk be given the authority to overspend the budget lines as above.

1. Budget 2019/20
Council was asked to consider the recommendation from the Finance and General Purposes Committee to approve the Budget for 2019/20, which had been approved through each committee.

Council was asked to note that an adjustment has been made to the Budget reducing the General Reserve by £23k preserving the CIL budget for other projects.

It was RESOLVED that;
the Budget for 2019/20 as tabled be approved along with the £23k drawdown from the General Reserve.

FC/18/072 Internal Auditor
Council was asked to consider the re-appointment of Mr E Newhouse as the council’s Internal Auditor for the financial year 2018/19.

It was RESOLVED that;
Mr Newhouse be approved as the parish council internal auditor for the financial year 2018/19.

FC/18/073 Shadow Transitional Council Briefing
Council was asked to recieve a short briefing from Cllr Wood on the Shadow Transitional Council.

FC/18/074 Questions by Members of the Council
• Cllr Jordan asked if there had been any application relating to the reservoir at Wycombe Heights Golf Club.
No planning application had yet been received.
• Cllr White asked about the boundary at Derehams Lane Recreation Ground where a resident had been undertaking buildings works.
Cllr Willis advised that the boundary would be discussed with the resident prior to any hedging or fencing being installed.
• Cllr Willis raised an issue with the recent works to the footpath along Rayners Avenue. The kerbing had not been able to be installed due to the proximity of the electricity cabling underground.
Cllr Wood advised that she would look into this matter.

FC/18/075 Public Participation
There were no questions.

FC/18/076 Accounts for Payment
Accounts for payment were circulated at the meeting for the approval of members.

It was RESOLVED that;
the accounts for payment be approved and cheques numbered 9769 to 9780 be signed and BACS payment to Barclays Payflow and direct debits to Castle Water, E-On, Npower, Unicom and SEE be approved for payment.

The chairman thanked members for their attendance and closed the meeting at 8.35pm

Date and time of next meeting: Thursday 2 May 2019 @ 7.30pm

Signed: Dated: 2 May 2019