08-07-21 Full Council Agenda and Summons

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CHEPPING WYCOMBE PARISH COUNCIL

COUNCIL AGENDA

Members of the council are summoned to attend the Council meeting to be held on Thursday, 8 July 2021 at 7.30pm at the Council Chamber, Cock Lane, Tylers Green, Bucks HP10 8DS

Due to social distancing requirements any members of the public or press wishing to attend the meeting need to do so via the TEAM link as the end of the agenda

Members of the public are permitted to make representations, ask and answer questions, in respect of any item of business included in the agenda. A fifteen minute period is permitted in total.

1. Apologies for Absence
Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Clerk.

2. Declarations of Interest and Code of Conduct
To receive any pecuniary or non-pecuniary declarations of interest and confirmation of any relevant dispensations.
i) Under the Localism Act 2011 (sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer (Clerk) of it.
ii) Should any Member have a Disclosable Pecuniary Interest in an item on the agenda, the Member may not participate in consideration of that item unless a Dispensation has first been requested (in writing) and granted by the Council.

3. Council Minutes
To CONSIDER the attached minutes of the Council meeting held on Thursday 29 April 2021 (Pages 3-5) and the Annual Council meeting held on Tuesday 18 May 2021 (Pages 6-9)

4. Open Spaces Committee
To CONSIDER the attached report of the Committee meeting held on Tuesday 8 June 2021 (Pages 10-13)

5. Works & Services Committee
To CONSIDER the attached report of the Committee meeting held on Thursday 24 June 2021. (Pages 14-17)

6. Planning Meetings
To CONSIDER the attached reports of the Planning Meetings held on Tuesday 4 May (Pages 18-20), Tuesday 18 May (Pages 21-23), Tuesday 8 June (Pages 24-25) and Tuesday 15 June (Pages 26-27).

7. Depot Roof replacement
Council is asked to CONSIDER and, if so minded, APPROVE the recommendation from the Works & Services committee to accept the quotation for a replacement, like for like, roof to the depot in the sum of £24,551.00.

Council is asked to NOTE that this is a single tender action due to a lack of contractors willing or able to supply a quotation for the works.

8. Lamp column stress test – MVAS
Council is asked to CONSIDER the quotations below following a request from the Flackwell Heath MVAS team to include Treadaway Road in the project. This area does not have a groundscrew installed and the MVAS would need to be attached to one of our lighting columns. Our insurers have asked that all necessary checks are undertaken to ascertain the safety of the column concerned.

With this is mind a quotation for a stress test has been obtained in the sum of £1,182.00. This is a day works cost and therefore we could ask for all the lamp columns in the road to be checked.
An alternative quotation for a replacement column has also been obtained in the sum of £1,740.00, as suggested by the contractor.

Council is asked to APPROVE the next action.

9. Delegated Powers – War Memorial
Council is asked to APPROVE the recommendation from the Works & Services committee to increase the delegated power of the Chairman of committee and clerk to £1,500 for this project.

Council is asked to NOTE that our current Financial Regulations currently show:
‘ 4. BUDGETARY CONTROL AND AUTHORITY TO SPEND
4.1 Expenditure on revenue items may be authorised up to the amounts included for that class of
expenditure in the approved budget. This authority is to be determined by:
• the council for all items over £10,000
• a duly delegated committee of the council for items over £1,000 and up to £10,000; or
• the Clerk, in conjunction with Chairman of Council or Chairman of the appropriate committee,
for any items below £1,000. ‘

10. Dog Waste Collection
Council is asked to NOTE that a new waste carrier has been employed to undertake the dog waste collection, following the disappearance of our previous contractor. There will be a ‘bedding in’ period which may mean that the bins are not collected on the same day each week until our round has been integrated.

13. Informal meeting of council members
Council is asked to bring to the meeting items for consideration at the above meeting.

14. Questions by Members of the Council
At the time of agenda dispatch, no questions by members have been received.

15. Public Participation
Members of the public wishing to speak at the beginning of the Council meeting should approach the Clerk with this request as soon as possible.

16. Accounts for Payment
Accounts for payment are to be circulated at the meeting for consideration by councillors.

Wendy Thompson
Clerk of the Council
30 June 2021