Click on the button below to view the agenda and summons for this meeting. The document is stored as a PDF document which can be viewed online, or downloaded and saved. Where applicable an appendices document (PDF) has been added which may contain additional supporting documents for this meeting.
If there is an asterisk symbol * on the button, the document(s) for this meeting have not been published yet.
Search Terms
This area contains text from the agenda or minutes of the meeting and other information to facilitate searches on this website. Please refer to the Agenda or Minutes/ Report buttons above if you are looking for something.
CHEPPING WYCOMBE PARISH COUNCIL
OPEN SPACES COMMITTEE
Meeting to be held on Thursday 13 September 2018 commencing at 7.30pm
in the Council Chamber, Cock Lane, Tylers Green, High Wycombe, Bucks HP10 8DS
The meeting is open to members of the public and press
Committee Membership: Cllr L Willis (Chairman) Cllr I Forbes
Cllr L Johncock (Vice-chairman) Cllr C Jordan
Cllr J Gurney Cllr S Digby Cllr M Wilkes Cllr K Wood Cllr J Johnson Cllr J Herschel
Members of the committee are summoned to consider the following business:
AGENDA
1. Apologies for absence
2. Declarations of members’ interests in Items on the agenda
3. Allotments
3.1 Chapel Road Allotments
3.2 Ashley Drive Allotments
3.3 Tenancy Agreement change
3.4 Allotment Competition Winners
4. Magpie Wood
5. King’s Wood
5.1 Ride widening on northern boundary
6. Straight Bit – Flackwell Heath Bowls Club
6.1 Path/track access to the Bowls Club
6.2 Defibrillator donation request
7. Playgrounds
7.1 Updates
8. Tylers Green Common
8.1 Tracks
8.2 Tylers Green Management Plan
8.3 Crosses on the Common Permit
9. Committee Site Visit
9.1 Orchard Green Hedge
9.2 Green Dragon Lane Recreation Ground
9.3 Railway Land
9.4 King’s Wood – Thrills & Spills
10. Derehams Lane Recreation Ground
10.1 Trial holes
10.2 Condition of the MUGA
11. Orchard Green
12. Committee Finances
13. Questions from council members and the public
14. Accounts for payment
Wendy Thompson
Clerk of the Council
10 September 2018
AGENDA ITEM 3
Allotments
Members are asked to NOTE that at the time of agenda writing the following vacancies exist at the allotment sites:
Chapel Road – 2 half plots and 7 full plots
Ashley Drive – 2 full plots
There is no one currently on the waiting list.
3.1 Chapel Road Allotments
Members are asked to NOTE that the approved rubbish removal has been completed and the allotment holders have expressed their thanks.
Members are asked to NOTE that the annual BBQ at the site was another success with approximately 40 attendees over the 4 hours.
3.2 Ashley Drive Allotments
Members are asked to NOTE that to date only one quotation has been received for the replacement shed at £5,250.00. Further quotations are being obtained.
Members are asked to NOTE that the annual picnic went well and was thoroughly enjoyed by all who attended.
3.3 Tenancy Agreement change
Members are asked to CONSIDER a change to the current Tenancy Agreement for plot holders to include in one of the clauses either a fine to be imposed if upon surrendering the allotment it is not cleared or a deposit at the beginning of the tenancy to be held until clearance at the end of the tenancy has been undertaken.
Members are asked to APPROVE an amount for the fine/deposit.
Members are asked to NOTE that when an allotment holder surrenders their allotment it is not always cleared down and it has become a parish council problem as above to clear rubbish from the site.
3.4 Allotment Competition Winners
Members are asked to NOTE the winners of the allotment competition at APPENDIX A
AGENDA ITEM 4
Magpie Wood
Members are asked to NOTE that a site visit to the wood will be organised in due course.
AGENDA ITEM 5
King’s Wood
5.1 Ride widening on northern boundary
Members are asked to NOTE that the above approved works should commence at the end of September/ beginning of October.
AGENDA ITEM 6
Straight Bit – Flackwell Heath Bowls Club
6.1 Path/track access to the Bowls Club
Members are asked to CONSIDER and, if so minded, APPROVE a further request from the Bowls Club to create a disabled access at the gate leading from the car park to the bowls club and make a firm path specifically for the Chestnut club members who have sight loss.
Members are asked to NOTE the response to the previous request made in 2015 for a track/path to the Bowls Club at APPENDIX B
6.2 Defibrillator donation request
Members are asked to NOTE that a request via the minutes has been received for a donation towards a defibrillator. Members are asked to NOTE that a grant application form has been sent to the Secretary.
AGENDA ITEM 7
Playground Updates
7.1 Updates
Members are asked to RECEIVE updates from the Playground Working Parties.
Tylers Green: Members are asked to NOTE that the teacup has been replaced and safety surfacing will be laid on 20 September. Quotes are currently being obtained for the ‘squaring off’ of the play area with a small piece of equipment and safety surfacing prior to fencing being installed.
Flackwell Heath: Members are asked to NOTE that the refurbishment of the climbing frame and replacement of the safety surfacing has been completed.
Members are asked to NOTE that a safety issue with the surfacing under the swings has been completed.
AGENDA ITEM 8
Tylers Green Common
8.1 Track 6
Members are asked to NOTE that following the works to the top of track 6 (track opposite the village hall) being approved at the last Council meeting, contributions from the residents are currently being obtained prior to works commencing.
8.2 Tylers Green Management Plan
Members are asked to NOTE that Cllr Wood and Cllr Johnson completed an inspection of the Common putting forward recommendations for future management, these were passed to the Warden for comment.
Members are now asked to CONSIDER and, if so minded, APPROVE the final draft of the Management Plan APPENDIX C
8.3 Crosses on the Common Permit
Members are asked to CONSIDER and, if so minded, APPROVE the permit for the above event to commemorate the end of the First World War APPENDIX D
Members are asked to NOTE that the public liability insurance is currently not at the recommended level of £5 million. The suggested contact for cover has been sent to the organiser.
AGENDA ITEM 9
Committee Site Visits
Members are asked to CONSIDER the following items from the committee site visit held on Thursday 26 July.
9.1 Orchard Green Hedge
Members are asked to NOTE that, following receipt of the feedback from the neighbouring residents, work to the hedge would be undertaken in small sections, infilling where necessary with native hedging material and leaving behind the mature trees. It will also be necessary to contact SSE who will be asked to cut back hedge from the overhead cables.
Members are asked to NOTE that the Working Party consisting of Cllr Willis, Cllr Wilkes and Mr Christie (CWPC warden) has not yet met. However, members are asked to CONSIDER and APPROVE the commencement of works initially to the corner (junction of Chapman Lane and Green Dragon Lane) of the hedge.
Members are asked to NOTE that 8 No Parking signs have been installed as discussed along the verge; positioning of the signs was agreed with Cllr Wilkes.
9.2 Green Dragon Lane Recreation Ground
Members are asked to NOTE that playground designs are still awaited for the above and that a further appointment has been made with another supplier.
Members are also asked to NOTE that confirmation from the Football Club has not yet been received for the go ahead.
Members are asked to NOTE that is was felt that the area offered for play equipment was too small.
9.3 Railway Land
Members are asked to CONSIDER and, if so minded, APPROVE that tree works on the bank to the rear of Bay Tree Close and Woodside Close be undertaken in sections and in consultation with the individual residents.
9.4 King’s Wood – Thrills & Spills
Members are asked to NOTE that maintenance works will be undertaken on the jumps highlighted at the above site.
AGENDA ITEM 10
Derehams Lane Recreation Ground
10.1 Trial Holes
Members are asked to NOTE that an appointment has been made for the trial holes to be dug during the October half term. The holes will give an idea of the depth of the oil filled cables and possibly enable the entrance to be lowered, the alternative will be to move the entrance to the site.
10.2 Condition of the MUGA
Members are asked to NOTE that the condition of the MUGA surface has deteriorated. Work had been undertaken by a Community Payback team to remove the weeds and grass growing through the surface however this has now left holes in the surface that could pose a safety issue.
Members are asked to APPROVE the next course of action.
AGENDA ITEM 11
Orchard Green
Members are asked to CONSIDER the attached report from a resident relating to ‘joy riding’ over Orchard Green. APPENDIX E
Members are asked to APPROVE the next course of action.
AGENDA ITEM 12
Committee Finances
Members are asked to NOTE the committee income and expenditure to Period 4 (July). APPENDIX F
AGENDA ITEM 13
Questions from committee members and the public
A maximum of fifteen minutes will be given to members of the public, who may make representations, ask and answer questions and/or give evidence in respect of any item of business included in the agenda. If the chairman of the meeting agrees, representations and questions may be taken at the beginning of the meeting. Members of the public wishing to speak at the beginning of the meeting should inform the Clerk of this request as soon as possible.
AGENDA ITEM 14
Accounts for payment
Accounts for payment are to be circulated at the meeting for consideration by councillors.
Date and time of next meeting: Thursday, 8 November 2018 @ 7.30pm