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CHEPPING WYCOMBE PARISH COUNCIL
OPEN SPACES COMMITTEE
Members of the council are summoned to attend the meeting to be held on Tuesday 31 August 2021 at 7.30pm at the Council Office, Cock Lane, Tylers Green, High Wycombe Bucks HP10 8DS
Committee membership: Cllr L Willis (Chairman) Cllr I Forbes
Cllr L Johncock (Vice-chairman) Cllr C Jordan
Cllr J Gurney Cllr S Digby Cllr L Webb Cllr K Wood Cllr S Herron Cllr D Johncock
AGENDA
1. Apologies for absence
Schedule 12 of the Local Government Act 1972 requires members who cannot attend a meeting to tender apologies to the Clerk.
2. Declarations of members’ interests in Items on the agenda
To receive any pecuniary or non-pecuniary declarations of interest and confirmation of any relevant dispensations.
i) Under the Localism Act 2011 (sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer (Clerk) of it.
ii) Should any Member have a Disclosable Pecuniary Interest in an item on the agenda, the Member may not participate in consideration of that item unless a Dispensation has first been requested (in writing) and granted by the Council.
3. Membership of Outside Bodies
4. Allotments
5. Tylers Green Common
5.1 Track 4
5.2 Tylers Green Management Plan – Fire ride
6. Playgrounds
6.1 Ashley Drive Recreation Ground
6.1.1 Benches
6.1.2 Lidded bins
6.2 Straight Bit Recreation Ground
6.2.1 Play area fencing
6.2.2 Update on quotes/insurance following vandalism
6.2.3 Memorial bench for C Leonard
6.3 Play inspection report – risks
6.4 Novelty bins for play areas
7. Orchard Green Hedge Project Update
8. The Queens Green Canopy
9. Noticeboards
9.1 History Group – Chapel Road, Flackwell Heath
9.2 Request from Penn & Tylers Green Residents Society
9.3 Replacement for noticeboard opposite the Village Hall, Tylers Green
10. Derehams Lane Recreation Ground
10.1 Step repairs
10.2 Loudwater Bowls Club Report
11. Treeworks
11.1 King’s Wood
11.2 Straight Bit car park
11.3 Railway Land
11.4 Magpie Wood
12. Committee Site Visit – items not mentioned elsewhere on the agenda
13. Dog waste collection
14. Committee Finances
15. Questions from council members and the public
16. Accounts for payment
AGENDA ITEM 3
Membership of Outside Bodies
Members are asked to NOMINATE a representative from the committee to stand on the following outside bodies:
• Flackwell Heath Bowling Club
• Flackwell Heath Tennis Club
• Loudwater Bowls Club
• Flackwell Heath Minors Football Club
AGENDA ITEM 4
Allotments
Members are asked to NOTE that the Chapel Road BBQ will be held on 25 September and the Ashley Drive Picnic is set for 11 September.
Plot vacancies and waiting list are not being reported as renewals have already been sent out.
AGENDA ITEM 5
Tylers Green Common
5.1 Track 4
Following the committee site visit, members were pleased to see the general condition of the track.
Members are now asked to CONSIDER and, if so minded, APPROVE investigating a drainage option to assist with the surface water issues on the track.
5.2 Tylers Green Management Plan – Fire ride
Members are asked to CONSIDER and, if so minded, APPROVE one of the quotations received for the work required to the fire ride. Conifers to the rear of one of the properties are now overhanging the fire break and negating it’s use.
Quote A £440.00
Quote B £450.00
AGENDA ITEM 6
Playgrounds
6.1 Ashley Drive Recreation Ground
6.1.1 Benches
Members are asked to CONSIDER and, if so minded, APPROVE the addition of a further bench to the site. The existing benches are now within the fenced off play area. The council bench of choice for play areas is the Southampton bench as attached at APPENDIX A
6.1.2 Lidded bins
Following a string of messages advising of rubbish being strewn around the site, members are asked to CONSIDER the option of swapping out the Beau cage and liner at the site with a lidded Ben cage and liner at a cost of £365.00 per bin. There are currently 4 Beau bins at the site.
6.2 Straight Bit Recreation Ground
6.2.1 Play area fencing
Members are asked to NOTE that the previously approved fencing has been ordered and will be installed following the school summer holiday, the delay to the installation has been caused due to manufacturing issues.
6.2.2 Update on quotes/insurance following vandalism
Members are asked to NOTE that quotations have been requested for the repair/replacement of vandalised equipment. Once received they will be forwarded to our insurance company.
Members are asked to NOTE that since the initial problem the safety surfacing near the large tower has also been picked and broken up. This area had previously been replaced.
Members are asked to CONSIDER the option of fencing off the whole recreation ground due to safety concerns aired by residents who are being harassed in their gardens by teenage users of the site. This would entail fencing, pedestrian and vehicle gate to the Straight Bit roadside and fencing and pedestrian gate along to footpath leading to The Meadows. APPENDIX B
Members are asked to NOTE that the Clerk is currently investigating the option of CCTV at the site.
6.2.3 Memorial Bench C Leonard
Following the last committee meeting in June when a metal picnic bench was approved as a memorial bench for Carolyn Leonard, members are asked to NOTE that a recycled plastic bench has now been suggested by the Flackwell Heath Residents Association. The Association had concerns relating to a metal bench as it could be unusable in hot weather.
Members are asked to CONSIDER the change from a metal picnic bench to a recycled plastic bench.
6.3 Play inspection report – risks
Members are asked to NOTE the two areas of concern raised by the play inspection APPENDIX C. These are the only two moderate risks requiring attention – the vandalism at Straight Bit and the gate leading from the MUGA at Derehams Lane Recreation Ground.
6.4 Novelty bins for play areas
Members are asked to CONSIDER and if so minded, APPROVE the introduction of novelty bins at the play areas within the parish. The suggested in and related costs are attached at APPENDIX D
AGENDA ITEM 7
Orchard Green Hedge Project Update
Members are asked to NOTE that the hedging for the project is on target for a start date in October.
AGENDA ITEM 8
The Queen’s Green Canopy
Following the last committee meeting in June when it was resolved to be part of this project, a couple of locations for trees are now being brought to members for their consideration and approval.
• Flackwell Heath – at the Straight Bit Recreation Ground to replace the cherry tree
• Tylers Green – triangle opposite the Village Hall of Church Road
• Loudwater – Boundary Recreation Ground
Members are asked to suggest further/alternative locations.
AGENDA ITEM 9
Noticeboards
9.1 History Group – Chapel Road, Flackwell Heath
Members are asked to CONSIDER a request from the local history group for the installation of a noticeboard at the junction of Chapel Road/Straight Bit. Options for the board at APPENDIX E
9.2 Request from Penn & Tylers Green Residents Society
Members are asked to CONSIDER and, if so minded, APPROVE a request from the Penn & Tylers Green Residents Society APPENDIX F to fund two interpretation boards in Tylers Green.
9.3 Replacement for noticeboard opposite the Village Hall, Tylers Green
Members are asked to CONSIDER an option for replacing the Oak noticeboard at the above site, which constantly sticks in the wet weather, with a recycled plastic alternative. APPENDIX G
AGENDA ITEM 10
Derehams Lane Recreation Ground
10.1 Step repairs
Members are asked to NOTE that the work to replace/repair the steps at the site has been completed.
10.2 Loudwater Bowls Club
Cllr Jordan attended the last meeting of the Bowls Club in July and his report is attached at APPENDIX H
AGENDA ITEM 11
Treeworks
11.1 King’s Wood
Members are asked to CONSIDER and, if so minded, APPROVE one of the quotations received for the felling of 5 Beech on property boundaries in Elmshott Close, ivy girdling and crown lifting to 6 trees.
Quote A £4,500.00
Quote B £5,400.00
11.2 Straight Bit car park
Members are asked to CONSIDER and, if so minded, APPROVE one of the quotations received to raise the canopies of the Lime trees along the frontage of the site.
Quote A £1.050.00
Quote B £1,100.00
11.3 Railway Land
Members are asked to CONSIDER and, if so minded, APPROVE one of the quotations received to remove 2 groups of Ash tree, reduce a Walnut tree and Field Maple and remove a Rowan.
Quote A £2,200.00
Quote B £1,900.00
11.4 Magpie Wood
Members are asked to CONSIDER and, if so minded, APPROVE one of the quotations received to cut back a Lime tree from a property boundary.
Quote A £250.00
Quote B £380.00
AGENDA ITEM 12
Committee Site Visits – not mentioned elsewhere on the agenda
At the site visit the following were noted:
Magpie Wood – members are asked to NOTE that wild daffodil bulbs and addition English bluebells will be purchased for Cllr Jordan at a cost of £79.00.
Members are asked to NOTE that the post and wire fencing to the eastern boundary of the site needs repair; the contractor will be contacted for a quote.
Railway Land – members are asked to suggest some options for stabilising the failing banks to the site.
AGENDA ITEM 13
Dog Waste Collection
Members are asked to NOTE that the new contractor has done a partial pick up, we are still experiencing issues and a currently looking into an alternative more reliable option.
Members are asked to CONSIDER a further request from a resident in Tylers Green to re-site the dog waste bin on the fire ride, they report smells from the bin and an increase in flies in the back garden. The resident is happy to contribute towards the cost of the re-siting as before.
AGENDA ITEM 14
Committee Finances
Members are asked to NOTE the committee income and expenditure to Period 4 (July). APPENDIX I
AGENDA ITEM 15
Questions from committee members and the public
A maximum of fifteen minutes will be given to members of the public, who may make representations, ask and answer questions and/or give evidence in respect of any item of business included in the agenda. Members of the public wishing to speak at the beginning of the meeting should inform the Clerk of this request as soon as possible.
AGENDA ITEM 16
Accounts for payment
Accounts for payment were circulated prior at the meeting for councillors to note.
Date and time of next meeting: Tuesday, 26 October 2021 @ 7.30pm