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CHEPPING WYCOMBE PARISH COUNCIL
OPEN SPACES COMMITTEE
Members of the council are summoned to attend the meeting to be held on Thursday 11 January 2024 at 7.30pm at the Council Office, Cock Lane, Tylers Green, High Wycombe Bucks HP10 8DS
Committee membership: Cllr L Willis (Chairman) Cllr I Forbes
Cllr L Webb (Vice-chairman) Cllr C Jordan
Cllr J Gurney Cllr S Digby Cllr L Johncock Cllr H Darch Cllr S Herron Cllr D Johncock
Cllr K Wood (ex officio)
AGENDA
- Apologies for absence
Schedule 12 of the Local Government Act 1972 requires members who cannot attend a meeting to tender apologies to the Clerk.
- Declarations of members’ interests in Items on the agenda
To receive any pecuniary or non-pecuniary declarations of interest and confirmation of any relevant dispensations.
- i) Under the Localism Act 2011 (sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer (Clerk) of it.
- ii) Should any Member have a Disclosable Pecuniary Interest in an item on the agenda, the Member may not participate in consideration of that item unless a Dispensation has first been requested (in writing) and granted by the Council.
- Delegated Action
- Allotments
- Chapel Road – Lawn mower removal from shed
- Ashley Drive – Additional plot creation
- Play Areas
- Straight Bit Recreation Ground, Flackwell Heath
5.1.1 Telecommunications mast
5.1.2 Flackwell Heath Bowls Club – Site Visit
5.1.3 Straight Bit Car Park
- Boundary Road Recreation Ground, Loudwater
5.2.1 Winter Planting
- Oakland Way, Flackwell Heath
- Skate Park Update
- Derehams Lane Recreation Ground
- Committee Finances
- Questions from council members and the public
- Accounts for Payment
AGENDA ITEM 3
Delegated Action
Members are asked to NOTE that the following delegated action was taken since the last committee meeting;
Fell one rotten hornbeam and removal of dead overhanging branches in Track 5 £600.00
Back Common, Tylers Green the track leads down to Potters Cross
AGENDA ITEM 4
Allotments
Members are asked to NOTE that there are no vacancies at either site.
There are currently 14 people on the waiting list for Ashley Drive and 1 on the waiting list for Chapel Road.
4.1 Chapel Road
Members are asked to NOTE that following a meeting, with the Flackwell Heath Allotment Association before Christmas, it was highlighted that persons’ unknown have been leaving electric lawnmowers in the shed. A sign will be placed on the shed to ask for their removal.
4.2 Ashley Drive
Members are asked to NOTE that due to the continual waiting list issues the allotment plots on the back boundary will be re-instated along with the plot that had been used as the composting area, this will give us 6 extra plots. This has been made possible due to the removal of the majority of the hedge which has been replaced by property owners on that boundary with fencing.
AGENDA ITEM 5
Playgrounds
5.1 Straight Bit Recreation Ground, Flackwell Heath
5.1.1 Telecommunications mast
Members are asked to RECEIVE a verbal update from the Clerk.
5.1.2 Flackwell Heath Bowls Club Site Visit
Members are asked to CONSIDER arranging a further meeting with the Bowls Club who are asking for help with car parking and the access pathway across the recreation ground.
5.1.3 Straight Bit Car Park
Members are asked to CONSIDER obtaining quotations for the re-surfacing and marking of the car park.
5.2 Boundary Road Recreation Ground, Loudwater
5.2.1 Winter Planting
Members are asked to NOTE that the planting discussed at the last committee meeting has been ordered and will be planted on receipt.
AGENDA ITEM 6
Oakland Way, Flackwell Heath
Members are asked to NOTE that the Licence 50 has been completed and the bollards are on order.
AGENDA ITEM 7
Skate Park Update
Members are asked to RECEIVE a verbal update from Cllr D Johncock and Cllr L Webb.
AGENDA ITEM 8
Derehams Lane Recreation Ground
Members are asked to NOTE the revised drawing at APPENDIX A for the pre-planning stage. Members are asked to NOTE that the architect has advised that;
- a two-storey building would not be looked on favourably,
- the tracks have been costed as having a self-binding gravel surface,
- the buildings would better suit a modular form of construction which would minimise any downtime – costings should be allowed around £2.5k to £3k per m2 , thus probable costs of between £250k – £300k for the changing facilities/garage and £375K – £450k for the pavilion.
- The project could be split into different elements for planning purposes – with a masterplan for the whole scheme.
Members are asked to CONSIDER and, if so minded, APPROVE the move to the next stage of pre-planning. The architect will prepare a Supporting Statement to be sent along with the drawings.
AGENDA ITEM 9
Committee Finances
8.1 Income and Expenditure Month 8
Members are also asked to NOTE the committee income and expenditure to Period 8 (November) APPENDIX B
AGENDA ITEM 10
Questions from committee members and the public
A maximum of fifteen minutes will be given to members of the public, who may make representations, ask and answer questions and/or give evidence in respect of any item of business included in the agenda. Members of the public wishing to speak at the beginning of the meeting should inform the Clerk of this request as soon as possible.
AGENDA ITEM 11
Accounts for payment
Accounts for payment will be circulated at the meeting for consideration by councillors.
Date and time of next meeting: Tuesday 5 March 2024 @ 7.30pm