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CHEPPING WYCOMBE PARISH COUNCIL
OPEN SPACES COMMITTEE
Members of the council are summoned to attend the meeting to be held on Tuesday 5 March 2024 at 7.30pm at the Council Office, Cock Lane, Tylers Green, High Wycombe Bucks HP10 8DS
Committee membership: Cllr L Willis (Chairman) Cllr I Forbes
Cllr L Webb (Vice-chairman) Cllr C Jordan
Cllr J Gurney Cllr S Digby Cllr L Johncock Cllr H Darch Cllr S Herron Cllr D Johncock
Cllr K Wood (ex officio)
AGENDA
- Apologies for absence
Schedule 12 of the Local Government Act 1972 requires members who cannot attend a meeting to tender apologies to the Clerk.
- Declarations of members’ interests in Items on the agenda
To receive any pecuniary or non-pecuniary declarations of interest and confirmation of any relevant dispensations.
- i) Under the Localism Act 2011 (sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer (Clerk) of it.
- ii) Should any Member have a Disclosable Pecuniary Interest in an item on the agenda, the Member may not participate in consideration of that item unless a Dispensation has first been requested (in writing) and granted by the Council.
- Delegated Action
- Allotments
- Ashley Drive – Track at the Scout Hut Entrance
- Ashley Drive – extra plots
- Play Areas
- Straight Bit Recreation Ground, Flackwell Heath
5.1.1 Flackwell Heath Bowls Club – Site Visit
5.1.2 Straight Bit Car Park
5.1.3 Accident Claim
- Boundary Road Recreation Ground, Loudwater
5.2.1 Safety Surface
5.3 Ashley Drive Recreation Ground, Tylers Green
5.3.1 Safety Surface
- Oakland Way, Flackwell Heath
- Derehams Lane Recreation Ground
- Tylers Green Common –
8.1 Penn & Tylers Green Football Tournament Car Parking
- Committee Finances
9.1 Income & Expenditure Month 10
- Questions from council members and the public
- Accounts for Payment
AGENDA ITEM 3
Delegated Action
Members are asked to NOTE that there have been no delegated actions taken since the last committee meeting.
AGENDA ITEM 4
Allotments
Members are asked to NOTE that there are no vacancies at either site.
There are currently 14 people on the waiting list for Ashley Drive and none on the waiting list for Chapel Road.
4.1 Ashley Drive – Track at the Scout Hut Entrance
Members are asked to CONSIDER and, if so minded, APPROVE some remedial work to the above track. It is intended to deal with the potholes and raise the surface slightly to help with drainage as the track is holding water after heavy rain.
4.2 Ashley Drive – extra plots
Members are asked to NOTE that following further inspection of the site 5 new full-size plots can be re-instated as soon as practicably possible.
AGENDA ITEM 5
Playgrounds
5.1 Straight Bit Recreation Ground, Flackwell Heath
5.1.1 Flackwell Heath Bowls Club Site Visit
Members are asked to NOTE the new date of Thursday, 21 March in the afternoon (time to be confirmed) for the site visit to meet with Bowls Club members to discuss the car parking issues and lighting.
5.1.2 Straight Bit Car Park
Members are asked to CONSIDER and, if so minded, APPROVE the single tender action quote to resurface the existing car park and white line the bays at a cost of £17,430.00.
Members are also asked to REVIEW a further quotation for an extension to the car park behind the toilet block at a cost of £10,860.00.
5.1.3 Accident Claim
Members are asked to CONSIDER a claim received by the office on Sunday 18 February 2024. The original incident took place in April 2023 at which time the claimant completed a FixMyStreet form. Buckinghamshire Council have recently sent back the claim advising that the area is not under their jurisdiction. The clerk will provide a verbal report.
5.2 Boundary Road Recreation Ground, Loudwater
5.2.1 Safety Surface
Members are asked to CONSIDER and, if so minded, APPROVE one of the quotations provided to replace the overgrown surfacing at the above site. The quotations are for the renewal of the whole area.
Quote A £29,124.00 = 325sqm
Quote B £35,057.91 = 352sqm
5.3 Ashley Drive Recreation Ground, Tylers Green
5.3.1 Safety Surface
Members are asked to CONSIDER and, if so minded, APPROVE one of the quotations provided to replace the lifting surface around the teacup and roundabout at the above site.
Quote A £8,140.00
Quote B £8,088.93
AGENDA ITEM 6
Oakland Way, Flackwell Heath
Members are asked to NOTE that the bollards have arrive, the resident has been informed and the installation date is to be confirmed.
AGENDA ITEM 7
Derehams Lane Recreation Ground
Members are asked to NOTE that the drawings and supporting statement have been sent in for pre-planning advice.
AGENDA ITEM 8
Tylers Green Common
8.1 Penn & Tylers Green Football Tournament Car Parking
Members are asked to CONSIDER and, if so minded, APPROVE the proposed plan from the Football Club for car parking on the Front Common, Tylers Green. APPENDIX A
AGENDA ITEM 9
Committee Finances
9.1 Income and Expenditure Month 10
Members are also asked to NOTE the committee income and expenditure to Period 10 (January) APPENDIX B
AGENDA ITEM 10
Questions from committee members and the public
A maximum of fifteen minutes will be given to members of the public, who may make representations, ask and answer questions and/or give evidence in respect of any item of business included in the agenda. Members of the public wishing to speak at the beginning of the meeting should inform the Clerk of this request as soon as possible.
AGENDA ITEM 11
Accounts for payment
Accounts for payment will be circulated at the meeting for consideration by councillors.
Date and time of next meeting: Tuesday 21 May 2024 @ 7.30pm