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CHEPPING WYCOMBE PARISH COUNCIL
OPEN SPACES COMMITTEE
Members of the council are summoned to attend the meeting to be held on Tuesday 28 January 2025 at 7.30pm at the Council Office, Cock Lane, Tylers Green, High Wycombe Bucks HP10 8DS
Committee membership: Cllr L Willis (Chairman) Cllr I Forbes
Cllr L Webb (Vice-chairman) Cllr C Jordan
Cllr J Gurney Cllr S Digby Cllr L Johncock Cllr H Darch Cllr S Herron Cllr D Johncock
Cllr K Wood (ex officio)
AGENDA
- Apologies for absence
Schedule 12 of the Local Government Act 1972 requires members who cannot attend a meeting to tender apologies to the Clerk.
- Declarations of members’ interests in Items on the agenda
To receive any pecuniary or non-pecuniary declarations of interest and confirmation of any relevant dispensations.
- i) Under the Localism Act 2011 (sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer (Clerk) of it.
- ii) Should any Member have a Disclosable Pecuniary Interest in an item on the agenda, the Member may not participate in consideration of that item unless a Dispensation has first been requested (in writing) and granted by the Council.
- Delegated Action
- Allotments
- Derehams Lane Recreation Ground
- Loudwater Bowls Club
- Play Areas
- Straight Bit Recreation Ground, Flackwell Heath
6.1.1 Cargo netting on Grand Tower
- Tree Work
- Biodiversity Project
- Gate Permits
- Railway Land, Loudwater
- Committee Finances
- Income and Expenditure Month 9 (December)
- Questions from council members and the public
- Accounts for Payment
AGENDA ITEM 3
Delegated Action
Members are asked to NOTE that since the last meeting in October the following delegated actions have been taken:
Remove of dangers dead wood Ashley Drive Allotments, TG £350.00
Ordered – Dismantling of dying Ash King’s Wood, TG £720.00
AGENDA ITEM 4
Allotments
Members are asked to NOTE that there are currently 14 people on the waiting list for Ashley Drive and 3 on the waiting list for Chapel Road.
Chapel Road have 1 full plot and one-half plot available which are currently being offered to two people on the waiting list mentioned above. There are no vacant plots at Ashley Drive.
The work to tracks at both allotments sites will be scheduled over the next two months.
AGENDA ITEM 5
Derehams Lane Recreation Ground
Members are asked to NOTE that the architect has provided the following quotations for surveys, as required by the Planning Authority, for consideration with a view to approval;
Aboricultural Impact Assessment (APPENDIX A): £1,035.00
Ecology Survey (APPENDIX B): £2,485.00
5.1 Loudwater Bowls Club
Members are asked to NOTE that the site visit took place on 1 November 2024. Members are asked to RECEIVE a verbal update.
AGENDA ITEM 6
Playgrounds
6.1 Straight Bit Recreation Ground, Flackwell Heath
6.1.1 Cargo netting on Grand Tower
Members are asked to NOTE that the replacement cargo netting arrived from France, however it was the wrong size. Work at the site has been prioritised by the contractor and pressure put on the supplier of the cargo net.
AGENDA ITEM 7
Tree Work
Straight Bit to Cherrywood Gardens: Members are asked to NOTE that the work ordered has now been completed. As previously discussed, a site visit was suggested following the work, members are now asked to confirm a date for the visit.
King’s Wood: Members are asked to NOTE that there is some serious ash dieback near to the Skills & Thrills area in the wood. The Clerk was given the delegated power to instigate the work up to a cost of £4,000. Member are asked to NOTE that the quotations were obtained, and the work will be undertaken at a cost of £1,800.00.
AGENDA ITEM 8
Biodiversity Strategy- Key Areas of Focus
Members are asked to CONSIDER and, if so minded, APPROVE the report attached at APPENDIX C from Cllr Webb.
Members are asked to NOTE that the biodiversity working group have met and are asked to RECEIVE a further verbal update from Cllr Webb.
AGENDA ITEM 9
Gate Permits
Members are asked to CONSIDER the revival of the Gate Permits. The permits would be for gates onto council owned property. Members are reminded that this was discussed at length in 2016 however it did not progress. Information from NALC relating to Gate Access is attached at APPENDIX D
AGENDA ITEM 10
Railway Land
Members are asked to NOTE that several attempts have been made to speak with the Geotechnical company.
Members are asked to CONSIDER and, if so minded, APPROVE the following costs.
- £105.00/hr to attend site to carry out initial walkover survey and provision of initial report with recommendations
- 60p/mile for the site visit
For initial budgeting purposes you could assume a maximum of 2 days work (incl of site visit).
Rates are exclusive of VAT. Visit could take place within two weeks of instruction to proceed with the report to follow shortly thereafter.
AGENDA ITEM 11
Committee Finances
11.1 Income & Expenditure
Members are asked to NOTE the income and expenditure for month 9 (December) APPENDIX E
AGENDA ITEM 12
Questions from committee members and the public
A maximum of fifteen minutes will be given to members of the public, who may make representations, ask and answer questions and/or give evidence in respect of any item of business included in the agenda. Members of the public wishing to speak at the beginning of the meeting should inform the Clerk of this request as soon as possible.
AGENDA ITEM 13
Accounts for payment
Accounts for payment will be circulated at the meeting for consideration by councillors.
Date and time of next meeting: Thursday 29 May 2025 @ 7.30pm