Click on the button below to view the minutes from this meeting. The document is stored as a PDF document which can be viewed online, or downloaded and saved. Where applicable an appendices document (PDF) has been added which may contain additional supporting documents from this meeting.
If there is an asterisk symbol * on the button, the document(s) for this meeting have not been published yet.
Search Terms
CHEPPING WYCOMBE PARISH COUNCIL
Report of the Council meeting held on Tuesday, 19 December 2023 at 7.30pm at the Council Chamber, Cock Lane, Tylers Green, Bucks HP10 8DS
Present: Cllr K Wood (Chairman) Cllr C Dodds
Cllr D Johncock (Vice-chairman) Cllr L Johncock
Cllr L Willis Cllr J Herschel
Cllr R Wilks Cllr C Jordan
Cllr A Barron Cllr I Forbes
Cllr H Darch Cllr S Herron
Cllr L Webb
Also present: Mr G Christie (CWPC)
FC/23/044 Apologies for Absence
Apologies for absence were received and approved from Cllr S Digby (holiday), Cllr J Gurney (family) and Cllr S Barrett (meeting).
FC/23/045 Declarations of Interest and Code of Conduct
Declaration were received from Cllr K Wood having an interest in agenda item 8 Fees & Charges,
Cllr A Barron and Cllr R Wilks having an in interest in agenda item 18 being in receipt of expenses
payments.
FC/23/046 Council Minutes
It was RESOLVED that;
The report of the Council meeting held on Thursday 19 October 2023 be approved as an accurate record.
FC/23/047 Open Spaces Committee
Council was asked to consider the report of the Committee meeting held on Thursday 2 November 2023. OS/23/031 2.2 Cllr Willis advised that a meeting had been arranged with the Flackwell Heath Bowls Club as requested however the Bowls Club failed to attend. A further meeting will be arranged in the new year.
It was RESOLVED that;
the report of the Committee meeting held on Thursday 2 November 2023 be approved.
FC/23/048 Works & Services Committee
Council was asked to consider the report of the Committee meeting held on Thursday 28 October 2023. WS/23/040 Cllr Dodds advised that the Bag Drop Boxes had all been removed and thanked Cllr Barrett for his assistance.
It was RESOLVED that;
the report of the Committee meeting held on Thursday 28 October 2023 be approved.
FC/23/049 Finance & General Purposes Committee
It was RESOLVED that;
The report of the Committee meeting held on Thursday 30 November 2023 be approved.
FC/23/050 Planning Meetings
It was RESOLVED that;
the reports of the Planning Meetings held on Tuesday 3 October, Tuesday 17 October, Tuesday 31 October, Tuesday 14 November and Tuesday 28 November be approved.
Council was also asked to note the schedule of applications from 13 September to 8 December 2023, showing eventual outcomes of the parish council submitted objections.
The Treadaway Court application was noted as ‘disposed of’. It was possibly that the applicant had not pursued the appeal as they had already put in another application.
FC/23/051 Fees & Charges 2024/25
Council was asked to consider the recommendation from the Finance & General Purposes committee to approve the Fees and Charges for 2024/25. It was noted that there had been an increase of 6.7% applied in line with the CPI for September, excepting the cemetery fees, allotment and pavilion rentals.
It was RESOLVED that;
The Fees and Charges for 2024/25 be approved.
FC/23/052 Calendar of Meetings
Council was asked to consider the recommendation from the Finance & General Purposes committee to approve the meeting dates for 2024.
It was RESOLVED that;
The Calendar of Meetings for 2024 be approved.
FC/23/053 Lease – Oakwood, Flackwell Heath
Council was asked to consider the recommendation from the Finance & General Purposes committee to approve the Lease for the above site for signing by the Chairman and Vice Chairman of Council.
It was RESOLVED that;
the Lease be approved for signing by the Chairman and Vice Chairman of the Council.
FC/23/054 Grant – Flackwell Heath Community Association
Council was asked to consider a grant in the sum of £2,000 as a contribution towards the fitting of new top windows and the community centre in Flackwell Heath. Council was asked to note that this request had been supported at the Finance & General Purposes committee.
It was RESOLVED that;
the grant of £2,000 be approved as a contribution towards the new windows at the Community Centre.
Cllr Herschel abstained from the vote citing that the Association had a large amount in their reserves.
FC/23/055 Community Assets – Methodist Church, Flackwell Heath
Council was asked to consider an application to the Community Asset Register for the Methodist Church in Flackwell Heath.
It was RESOLVED that;
the Church would be a great loss to the community and therefore an application to the Community Asset Register for the Methodist Church was approved.
Cllr Webb declared an interest living opposite the Church and abstained from the vote.
FC/23/056 Propositions
- MVAS Replacement Signs
Council was asked to consider the proposal brought by Cllr D Johncock and seconded by Cllr I Forbes for the purchase of 4 permanent VAS units at an estimated total cost of up to £18k for installation to the following sites, Tylers Green – Hammersley Lane, Loudwater – Kingsmead Road and Treadaway Hill and Flackwell Heath – Blind Lane
It was RESOLVED that;
further investigation was required on the ongoing maintenance of the new signs, costings to be obtained for the next meeting. Approval was given to finalising the locations and the fixing for the solar panels and, in principle, the purchase of the signs.
Cllr Herschel abstained from the vote due to a lack of information.
- Hammersley Lane, Tylers Green – Signs
Council was asked to consider the proposal brought by Cllr I Forbes and seconded by Cllr H Darch as follows;
‘To urge Buckinghamshire Council to erect signs warning of pedestrians in the highway at either end of the narrow section in Hammersley Lane’.
It was RESOLVED that;
support for the installation of warning signs be approved and Buckinghamshire Council be contacted to request the erection of the signs.
It was noted that an article was going into the next newsletter. It was also noted that this could be taken to the Community Board as a project.
- Biodiversity Project – Chiltern Rangers
Following on from the presentation by John Shaw from Chiltern Rangers at the last Open Spaces meeting, Council was asked to receive a verbal update from the Chairman.
Council was asked to approve a £960 contribution which would amount to 10% of the total project cost and also allow Chiltern Rangers to take forward the project of planting a mixed native hedgerow along the orchard area of Chapman Lane.
It was RESOLVED that;
the contribution of £960.00 for the project be approved along with the planting of the native hedgerow.
Council was also asked to consider further investigation relating to costs and terms of reference for a longer term more substantial project for an Open Spaces strategy as detailed in attached email from John Shaw.
It was RESOLVED that;
further information be sought from Chiltern Rangers/John Shaw as to costs and terms of reference for this project together with information on the longer-term project.
FC/23/057 Council Budget 2024/25
Council was asked to consider the recommendation from the Finance & General Purposes committee to approve the budget for 2024/25. Individual committee budgets had been agreed at committee level prior to being taken to the Finance & General Purposes committee.
It was RESOLVED that;
the Budget for 2024/25, as presented at the meeting, be approved.
FC/23/058 Precept 2024/25
Council was asked to consider the recommendation from the Finance & General Purposes committee to increase the Precept by a showing a 4.99% uplift in the amount paid to the parish by individual households for a Band D property this would be an increase of £3 over the year.
It was RESOLVED that;
an increase of 4.99% be approved to ensure the future of longer-term projects including the rejuvenation of Derehams Recreation Ground.
Cllr Herron and Cllr Wood both abstained from the vote.
Cllr Herschel left the meeting at 8.33pm
FC/23/059 Five Year Plan
Council was asked to note the updated Five-Year Plan.
FC/23/060 Questions by Members of the Council
Cllr Dodds asked about the interest rate on the Council’s Business Saver account. This would be checked.
FC/23/061 Public Participation
Mr Christie asked if the increase in Lyme disease had been considered within the biodiversity project, with longer grass and uncut areas this could cause an issue.
Cllr Wood advised that she would take advice.
FC/23/062 Accounts for Payment
Accounts for payment were circulated as a to note item at the meeting, due to Christmas post they were processed a week earlier than the meeting.
The payments were agreed as seen.
Cllr Herschel returned to the meeting at 8.36pm
The Chairman thanked members for their attendance, wished them a Merry Christmas and a Happy New Year and closed the meeting at 8.36pm
Signed: Dated: 22 February 2024