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CHEPPING WYCOMBE PARISH COUNCIL
WORKS & SERVICES COMMITTEE
“Cherish the past, adorn the present, construct for the future”
Report of the meeting to be held on Thursday 13 February 2025 at 7.30pm at the
Council Office, Cock Lane, Tylers Green, High Wycombe, Bucks, HP10 8DS
Present: Cllr C Dodds – Chairman Cllr C Jordan
Cllr R Wilks – Vice-chairman Cllr S Herron Cllr L Johncock Cllr K Wood
Cllr A Barron Cllr S Barrett
Cllr D Johncock (ex officio)
Also present: Cllr K Griffiths
WS/24/046 Apologies for absence
Apologies were received and approved from Cllr Gurney (recovery from operation) and Cllr Herschel (unwell)
WS/24/047 Declarations of members’ interests in items on the agenda
There were none.
WS/24/048 Delegated Action
Members were asked to note the following delegated actions by the Chairman of committee and the clerk since the last committee meeting in November:
- Leak in Wardens House (behind the shower) £640.00
WS/24/049 Offices, depot and warden’s house
1 Lean-to
Members were asked to note that work to install a lean-to at the depot was nearly completed with only a small section of guttering left to install.
2 Electrical installation to depot/workshop
Members were asked to note that two quotes had been received for this work. However, Cllr Dodds had now created a revised specification for the works that would tidy up the current electrics and futureproof the supply. He will meet with the two contractors on site to discuss the requirements.
The new quotations will be brought back to committee in June.
3 Solar Panels
Members were asked to note that two quotations for this work had been received to date. No further action to be taken on the item at the moment.
Cllr S Barrett arrived 7.40pm
4 CCTV Upgrade
Members were asked to note that the CCTV upgrade took place in December we have an 8-channel recorder and 5 cameras around the office complex site.
5 Washroom are refurbishment – workshop
Members were asked to note that two quotations had been received. A third quotation will be obtained.
It was RESOLVED that;
the Chairman of committee along with the clerk would have delegated authority to spend up to £8,000 on the project.
WS/24/050 Cemeteries
1 Altona Road
Members were asked to note that the photographing of the memorials had not been started at the site.
Members were asked to note that the crab apple trees had been planted in the extension area along the path as previously agreed.
2 Cock Lane
Members were asked to note that the bed at the end of the path had been built up and planted with broome, buckthorn and berberis.
WS/24/051 War Memorials
Members were asked to note that the Grounds Team would be scheduling in another clean of the memorial. They felt that they did not have enough time to do a complete job.
It was noted that Cllr Darch had asked ‘why is the St Margarets church war memorial not included in the planned works for cleaning memorials and what can we do to facilitate getting it cleaned as it is in a very dirty and sorry state?’
The clerk advised that the parish council did not have authority to touch anything on the building walls, but an approached had already been made to the Parish Office to obtain a Faculty for the work to be carried out.
WS/24/052 FH Street Litter Bins
Members were asked to note that emails had been exchanged with Mr Sexton (Buckinghamshire Council) in relation to the relocation of two bins and a replacement bin. However, in the meantime two bins in the village have gone missing, which will need replacing. Cllr Dodds has also been in contact with Mr Sexton and is awaiting a reply at which point a site visit will probably be the next best course of action. Cllr D Johncock offered his assistance.
It was RESOLVED that;
we hold the project until a reply and possible site visit with Mr Sexton has been arranged.
WS/24/053 LED Footway Lighting
Members were asked to note that the 54 high priority repairs to the LED footway lighting in Flackwell Heath started in early December. The Clerk had asked for an update on progress which is still awaited.
WS/24/054 Improving our footpaths project
This item has been deferred due to Cllr Herschel being unable to attend the meeting. A slide deck is being prepared which will be circulated to members upon receipt.
WS/24/055 Committee Finances
Members were asked to note the committee’s income and expenditure to Period 9 (December).
WS/24/056 Questions from committee members and the public
There were no questions
WS/24/057 Accounts for payment
Accounts for payment were circulated at the meeting for consideration by councillors.
It was RESOLVED that;
the accounts for payment be approved and cheques numbered 11417 to 11421 be signed and that direct debits to Barclays, Castle Water, EE, E-ON Next, Peninsula Business Solutions, Shell (Fuel Card Services) Ltd, Shorts Group Limited, and Trade UK as well as transfers to Carington Estates, Cutting Edge Garden Machinery, Brocklehurst Architects, CLG Auto Electrics, FHRA, GDT Fire Extinguishers, SparkX and K&S Walker be approved for payment.
The chairman thanked members for their attendance and closed the meeting at 8.01pm