Council Agenda 300426

CHEPPING WYCOMBE PARISH COUNCIL

 

 

COUNCIL AGENDA

 

Members of the council are summoned to attend the Council meeting to be held on Thursday,

30 April 2026 at 7.30pm at the Council Chamber, Cock Lane, Tylers Green, Bucks  HP10 8DS

 

 

Members of the public are permitted to make representations, ask and answer questions, in respect of any item of business included in the agenda. A fifteen-minute period is permitted in total.

 

1. Apologies for Absence

Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Clerk.

 

2. Declarations of Interest and Code of Conduct

To receive any pecuniary or non-pecuniary declarations of interest and confirmation of any relevant dispensations.

1. i) Under the Localism Act 2011 (sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer (Clerk) of it.
2. ii) Should any Member have a Disclosable Pecuniary Interest in an item on the agenda, the Member may not participate in consideration of that item unless a Dispensation has first been requested (in writing) and granted by the Council.

 

3. Council Minutes

To CONSIDER the attached minutes of the Council meeting held on Thursday 19 March 2026(Pages 3-6)

 

4. Finance & General Purposes Committee

To CONSIDER the attached report of the Committee meeting held on Thursday 16 April 2026 (Pages 7-9)

 

5. Planning Meetings

To CONSIDER the attached reports of the Planning Meetings held on 24 March 2026 (pages 10-12) and 7 April 2026 (pages 13-15)

 

Council is also asked to NOTE the schedule of applications from March to April APPENDIX A (page 16), showing eventual outcomes of the parish council submitted objections.

 

6. Policies and Procedures

Council is asked to CONSIDER the recommendation from the Finance & General Purposes Committee to re-adopt the following policy documents which can be found of the parish council website www.cwpc.org.uk , however if anyone would like to have a copy prior to the meeting please contact the office.  Council is asked to NOTE that no changes are proposed.

 

6.1  Information & Data Protection Policy 

6.2  Document Retention & Disposal Policy 

6.3  IT Security and Acceptable Use 

6.4  Data Breach Policy 

6.5  Standing Orders

6.6  Financial Regulations

6.7   Complaints Procedure

6.8   Planning Meeting – Terms of Reference  APPENDIX B (pages 17-18)

6.9   Staffing Panel – Terms of Reference  APPENDIX C (page 19)

 

Council is asked to NOTE that the Publicity Policy has been deferred as revisions are required to bring the policy up to date.

 

7. Annual Return and Governance Statement

Council is asked to CONSIDER the recommendation from the Finance & General Purposes Committee to APPROVE for signature the completed annual return and governance statement. APPENDIX D (pages 20-26)

 

Council is asked to NOTE the dates for the exercise of public rights being 3 June to 14 July 2026. APPENDIX E (page 27)

 

8. Biodiversity Plan – Orchard Green, Flackwell Heath

                Council is asked to NOTE the updated plan and the progress made on the site. The working group met     on 15 April to discuss plans for the sites involved in the project; Council is asked to NOTE the record of the meeting. APPENDIX F (pages 28-31)

 

9. Meeting Date – Annual Parish Meeting REMINDER

Council is asked to NOTE the Annual Parish Meeting date – Wednesday, 13 May 2026.  The meeting will start at 7pm and will be held at the Council Offices, Cock Lane.

 

10. Meeting Date Change – Open Spaces

                Council is asked to CONSIDER and, if so minded, APPROVE the date change for the next Open Spaces                 committee from Thursday, 21 May 2026 to Thursday 28 May 2026

 

11. Questions by Members of the Council

At the time of agenda dispatch, no questions by members have been received.

 

12. Public Participation

Members of the public wishing to speak at the beginning of the Council meeting should approach the Clerk with this request as soon as possible.

 

In view of the confidential nature of the business to be considered it is RECOMMENDED that Council resolve to exclude the public and press from the remainder of the meeting as permitted under the Public Bodies (Admissions to Meetings) Act 1960.

 

13. Chairman’s Update

Council is asked to RECEIVE an update from the Chairman on staffing matters.

 

14. Accounts for Payment

Accounts for payment are to be circulated at the meeting for consideration by councillors.

 

 

Wendy Thompson

Clerk of the Council

23 April 2026

 

 

Date & Time of Next Meeting: Tuesday 23 June 2026 @ 7.30pm