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CHEPPING WYCOMBE PARISH COUNCIL
Finance and General Purposes Committee
Members of the council are summoned to attend the meeting to be held on Thursday 9 February 2023 at 7.30pm
at the Council Office, Cock Lane, Tylers Green, High Wycombe Bucks HP10 8DS
The meeting is open to members of the public and press
Committee membership: Cllr I Forbes – Chairman Cllr J Herschel
Cllr A Barron – Vice-chairman Cllr R Wilks
Cllr L Willis Cllr C Dodds
Cllr H Darch Cllr K Wood
Cllr C Jordan (temp) Cllr L Webb
Cllr D Johncock (ex-officio)
AGENDA
- Apologies for absence
Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Clerk.
- Declarations of members’ interests in agenda items
To receive any pecuniary or non-pecuniary declarations of interest and confirmation of any relevant dispensations.
- Under the Localism Act 2011 (sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer (Clerk) of it.
- Should any Member have a Disclosable Pecuniary Interest in an item on the agenda, the Member may not participate in consideration of that item unless a Dispensation has first been requested (in writing) and granted by the Council.
- Staff Matters
- Staff Absence Report
- Appraisals
- Health & Safety Report of any incidents
- Policies and Procedures
- Grants Policy
- Resilience – Emergency Planning
- Training
- Model Councillor-Officer Protocol
- Re-appointment of Internal Auditor
- Grants
- Publicity
- Legal
- Community Board
- Neighbourhood Action Group (NAG)
10.1 Community Speedwatch
- Budget
- Committee Finances (Period 7) October
- Council Finances (Period 7) October
- Community Infrastructure Levy
- Five Year Plan
- Questions from council members and the public
- Accounts for payment
AGENDA ITEM 3
Staff Matters
3.1 Staff Absence Report
Members are asked to RECEIVE a verbal report from the clerk on the sickness absence of staff since the last committee meeting in November.
3.2 Appraisals
Members are asked to NOTE that staff appraisals are underway – the first couple being held yesterday.
AGENDA ITEM 4
Health & Safety Report of any incidents
Members are asked to NOTE that there have been no incidents since the last committee meeting in November. The last notified incident was on 1 February 2022, therefore being incident free for 207 working days as at the date of the agenda being sent out.
AGENDA ITEM 5
Policies and Procedures
5.1 Grants Policy
Members are asked to CONSIDER and, if so minded, APPROVE the attached Grants Policy APPENDIX A.
5.2 Resilience – Emergency Planning
Members are asked to NOTE that the first meeting of the working party was held on Thursday 2 February at 10am. The working party consists of Cllr Forbes, Cllr Barron, Cllr Jordan and the clerk. A verbal update will be given at the meeting.
5.3 Training
Members are asked to NOTE that a councillor training session will be arranged. The session will be set once the refurbishment timeline is known.
5.4 Model Councillor-Officer Protocol
Members are asked to CONSIDER the attached Protocol sent through from BMKALC as a working document for further revision following discussion APPENDIX B
5.5 Re-appointment of Internal Auditor
Members are asked to CONSIDER with a view to recommending the re-appointment of Mr E Newhouse as Internal Auditor for the financial year 2022/23. Last year Mr Newhouse’s fee was £350.00.
Members are asked to NOTE that in accordance with the Joint Panel on Accountability and Governance Practitioners’ Guide March 2022 – 4.11 ‘There is no requirement to rotate auditors but the independence of the appointed person or firm should be reviewed every year ……’
AGENDA ITEM 6
Grants
Members are asked to NOTE that there have been no further requests for funding and the available budget currently stands at £960.00.
AGENDA ITEM 7
Publicity
Members are asked to NOTE that the newsletter is currently at the printer for the first proof.
AGENDA ITEM 8
Legal
Members are asked to NOTE that there are currently no items for consideration.
AGENDA ITEM 9
Community Board
Members are asked to RECEIVE a report from Cllr Barron on any progress with the current projects.
AGENDA ITEM 10
Neighbourhood Action Group (NAG)
Members are asked to NOTE that the next meeting will be held on 23 February at Tylers Green Village Hall.
10.1 Community Speedwatch
Members are asked to NOTE that the Sentinel Camera is currently out of action. It had been attacked by a passing jogger while in use on Treadaway Hill, Flackwell Heath. It has been sent back to Unipar to be checked over. TVP have confirmed that the camera is covered by their insurance.
AGENDA ITEM 11
Budget
11.1 Committee Finances (Period 10) January
Members are asked to NOTE the summary of income and expenditure by committee. APPENDIX C
11.2 Council Finances (Period 10) January
Members are asked to NOTE the summary of the Council’s financial position. APPENDIX D
11.3 Community Infrastructure Levy (CIL)
Members are asked to NOTE that the budget line for CIL currently stands at £57,100.99. These funds are to be used
for community benefit and need to be spent within a timeframe as below:
£57,100.99 2026/27
11.4 Five Year Plan
Members are asked to RECEIVE the amended overview of the likely major funding issues by the Chairman of committee APPENDIX E
AGENDA ITEM 12
Questions from council members and the public
A maximum of fifteen minutes will be given to members of the public, who may make representations, ask and answer questions and/or give evidence in respect of any item of business included in the agenda. If the chairman of the meeting agrees, representations and questions may be taken at the beginning of the meeting. Members of the public wishing to speak at the beginning of the meeting should inform the Clerk of this request as soon as possible.
AGENDA ITEM 13
Accounts for Payment
Accounts for payment are to be circulated at the meeting for consideration by councillors.
Date and time of next meeting: Tuesday 18 April 2023 @ 7.30pm