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CHEPPING WYCOMBE PARISH COUNCIL
Report of the Council meeting held on Thursday, 27 April 2023 at 7.30pm at the Council Chamber, Cock Lane, Tylers Green, Bucks HP10 8DS
Present: Cllr D Johncock (Vice-chairman) Cllr L Johncock
Cllr S Herron Cllr L Willis
Cllr C Jordan Cllr J Herschel
Cllr I Forbes Cllr A Barron
Cllr H Darch Cllr L Webb
Cllr R Wilks Cllr C Dodds
In the absence of Cllr Wood Cllr D Johncock took the chairmanship of the meeting and welcomed the two visitors.
Also present: Cllr N Thomas (Buckinghamshire Council) and Mr A Gibbons (Development Manager, The Hill Group)
FC/22/073 Apologies for Absence
Apologies were received and approved from Cllr S Digby (holiday) Cllr J Gurney (holiday), Cllr K Wood (Ill) and Cllr S Barrett (meeting).
Mr Gibbons introduced himself and advised that The Hill Group had been employed to develop the Ashwells and Bellfield sites on behalf of Buckinghamshire Council. He wanted to attend the meeting to hopefully create a positive relationship with the parish council in order for the development at Ashwells to be a collaborative process. He advised that they would be engaging with the residents’ society in due course.
Mr Gibbons left the meeting at 7.40pm.
FC/22/074 Declarations of Interest and Code of Conduct
Cllr Darch declared an interest in agenda item 13 Grants being a governor at the Tylers Green First School.
FC/22/075 Council Minutes
Council was asked to consider the minutes of the Council meeting held on Thursday 23 February 2023.
Cllr Herschel asked when the Informal meeting would be held. The clerk advised that the Chairman of Council would be setting the date now that the works in the office were nearing completion.
It was RESOLVED that;
the minutes of the Council meeting held on Thursday 23 February 2023 be approved as a true and accurate record.
FC/22/076 Open Spaces Committee
OS/22/053 2.2 Quotations for replacement boat – Cllr Wilks asked what decision had been made on the boat. This item was for consideration further down the agenda.
OS/22/057 Flackwell Heath Golf Club – brown signs – Cllr L Johncock asked if the parish council had heard anymore about the signs. The clerk advised that an email had been sent back to Buckinghamshire Council as requested and no further communication had been received.
OS/22/056 Paths – Cllr Darch thanked the grounds team for their work on the path leading up from New Road, advising that it was much improved.
Cllr Webb also thanked the grounds team for the installation of the History Group noticeboard on Chapel Road, Flackwell Heath.
It was RESOLVED that;
The report of the Committee meeting held on Tuesday 7 March 2023 be approved.
FC/22/077 Works & Services Committee
WS/22/061 1 Office Complex Refurbishment – Cllr Dodds advised that there was a small amount of snagging still outstanding but that the total cost would be below £44k.
It was RESOLVED that;
the report of the Committee meeting held on Thursday, 23 March 2023 be approved.
FC/22/078 Finance & General Purposes Committee
Cllr Forbes advised that the items of note were present on the meeting’s agenda.
It was RESOLVED that;
the report of the Committee meeting held on Tuesday 18 April 2023 be approved.
FC/22/079 Planning Meetings
It was RESOLVED that;
the reports of the Planning Meetings held on 14 February 2023, 28 February 2023, 14 March 2023, 28 March 2023 and 11 April 2023 be approved.
It was noted that the application for the Derehams Inn had been called into Committee at Buckinghamshire Council. It has also been put on the Community Right to Bid Asset Register.
Council was also asked to note the schedule of applications from February to April, showing eventual outcomes of the parish council submitted objections.
It was noted that the planning meetings schedule had been moved by a week.
FC/22/080 Policies and Procedures
Council was asked to consider the recommendation from the Finance & General Purposes Committee to re-adopt the following policy documents. Council was asked to note that no changes had been proposed.
1 Information & Data Protection Policy
2 Retention & Disposal Policy
3 Management of Transferable Data Policy
4 Data Breach Policy
5 Standing Orders
6 Financial Regulations
7 Publicity Policy
8 Complaints Procedure
It was RESOLVED that;
All the above policies be approved for re-adoption for a further year.
FC/22/081 5 Year Plan
Council was asked to note the revised 5 Year Plan. The revisions made following the Finance & General Purposes committee meeting were;
- the addition of an MVAS line for a new style of sign possibly with ANPR and with Community Board assistance
- the removal of the Broxap bins as these have been picked up by Buckinghamshire Council
In relation to the MVAS Cllr Herschel asked if there was any proof that the police took action on the information from the signs. Cllr D Johncock advised that the follow up information could be found on the TVP alerts and also as part of the NAG minutes. It was suggested that this would be a good article for the next parish newsletter.
FC/22/082 Community Board Projects
Council was asked to receive a verbal update Cllr Barron giving any updates from the recent Community Board meeting. Cllr Barron advised that there had not been much movement. The last Highways and Transport meeting had reviewed all the projects completed. He advised that the Sheepridge Lane project would have to wait until next year now.
Cllr Darch felt that the proposals for the Ashley Drive ‘layby’ project appeared to be like excessive, asking if a less costly approach could be investigated. Now that the new contractor is on-board perhaps the project could be re-appraised.
FC/22/083 Annual Return and Governance Statement
Council was asked to consider the recommendation from the Finance & General Purposes Committee to sign the completed annual return and governance statement. Council was asked to note the dates for the exercise of public rights being 5 June to 14 July 2023.
It was RESOLVED that;
The Annual Return and Governance Statement be approved for signing.
The clerk was thanked.
FC/22/084 Straight Bit Recreation Ground
Council was asked to consider the options for the replacement boat at the above site as discussed at the Open Spaces Committee. The favoured boat was option 2 however, this would be dependent on the insurance company, who were currently assessing the claim.
Council was asked to approve the delegation of the final decision to the Chairman of Council and the clerk in conjunction with the Chairman of Open Spaces once an offer from the insurance company had been received.
It was RESOLVED that;
The delegation of the final decision for the replacement boat be approved to include the Chairman of Council, the Chairman and Vice-chairman of Open Spaces along with the clerk.
Council was asked to note that the current balance in the Play Equipment EMR stands at £22,828.00.
FC/22/085 Grants
Council was asked to note that budget line amount for grants in the new financial year was £5,000.
1 Tylers Green First School
Council was asked to consider the recommendation from the Finance & General Purposes committee to award a £2,000 grant as a contribution towards a new sound system and screen to assist with the development of sign language use. The schools’ request was for £2,000.
It was RESOLVED that;
The grant for £2,000 be approved being a 50% contribution to the project.
It was noted that this should be included in the next parish newsletter.
FC/22/086 Joint Skatepark Project with Wooburn & Bourne End Parish Council
Council was asked to receive a verbal update from Cllr D Johncock on the outcome of the joint CWPC-W&BEPC Skatepark Working Group to date and to agree the recommendations of the Working Group on the way ahead. It was noted that some minor expenditure might be needed on the production of displays and that a budget existed for this project.
It was RESOLVED that;
the Council approved the move to public consultation stage.
It was noted that each stage of the project would come back for consideration by the Council.
Cllr Herschel left the meeting at 8.40
FC/22/087 Meeting Date Change
Council was asked to consider the change in date for the Works & Service Committee from Thursday 16 November to Thursday 26 October as agreed by the Chairman & Vice-chairman of committee.
It was RESOLVED that;
The Works & Services committee date change to Thursday 26 October 2023 be approved.
FC/22/088 Questions by Members of the Council
Cllr Jordan highlighted the potential dangers of the Oak Processionary moth – if seen the site should be reported immediately to the Forestry Commission.
Cllr Herschel return to the meeting at 8.45
FC/22/089 Public Participation
Cllr Nathan Thomas (BC) advised the following;
- No further updates as yet on the Gomm Valley development
- The Hill Group have been engaged in the Ashwells & Bellfield developments
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Cllr Darch asked about progress on the yellow lines in Tylers Green. Cllr Thomas advised that the best place to look would be on One.network which shows all the roadworks.
FC/22/090 Accounts for Payment
Accounts for payment were circulated at the meeting for consideration by councillors.
It was RESOLVED that;
the accounts for payment be approved and cheques numbered 11075 to 11080 be signed and that a BACS payment to Barclays Payflow and direct debits to Shorts and SSE be approved for payment.
The Chairman of the meeting thanked members for their attendance and closed the meeting at 9.00pm